Junior Program Manager/Executive Admin

Odyssey Systems has an exciting opportunity for a JuniorProgram Manager/Exectutive Admin Support providing support to Command, Control, Communications, and Battle Management (C3BM).

Command, Control, Communications, and Battle Management (C3BM) has been tasked with delivering an integrated Department of the Air Force (DAF) Battle Network providing resilient decision advantage and enabling the USAF, USSF, Joint, and Coalition Force to win against the pacing challenge. C3BM supports execution in many different focus areas. C3BM’s main efforts are Architecture and Systems Engineering (ASE), Operational Response Team (ORT), and multiple mission integration teams such as Air, Maritime and multiple acquisitions consisting of both the Advanced Battle Management System (ABMS) and Space.

The DAF BATTLE NETWORK is the integrated system-of-systems fusing sensors, effectors, and sustainment grids to build situational awareness, make operational decisions, and direct the force to create needed lethal and nonlethal effects in support of the Joint Force Commander’s scheme of maneuver. The DAF PEO C3BM has the responsibility of technically and programmatically integrating the DAF’s larger system-of-systems architecture needed to deliver an integrated Command and Control (C2) core function for the DAF, Joint, and Coalition forces, by teaming with all other DAF PEOs, as needed.

This is a full time position located at Wright-Patterson AFB, Dayton, OH and this role is 100% onsite.

Duties include, but not limited to: 

• Ensures the leadership is kept informed of all issues of interest that relate to the mission of the directorate
• Monitors progress toward accomplishment of various taskings and initiatives.
• Provides support by supplying the information and background for the preparation of program events
• Drafts documents for the approval and signature of leadership
• Disseminates program policy and specific initiative guidance for members of the organization
• Coordinates, documents, monitors, and supports a variety of meetings and conferences to include, but not limited to, scheduling and set up of physical and virtual meetings and in support office staff and external participates
• Prepare background information and invite required meeting participants ensuring documentation of the meetings are filed IAW organizational policy
• Documentation may include but is not limited to attendance logs, minutes and/or action items with corresponding action officers
• Maintains scheduling documents and requirements for video and online conferencing set up and execution, which may include but is not limited to the maintenance logs on the equipment, the corresponding instructions on equipment set up, and meeting execution
• Prepare correspondence, reports, papers and briefings IAW applicable policies and templates
• Maintain appointment calendars and conference room schedules
• Answer telephones, forward messages, and provide responses to routine queries
• Assist with coordination, consolidation, analysis, distribution and monitoring of action items, suspense’s and responses
• Provide inputs and recommendations regarding administrative and office management processes and procedures
• Assist with preparation of and updates to program office file management documents
• Prepare agendas, reports and briefings for staff meetings
• Assist Government with management of organization’s workflow
• Assist with travel planning, travel arrangements and execution IAW with the Defense Travel Administrator’s Manual utilizing the Defense Travel System
• Answer telephones, forward messages to appropriate Acquisition program team members, as required, and provide Government initiated/approved responses to routine queries
• Support cost and schedule reduction activities for acquisition and development efforts.
• Provide program level acquisition support to the Program Manager and Integrated Product Team
• Leads by helping guide successful program execution to maintain the acquisition battle rhythm and deliver warfighter capability
• Provide support and solutions to program leadership to facilitate successful contract execution for the program and analyzes overall program health and advises program leadership on options to maintain cost, schedule and performance objectives
• Support and develop various briefings/schedules of program status and acquisition tasks to senior
• management
• Provide Program Management inputs to Request for Proposal (RFPs) including systems
• specs, Electronic Warfare Systems (SRDs), Statement of Work (SOWs), and Contract Data Requirements List (CDRLs), and other RFP products
• Review acquisition documents and provides comments with programmatic perspective to ensure consistency and accuracy. Documents may include, but are not limited to, ADMs, LCSP, Acquisition Strategies, APBs, Risk Management Plans, PMRs and milestone decision briefings

Citizenship: Must be a US citizen

Minimum Required Qualifications

Clearance: Must have and be able to maintain a Top Secret Clearance with SCI eligibility

Preferred Qualifications

Education: Bachelor’s Degree in a related field in the respective technical/professional discipline being performed

Years of experience: 3+ years of experience with speicifc experience in a DoD setting

Technical Skills

• Defense Travel System (DTS)
• Microsoft Outlook calendar management and scheduling
• SharePoint administration and document management
• Microsoft Office Suite (Word, Excel, PowerPoint, Teams)
• Meeting coordination, action item tracking, and executive-level administrative support
• Experience supporting DoD program office operations

Interpersonal Skills

• Self-starter with the ability to work independently
• Strong organizational and time management skills
• Ability to prioritize competing requirements in a fast-paced environment
• Strong written and verbal communication skills
• Ability to interact professionally with senior military officers, government civilians, and contractor personnel
• Attention to detail and ability to manage sensitive information

Additional Information:

Location: Wright-Patterson AFB, Dayton, OH and is 100% onsite

Travel: Travel may be required per the customer's discretion

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Odyssey is a world-class technical, engineering, and integration company serving the warfighting ecosystem with airborne integration, ISR, C2, and warfighter readiness capabilities. Odyssey meets the military’s operational needs by integrating layered defense systems from equipment, technology, and services to data, information, and business operations. We streamline defense acquisition and sustainment, engineering the technical battlefield with domain-specific proficiency to ensure lethality. Odyssey is dedicated to excellent contract execution, peak organizational performance, and fostering a workplace built on employee care.

Odyssey is proud to live out our core values of commitment, ambition, and respect in our work and communities through OdysseyCares, a philanthropic group focused on giving back through direct donations, an employer match program, and volunteering events.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

Final compensation for this position will be determined by various factors such as the Federal Government contract labor categories and contract wage rates, relevant work experience, specific skills and competencies, geographic location, education, and certifications.

This position is filled through continuous recruitment and will remain open until a sufficient pool of applications has been received.

Hired applicants may be eligible for benefits, including but not limited to, medical, dental, vision, life insurance, Tricare supplement, short-term disability, long-term disability, 401(k) match, flexible spending accounts, health savings accounts, employee assistance program, learning and development benefit, paid time off, and holidays.

Odyssey Benefits