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Joint PA/MPH Program - Admissions Coordinator - 0.5 FTE

Touro University

Vallejo, CA

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JOB DETAILS
SKILLS
Administrative Skills, Clinical Training, Communication Skills, Computer Skills, Conferences, Detail Oriented, Event Management, File Maintenance, Google Apps, Health Science, Healthcare, Internet Search, Internet Technology, Interpersonal Skills, Marketing, Meeting Minutes, Microsoft Excel, Microsoft Office, Microsoft Outlook, Microsoft PowerPoint, Microsoft Word, Multitasking, Newsletter, Onboarding, Organizational Skills, Physician Assistant, Project/Program Coordination, Sales Prospecting, Social Media, Student Services
LOCATION
Vallejo, CA
POSTED
2 days ago
Overview

The Admission Administrative Coordinator is a member of the Touro University College of Health Sciences Joint MSPAS/MPH Program staff. Primary responsibilities include initiating, coordinating, and monitoring the clerical, administrative and secretarial functions required for the effective implementation of the Physician Assistant Program with a specific emphasis on the admissions component of the Program.

Responsibilities

PA Applicant Management & Admissions
  1. Works with the Office of Admissions and MPSAS/MPH Program Admissions Committee to complete tasks required to fill each cohort including organization of interview days, reading all applications.
  1. Notifies the Office of Admissions, Program Admissions Committee and Program Director of the results from Interview Days.
  1. Attends program admissions meetings and maintains minutes of all admissions related activities.
  1. First point of contact for prospective candidates and incoming students.
  1. Coordinate with the University's Admissions team to identify and schedule interview days, open houses, information sessions etc.
  1. Coordinate and schedule interviewers (faculty or alumni) and recruit current students for panel discussions for interview days or information sessions.
  1. Organize and review applications to assess if candidates meet the minimum requirements of the program and are mission-oriented using a detailed rubric to determine if the candidate should be offered an interview.
  1. Tracks application review results and notifies the Office of Admissions
  1. Provide training to new faculty on CASPA and interview day events.
  1. Evaluate if CASPA Webadmit portal needs updates based on each admission cycle requirements.
  1. Organize and curate detailed candidate files and rubrics before interview day to include information essential for candidate evaluation.
Interview Days
  1. Assist with interview day activities including helping moderate group activities, running an MMI station, or other assigned activities.
  1. Curate and compile detailed communication packets for interviewees, accepted candidates, wait list candidates and interested students.
  1. Compile detailed records of interview day comments, ranking and final decisions.
  1. PA Student Recruitment
  1. Communicate with interested applicants and Pre-PA groups about upcoming events such as information sessions and open houses.
  1. Tracking MOU candidates referred to the program, ensuring interview is scheduled and documenting final outcomes.
  1. Attend information sessions and Touro Talks.
  1. Matriculation Requirements & Student Files
  1. Managing and updating electronic files of students as required by ARC-PA for admitted students.
  1. Coordinate with student health services to ensure students meet all onboarding requirements.
  1. Website & Social Media
  1. Review the website to ensure it complies with ARC-PA requirements and ensure updates are made regularly.
  1. Creates a summary profile infographic of accepted students annually which is disseminated on social media as well as in our newsletters
  1. Creates social media posts and newsletters that highlight a variety of program activities including admissions.
  1. Open House
  1. Organize events for the Open House including ensuring sufficient staffing and marketing.
Program Meetings, Minutes & Files
  1. Maintains strict confidentiality regarding student and faculty records.
  1. Attends Admissions committee meeting and other assigned meetings, taking minutes and making them available within 2 business days.
  1. Organizes and participates in the development of conferences, retreats, faculty, and committee meetings as directed. Maintains minutes of these meetings and makes them available within 2 business days.
  1. Maintains student files for program as directed by program director.
Administrative Responsibilities:
  1. Assist in accreditation and grant reporting activities as needed.
  1. Performs general administrative tasks including but not limited to written and verbal correspondence.


Other duties as requested by the Program Director, Director of Clinical Education or Admissions Chair

Qualifications

Required
  • Computer skills, MS Office 365 (Word, Excel, Power Point, Outlook, Teams), &Google workspace
  • Internet Searching Abilities including Google Calendar
  • The ability to learn new software as needed
  • Ability to read quickly
Recommended:
  • Prior work with healthcare professionals
  • Bachelor's Degree
  • Experience in admissions
CORE COMPETENCIES: identify the behavior an employee is expected to demonstrate.
  • Excellent communication and interpersonal skills with the ability to address different audiences (i.e., applicants, students, faculty, staff)
  • Highly organized, self-starter with a strong attention to detail
  • Skilled at multitasking
  • Ability to maintain strict confidentiality

About the Company

T

Touro University