IT Asset Analyst

Responsible for maximizing the business value of Client’s IT Assets – hardware, software, or both – depending on assigned focus. This position ensures compliance with internal policies and external requirements while optimizing asset utilization, managing financial, technical, and cybersecurity risks, and maximizing the business value of IT investments. The role supports the procurement, deployment, maintenance, tracking, and retirement of assets and may focus on hardware, software, or both, depending on organizational needs. Employment is subject to the terms, conditions, and policies detailed in the Personnel Policies Manual (PPM). This position requires regular in-person presence as an essential job function.

Essential Duties/Responsibilities

• Develops, implements, and maintains organization-wide IT asset management (ITAM) strategies, policies, standards, and processes to manage hardware and/or software assets from acquisition through disposal.
• Maintains a comprehensive and accurate inventory of IT assets (hardware and software), ensuring regular audits and reconciliations are performed to uphold data quality and compliance.
• Oversees lifecycle processes such as procurement, deployment, upgrades, transfers, reclamation, retirement, and disposal of IT assets.
• Manages compliance with software licensing agreements, hardware warranties, vendor contracts, and other regulatory and legal obligations.
• Supports cost optimization efforts through license usage tracking, hardware utilization analysis, contract negotiation, reclamation efforts, and waste reduction.
• Monitors asset lifecycle events, including warranty tracking, end-of-life management, license renewals, and refresh planning.
• Provides timely and accurate asset reporting and analytics for internal stakeholders, including usage metrics, compliance status, financial forecasts, and risk assessments.
• Collaborates cross-functionally with IT, procurement, finance, legal, security, and department leadership to align IT asset management practices with organizational goals.
• Serves as the subject matter expert for IT asset management and advises on best practices, risks, and opportunities for improvement.
• Manages vendor relationships and negotiations related to hardware and/or software asset procurement, support contracts, service-level agreements, and renewals.
• Identifies and implements process improvements, automation opportunities, and technological enhancements to improve asset management efficiency and effectiveness.
• Provides training, support, and guidance to staff and stakeholders on IT asset management tools, compliance requirements, and best practices.
• Ensures data privacy and cybersecurity practices are adhered to during hardware disposal or software decommissioning processes.
• Performs other duties as required.