Overview:
IT Procurement Specialist I
Employment Type: Full-Time
Location: South Bend, IN (On-Site)
Department: Information Technology - IT Procurement
About the Role
At Tire Rack, technology keeps our business moving-and our IT Procurement team makes sure our systems, hardware, and software are in place to support our people. We are seeking an organized, detail-oriented IT Procurement Specialist I to support our IT Procurement and Project Management teams by coordinating purchases, managing documentation, tracking budgets, and maintaining accurate reporting across multiple IT portfolios.
This is an excellent entry-level opportunity for someone interested in IT operations, project coordination, or procurement who enjoys working with data, vendors, and cross-functional teams.
What You'll Do
As an IT Procurement Specialist I, you'll play a key role in keeping IT purchasing, tracking, and reporting running smoothly. You will:
IT Procurement & Vendor Support
- Assist with all phases of the IT procurement process
- Build and maintain relationships with vendors
- Support contract negotiations for pricing, terms, and service level agreements
- Monitor maintenance and licensing contracts, including approvals and renewals
- Prepare and issue Requests for Proposals (RFPs) and Requests for Quotes (RFQs)
- Request orders with suppliers and create purchase orders
- Validate purchase orders against packing slips upon delivery
- Track hardware and software purchases and maintain accurate license records
- Organize and retain contracts and procurement documentation
Budgeting & Reporting
- Maintain budget records and work with Accounting to ensure accuracy
- Produce and update procurement, budget, and project-related reports and dashboards
Project & Portfolio Support
- Support project managers by developing and updating:
- Project documentation
- Work breakdown structures
- Gantt charts
- Close-out documents
- Assist with inventory lists and equipment lead-time tracking within project schedules
- Run HourStack and MRC time reports for project managers
- Maintain the Project Management Information System (PMIS), including Zapier automations
Administrative & Event Support
- Assist the Director of the PMO with coordination of in-person events such as IT Town Halls and DT visits
- Perform additional administrative and project support duties as assigned
What We're Looking For
We're looking for someone who is reliable, organized, and eager to learn. Ideal candidates will have:
- 1-3 months of related experience or training (internships, coursework, or entry-level work welcome)
- General knowledge or understanding of IT systems
- Strong communication and teamwork skills
- Ability to meet deadlines and maintain accurate data entry
- Intermediate knowledge of Microsoft Office (Excel, Word, Outlook)
Education Requirements
- High School Diploma required
Work Schedule
- Work Days: Monday-Friday (occasional Saturdays and Sundays may be required)
- Work Hours: 8:00 a.m.-5:00 p.m. (additional hours may be necessary during peak projects or deadlines)
Why Tire Rack?
At Tire Rack, you'll be part of a team that values accuracy, collaboration, and continuous improvement. You'll gain hands-on exposure to IT operations, procurement, and project management-building skills that can lead to future opportunities in technology, operations, or supply chain management.