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Judicial Assistant I

California Correctional Health Care Services

Santa Barbara, CA

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JOB DETAILS
SALARY
$46,404.80–$55,099.20 Per Year
SKILLS
Administrative Skills, Calendar Management, Case Management, Claims Processing, Communication Skills, Customer Support/Service, Dental Insurance, Detail Oriented, Disability Insurance, Employee Relations, Establish Priorities, Family Law, Flexible Spending Accounts, High School Diploma, Human Resources Software, Interpersonal Skills, Legal, Legal Documents, Life Insurance, Local Government, Long-Term Care, Mathematics, Performance Management, Performance Reviews, Plan Meetings, Presentation/Verbal Skills, Probate, Record Keeping, Reimbursement, Reporting Skills, Research Skills, Retirement Plan, Spanish Language, State Government, Systems Maintenance, Technical Support, Telephone Skills, Training/Teaching, User Documentation, Vision Plan, Writing Skills
LOCATION
Santa Barbara, CA
POSTED
2 days ago
Salary : $46,404.80 - $55,099.20 Annually
Location : Countywide, Santa Barbara County, CA
Job Type: Full-time, Regular Status (benefitted)
Job Number: 2312JAICW
Department: Countywide Operations
Opening Date: 12/15/2023
Closing Date: Continuous

Description

This is a Countywide Recruitment (Santa Barbara, Santa Maria, and Lompoc)

This is the front-line position in the Court. People in the JudicialAssistant I position may work in different units, such as Civil, Criminal, Jury, Juvenile, Records, or Traffic, helping members of the public with filing and questions they may have about the status of their case. You will work in the Court's Case Management System reviewing and updating legal documents and case information. The people in these positions help to keep the Court running smoothly and provide valuable service to the public.
ADDITIONAL MONETARY/BENEFIT VALUE:
In addition to the base wage listed, employees in this classification receive:
  • In addition to the base wage listed, employees in this classification receive:
    • The Court pays 100% of employee health premium
    • 100% of the health premium for Employee + Dependent
    • 100% of the health premium for Employee + Family
    • 14 Paid Holidays + 1 Floating Holiday
    • Paid Vacation and Paid Sick Time
    • The Court pays 100% of employee dental premium
    • Biweekly Court contribution up to $58.78 towards the cost of the dental premium for dependents
    • Biweekly Court contribution of approximately 30.84% of gross wages towards employee's mandatory retirement account. SBCERS Plan 8.Additionally, employees from current public employers (federal, state and/or local government) may qualify for:
- Retirement reciprocity
- Time and service credit towards vacation accrual rate

If you forget your password, have application login problems, or get an error message during the application process, please call the NeoGov helpline at 1-855-524-5627 for assistance.

Under general supervision, performs a variety of courtroom, judicial and/or program support duties including, but not limited to legal processing, records, jury services, calendaring, pre-trial, probate, family law, juvenile, customer service, intake/screening and other court-wide clerical, administrative and technical support work; and performs related duties as required.
DISTINGUISHING CHARACTERISTICS
This is the entry and journey level of the Judicial Assistant series. This is a very broad court clerical, administrative and technical support series that includes a wide range of court support functions. Positions may be assigned to perform support duties in a singular area of emphasis or may be assigned a variety of courtroom support, judicial support and/or court program support and court program-related support services. Experienced and/or knowledgeable employees in the Judicial Assistant I/II classification may be assigned to provide peer training and/or act as a resource for less experienced and/or knowledgeable Judicial Assistants, but are distinguished from the Judicial Assistant III - Office Assignment classification in that the Judicial Assistant I/II is not assigned formal and/or primary responsibility for leading, training and assigning the work of subordinate Judicial Assistants within an office-based work unit, and/or formal responsibility for overseeing, leading, training, and/or assigning a unique or specialty workload. Experienced and/or knowledgeable employees in the Judicial Assistant I/II classification may occasionally be assigned to provide in-courtroom support, but is distinguished from the Judicial Assistant III - Courtroom assignment in that the Judicial Assistant I/II is not assigned formal and/or primary responsibility of in-courtroom judicial support work.
Examples of Duties

