General Position Summary

This position is responsible for the day-to-day full recruitment cycle tasks, recruiting related marketing and sales administration.

Essential Job Functions

Recruiting and HR administration

• Handles the full cycle recruiting taking care of both clients and candidates.
• Receives job orders and applicants’ data and enters the information into the company’s system.
• Collaborates with hiring managers to understand hiring requirements and develop recruitment strategies.
• Coordinates requests and handles communication and inquiries between clients & candidates and company’s internal personnel as a full cycle recruiter.
• Files and maintains related documents, HR database and confidential information.
• Researches for recruiting related on various career websites, competitors and the current market.
• Reviews resumes and screens applicants to identify qualified candidates for open positions and make an introduction in writing for clients.
• Coordinates and schedules interviews between candidates and clients.
• Communicates with candidates and clients on job offers and negotiate salary packages and facilitate the hiring process for selected candidate(s).
• Closely communicates with both candidates and clients and provides interface with corrective actions as necessary.
• Builds and maintains strong relationships with candidates and clients through consistent follow-ups through visiting, calls and e-mail in order to maintain a talent pipeline for future hiring needs.
• Other duties may be assigned depending on the company needs.

Marketing

• Researches and gathers information about competitors’ information, the market information on such as existing companies and new prospects/companies and potential applicants.
• Constantly coordinates and updates the job postings on online platforms.
• Digital marketing: Improve ONEPOWER's website, its online presence and social media accounts.
• Updates company marketing materials and website content periodically to ensure accuracy and relevance.
• Researches and places advertisements for ONEPOWER on various websites.
• Assists in developing and implementing marketing strategies to promote traffic to our company website and job postings.
• Collaborate with the marketing team to execute digital marketing campaigns including SEO, SEM and social media marketing.
• Stay updated on industry trends and best practices to enhance the company’s marketing efforts.
• Other duties may be assigned depending on the company needs.

Office and Sales Administration

• Translate and interpret from Japanese to English and versa-versa
• Answers phone calls, corresponds emails, and enters data
• Prepares documents, worksheets, and emails in English and/or Japanese
• Occasionally assists to prepare presentations at various meetings
• Maintains excellent communication, both written and verbally with employees, management, candidates, and clients
• Other duties may be assigned depending on the company need

Other & Miscellaneous

•    Seeks constant improvement, more efficient and less expensive ways and means in work processes.

• Performs special projects and other miscellaneous duties as assigned by senior management.
• Maintains high ethical standards in the workplace.
• Reports all irregular issues and problems to management for solution.
• Maintains good communication with the Company’s staff and management & outside contacts.
• Must be able to work overtime when needed.
• Complies with all company policies and procedures.

Job Dimensions (Knowledge, Skills, & Abilities or KSAs)

 Essential KSAs Needed

Accuracy, Attention to Detail, College Writing, Communications: Speaking, Reading & Writing in English and Japanese, Confidentiality, Dependability/Reliability, Diplomacy, Ethics, Flexibility/Adaptability, Initiative/Follow-Through, Listening & Understanding, Math Skills: Basic, Multi-tasking, Office

Equipment Usage, Personal Computer Usage, Problem-Solving, Team Participation, Time Management, Customer Relations

Minimum Qualifications

Education Requirements

• Bachelor (B.A) degree is preferred; or three to five years related experience and/or training; or equivalent combination of education and experience.

Work Experience Requirements

• English and Japanese language skills (speaking, reading and writing)
• Translation and interpretation experiences at the business level is preferred.
• 3+ years of experience in Administrative, Customer Service, HR, Accounting and/or Sales Support.
• Has understanding and knowledge of Japanese business practices.
• Good organizational, time management and communication skills.
• Knowledge of document processing, department support, managing files and records.
• Proficient with Adobe, Microsoft Windows, Excel, PowerPoint, Word and Outlook.
• Ability to work independently and/or in a team environment.
• Excellent interpersonal and communication skills, with a positive, team player attitude.
• Must be able to work some overtime when needed.

Tools & Equipment Used

• General office equipment including phones, fax, copier, scanner, personal computer and calculator, etc.
• Software includes the use of Windows operating system and MS Office applications, etc.
• Mobile communications equipment including laptop computer and cellular phone, etc.

Travel & Driving Requirements

The following travel and driving requirements are required of the incumbent into this position.