Jobsite Assistant

Manage employee lifecycle tasks — iCIMS postings, hiring field craft, onboarding, I-9/E-Verify, drug testing, transfers, termination paperwork, and living allowance changes. Manage contracts, purchase orders, subcontracts, and related documents (execution, licenses, safety documents, DocuSign).

Responsibilities:

Brasfield & Gorrie’s project team is seeking a Jobsite Assistant to join the project team. Below are the main responsibilities for the dual role position.

 

Responsibilities and Essential Duties include the following (other duties may be assigned):

 

• Provide day-to-day administrative support to the project management team (correspondence, mail, meetings, catering, business cards, etc.)
• Prepare expense reports and book travel via Concur for project and jobsite staff
• Support project setup and closeout — job startup, PDM entry, permits/licenses/insurance, Notice of Commencement, closeout documentation, and final job reports
• Maintain electronic project files and ensure they're complete and stored properly
• Manage contracts, purchase orders, subcontracts, and related documents (execution, licenses, safety documents, DocuSign)
• Support construction document management — drawings, spec logs, RFIs, and submittals
• Track material status and coordinate delivery on subcontracts and purchase orders
• Assist with SDP enrollment and bonding, and change order management
• Handle pay applications, lien waivers, invoice coding, and owner billing; research payment status in JD Edwards
• Coordinate Sales & Use Tax with accounting
• Enter employee time in JD Edwards and act as liaison between accounting, JSAs, and the project team
• Support field management (Superintendent, AFM, Foreman) with day-to-day jobsite operations
• Handle payroll, daily reports (Egnyte), and invoice/dray matching (OnBase)
• Manage employee lifecycle tasks — iCIMS postings, hiring field craft, onboarding, I-9/E-Verify, drug testing, transfers, termination paperwork, and living allowance changes
• Order jobsite supplies and equipment (Yardz), and schedule inspections/dig permits per Superintendent
• Handle deliveries, vendor/sales visitors, employee benefits questions, company card requests, and light office upkeep

Education - Skills - Knowledge - Qualifications & Experience:

• Proficient word processing skills
• Word and Excel experience
• Excellent verbal and written communication skills
• Positive attitude
• Basic knowledge of payroll procedures and accounting a plus
• Self-motivated
• Excellent personal skills
• Excellent phone skills

 

 

 

 

The above description covers the principal duties and responsibilities of the job.  The description shall not, however, be construed as a complete listing of all miscellaneous, incidental, or similar duties which may be required from day-to-day.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. EOE/Vets/Disabilities