  1. Greets public and answers phones; provides information and assistance to staff, attorneys, and public regarding cases, rules, and procedures of the court; explains filing processes, court actions, forms, and procedures; explains fees and fines; assists individuals in locating material and information; composes and types correspondence in response to inquiries; schedules appointments; types court reports and correspondence.
  2. Receives and examines legal documents for accuracy, completeness and conformity to requirements; processes documents related to the filing and adjudication of cases; returns unacceptable documents; affixes seals and stamps to endorse, certify, and/or file documents; determines appropriate fees according to type of document; accepts payment of fees, bail, and fines; operates and balances cash register and maintains appropriate records.
  3. Prepares and maintains documents, exhibits and/or updates case files; enters information from legal documents into computer; locates and pulls proper files; organizes the storage of, and purging of files; searches files, dockets, and computer records for information; obtains additional information as necessary; retrieves, arranges and delivers files and documents to judicial officers or other appropriate parties; maintains court records and files.
  4. Conducts research pertaining to document filing requirements to ensure conformance; determines time requirements for specific calendar documents needing judicial approval; reviews files for completeness and for background material to issue summonses, citations, writs, and abstracts of judgments.
  5. Prepares and issues legal orders such as warrants, writs, orders, subpoenas, abstracts, and other official documents on behalf of the court; recalls warrants, exonerates bail, prepares judgments and dismisses or seals cases in accordance with established codes and court procedures.
  6. Prepares court calendars and/or calendars cases for hearing, conferring with the appropriate individuals according to established procedures; prepares and distributes calendars and related case files for review; prepares a variety of documents related to court operations and coordinates the flow of documents necessary for court assignment.
  7. Impanels, assembles, orients, excuses, and answers questions of jurors; maintains juror attendance records and compensation due jurors; processes reimbursement claims; records challenges.
  8. Provides specialized clerical support to various court programs and/or court-related programs and functions as assigned; screening and intake of program participants; assisting in the completion of forms; maintaining manual and electronic records; developing basic reports; coordinating meetings and appointments; and providing basic referral services.
  9. Performs related duties as assigned.
Employment Standards

Judicial Assistant I:
Graduation from high school, AND two years of clerical experience; OR
Any combination of training, education, and experience equivalent to the above stated requirements, as determined by the Court, and would provide the required knowledge and abilities.
Judicial Assistant II:
Two years as a Judicial Assistant I (see "Flex Series Note" at end of Employment Standards); OR
Any combination of training, education, and experience equivalent to the above stated requirements, as determined by the Court, and would provide the required knowledge and abilities.
Knowledge of: Good customer service skills; office practices; basic mathematics; proper grammar and spelling; computer usage.
Ability to: Maintain confidentiality; utilize sound judgment in performing court-related duties; pay attention to detail; understand, explain, and comply with a variety of detailed procedures; organize work tasks; establish and maintain professional, courteous working relationships with staff, legal community, and the public; establish work priorities; communicate effectively both verbally and in writing; use a computer and associated equipment, and applications to complete the work of the Court.
Desirable Qualifications: Possession of education or experience in legal procedures, court activities, or legal office support. Ability to speak Spanish preferred for some positions.
Supplemental Information
Resumes will not be accepted in lieu of the required application.
Human Resources will review applications to identify candidates who meet the minimum qualifications, therefore, it is to your benefit to include all relevant work experience.

FLEX SERIES NOTE: Judicial Assistant I/II is a flexibly-staffed series. As such, employees working in the classification of Judicial Assistant I/II shall move from Judicial Assistant I (entry level) to Judicial Assistant II (journey level) under the following conditions:
  1. The employee meets all of the minimum qualifications for Judicial Assistant II and has at least two years of service as a Judicial Assistant I, with satisfactory performance.
  2. "Satisfactory performance" in item 1 means that the individual has at least a satisfactory or "3" in each category of his or her most recent Employee Performance Review ("EPR"). Satisfactory performance is shown by the employee achieving at least a "3" in each of the following EPR categories: quality of work, productivity, professional conduct, interpersonal relations, performance with minimum supervision, oral communications, job knowledge/skills, and judgment; and a "satisfactory" or "S" in the following categories: attendance and punctuality.
  3. For operational purposes or for outstanding performance, Court Administration may move an employee from Judicial Assistant I to Judicial Assistant II even though they do not meet the criteria outlined above.

