| Location | New Orleans, LA |
Responsibilities
Brasfield & Gorrie's project team is seeking a Jobsite Assistant to join the project team. Below are the main responsibilities for the dual role position. Responsibilities and Essential Duties include the following (other duties may be assigned):
Provide day-to-day administrative support to the project management team (correspondence, mail, meetings, catering, business cards, etc.)
Prepare expense reports and book travel via Concur for project and jobsite staff
Support project setup and closeout - job startup, PDM entry, permits/licenses/insurance, Notice of Commencement, closeout documentation, and final job reports
Maintain electronic project files and ensure theyre complete and stored properly
Manage contracts, purchase orders, subcontracts, and related documents (execution, licenses, safety documents, DocuSign)
Support construction document management - drawings, spec logs, RFIs, and submittals
Track material status and coordinate delivery on subcontracts and purchase orders
Assist with SDP enrollment and bonding, and change order management
Handle pay applications, lien waivers, invoice coding, and owner billing; research payment status in JD Edwards
Coordinate Sales & Use Tax with accounting
Enter employee time in JD Edwards and act as liaison between accounting, JSAs, and the project team
Support field management (Superintendent, AFM, Foreman) with day-to-day jobsite operations
Handle payroll, daily reports (Egnyte), and invoice/dray matching (OnBase)
Manage employee lifecycle tasks - iCIMS postings, hiring field craft, onboarding, I-9/E-Verify, drug testing, transfers, termination paperwork, and living allowance changes
Order jobsite supplies and equipment (Yardz), and schedule inspections/dig permits per Superintendent
Handle deliveries, vendor/sales visitors, employee benefits questions, company card requests, and light office upkeep
Education - Skills - Knowledge - Qualifications & Experience
Proficient word processing skills
Word and Excel experience
Excellent verbal and written communication skills
Positive attitude
Basic knowledge of payroll procedures and accounting a plus
Self-motivated
Excellent personal skills
Excellent phone skills
The above description covers the principal duties and responsibilities of the job. The description shall not, however, be construed as a complete listing of all miscellaneous, incidental, or similar duties which may be required from day-to-day. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. EOE/Vets/Disabilities
Proficient word processing skills
Word and Excel experience
Excellent verbal and written communication skills
Positive attitude
Basic knowledge of payroll procedures and accounting a plus
Self-motivated
Excellent personal skills
Excellent phone skills
The above description covers the principal duties and responsibilities of the job. The description shall not, however, be construed as a complete listing of all miscellaneous, incidental, or similar duties which may be required from day-to-day. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. EOE/Vets/Disabilities