Preferred (but not required) Qualifications
Certifications: State of Kansas Project Management, CAPM, PMP, or PMI-PBA helpful but required
Industry Knowledge: Familiarity with IT, State, and Federal Government sectors useful, but not
required
Change Management: Understanding of how portfolio decisions impact people, processes, and
systems
Attention to Detail: High accuracy with numbers, deadlines, and documentation in a multi-project
environment
Portfolio Management Tools: Familiarity with any PPM software such as Planview, Clarity PPM,
ServiceNow ITBM, Smartsheet, or MS Project Online
Experience Required:
Degree and three years’ experience with IT related project management or five years’ experience with IT
related project management. Additional experience in IT project management may be substituted for the
required education.
Education Required:
A bachelor’s degree or higher is preferred.
Physical Requirements:
Normal office equipment: personal computers (75% frequency of use); copiers, printers, and scanners (5%
frequency of use); and, fax machines (1% frequency of use).
Attire for position:
Business Casual
Skills Required:
Data Analysis & Reporting: Moderate Excel skills including pivot tables, VLOOKUP/XLOOKUP, and data
modeling. Experience with Power BI, Tableau, or similar visualization tools is a plus
Financial Acumen: Understanding of budgeting, cost tracking, ROI/NPV/IRR calculations, and variance
analysis
Project Management Methodology: Working knowledge of PMBOK, Agile, and waterfall
methodologies. State of Kansas project management certification is preferred, but not required
Resource Management: Ability to analyze capacity planning, resource allocation, and utilization data
across multiple projects
Strategic Thinking: Ability to connect individual project outcomes to broader organizational goals and
strategy
Risk Assessment: Identify, quantify, and report on portfolio-level risks, dependencies, and constraints
Business Case Evaluation: Review and critique project proposals for completeness, feasibility, and
business value
Process Improvement: Document workflows and recommend optimizations to portfolio governance
and intake processes
Data Integrity: Maintain accurate, consistent data across systems and ensure reporting reliability
Stakeholder Management: Communicate effectively with executives, PMs, finance, and business unit
leads
Executive Reporting: Translate complex data into clear, concise dashboards and narratives for senior
leadership
Facilitation: Support portfolio review meetings, document decisions, and drive follow-ups
Collaboration: Work across functions to gather information, resolve conflicts, and align priorities
Written Communication: Draft status updates, procedures, and governance documentation with
clarity
Need to be Local to Kansas
Brief Description
This IT Analyst role supports the planning, governance, and optimization of HS EBIT’s IT project portfolio to
ensure alignment with the strategic goals and objectives of the state agencies HS EBIT supports, Department
of Children and Families (DCF) and the Kansas Department for Aging and Disability Services (KDADS). This
position works closely with the IT Project Portfolio Manager, PMO Manager, HS EBIT leadership, and cross-
functional teams to track project performance, analyze resource allocation, and provide data-driven
information to enable informed decision-making. The role combines analytical rigor with coordination skills to
help maximize IT portfolio value, balance risk, and improve IT service delivery outcomes.
General Duties
Perform portfolio analysis to assist with evaluating project proposals for resource impact, strategic
alignment, and Return on Investment
Support the development and maintenance of portfolio dashboards, reports, and KPIs
Monitor portfolio health, including budget variance, schedule adherence, and risk exposure
Facilitate the portfolio governance process, including intake, planning, and prioritization
Maintain portfolio management tools, databases, and documentation standards
Contribute to continuous improvement of PPM processes, templates, and best practices
Other unit supporting responsibilities as determined by the supervising manager
Specific Duties
Area Responsibilities
Portfolio
Analysis
Timely collection and/or validation of status information from HS EBIT leadership,
project managers, business analysts, and functional IT managers to support this
essential activity
Perform cost-benefit, resource capacity forecasting, and scenario analysis to
support capacity planning, resource allocation, and prioritization
Identify interdependencies, conflicts, and bottlenecks across projects
Portfolio
Reporting
Prepare executive-level portfolio reports and visualizations
Develop and maintain IT manager-level reports
Communicate portfolio status, changes, and priorities to relevant teams
Portfolio Track project lifecycle milestones and ensure compliance with portfolio
Governance governance checkpoints
Document decisions, action items, and changes from portfolio review meetings
Tools & Data
Management
Administer PPM tools and software
Ensure data integrity for project financials, timelines, and resource assignments
Develop and maintain standard templates for charters, status reports, and
scorecards
Process
Improvement
Assist in improving and maturing portfolio management methodologies and
metrics
Recommend improvements to increase transparency, throughput, and value
realization