Required Testing: As part of the application process all applicants will be required to participate in online testing. Once your application is received, you will be sent a link to complete an online assessment.
Reasonable Accommodation: Qualified individuals with disabilities who need a reasonable accommodation during the application or selection process should contact .
There are a variety of benefits available to regular status employees of the Superior Court of CA, County of Santa Barbara. These benefits include: medical, dental, vision, life and disability insurance programs, retirement program, flexible spending account (health care, dependent care, transportation and parking), employee assistance program, and deferred compensation program.

General Benefits
Paid Holidays - Full-time Court employees receive 14 paid holidays, plus 1 floating holiday
Paid Sick Leave - Full-time Court employees accrue 12 paid sick days each year
Paid Vacation - Full-time Court employees accrue paid vacation time based on their years of service as follows:
Vacation Accrual
0-2 years - 12 days per year
2-4 years - 16 days per year
4-10 years - 19 days per year
10-14 years - 22 days per year
14+ years - 25 days per year
NOTE: Individuals from other federal, state and/or local public agencies who are entering employment with the Court may receive service credit towards vacation accrual.

Medical, Dental and Vision Insurance
The Court pays:
100% of employee health premium
100% of the premium for Employee + dependent and Employee + Family
100% of employee dental premium, this amount is applied to all levels of coverage
Coverage for spouse, children and domestic partner are also available. For more information regarding the cost of the medical, dental and vision plans, and the Court's contribution please see the following links (amounts are based on full-time employment, or 40 hours per week):

NOTE: All Court health plans for part-time employees are the same, but the Court's contribution towards the premiums, and the biweekly cash allowance are provided on a pro-rated basis.

Alternative Transportation Benefit
Regular employees using alternative transportation (i.e. walking, biking, public transportation, carpool, vanpool, etc) may be eligible to earn an additional .62 hours of paid vacation time biweekly. This may result in an overall benefit equivalent to 2 additional vacation days per year (based on full-time employment).

Retirement
2% at age 62, 3 year final average salary. The Court makes a considerable biweekly contribution to the retirement plan on behalf of employees. All regular employees of the Court are required enroll in the General Retirement Plan administered by the Santa Barbara County Employee's Retirement System (SBCERS). More information regarding the rates of contribution by the employee and employer, vesting, and retirement options may be found at the following link: If you have previous public employment, you may qualify for a different retirement plan.

The Court also offers a Deferred Compensation plan administered by Empower. This is a voluntary program which allows the employee to contribute a portion of their salary, before federal and state taxes, to an investment account to supplement retirement income. The Court also offers a Roth option.

Flexible Spending Account
Flexible spending accounts (FSA) are among the most significant tax shelters allowed by the IRS. Employees may choose to contribute a portion of their salary, before federal and state taxes, to this account to be used throughout the benefit plan year to cover out of pocket health care, dependent care and transportation and parking costs. More information regarding Flexible Spending Accounts can be found at the following link:

Life, Disability & Accident Insurances
The Court provides Basic Life Insurance coverage to the employee in the amount $50,000 at no cost to the employee. Additional, Supplemental Life Insurance coverage for the employee, spouse and/or children may be purchased by the employee.This includes a life insurance plan with a long-term care provision.

All benefit eligible employees working over 20 hours per week are enrolled in Long Term Disability Insurance at no cost to the employee. The monthly benefit percentage is 60% of monthly earnings.

Critical Illness insurance coverage may be purchased by the employee. This insurance pays a one-time, lump sum benefit on top of any health insurance benefits that you currently receive upon the diagnosis of a covered disease or illness.

Accident/Specific Injury insurance may be purchased by the employee. This insurance pays you a specific amount on top of any health insurance benefits you currently receive, for specific injuries resulting from a covered accident.

Personal Accident Insurance & Death and Dismemberment Insurance may be purchased by the employee. This insurance pays a one benefit based on death or extent of injury/disability.

Further information regarding the above Life, Disability & Accident Insurances, costs and coverage can be found at the following link:

Employee Assistance Program
This program is available to all employees of the Court at no cost to the employee. This plan is there to ensure Court employees have the support needed to manage the many challenges life may present.

About the Company

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California Correctional Health Care Services