IP Docketing Specialist

Position summary

The IP specialist provides support with data management, data audit projects, and processing and docketing incoming and outgoing communications related to patent and trademark matters. This includes reviewing, downloading, scanning and coding documents according to established policies and procedures. The position is also responsible for assisting with projects related to the inbound and outbound transfers of clients, records and matters.

Job duties and responsibilities

• Proficient with Adobe Acrobat, Microsoft Word and Excel
• Review, process and docket incoming and outgoing communications for patent and trademark matters
• Utilize computerized records management software programs and update systems to reflect up-to-date data
• Support the intellectual property practice group with data audit projects in Digital File, PATTSYWAVE and PracticeLink systems to ensure information aligns
• Support projects relating to the incoming and outgoing transfer of client documents, files and matters
• Assist with IP client portal setup and maintenance
• Create docket reports, data extracts and other digital records reports upon request
• Utilize records management systems and update necessary systems to reflect accurate data
• Assist the docketing manager with software implementation projects, with a focus on data auditing
• Respond to requests from internal personnel
• Maintain regular and consistent attendance
• Perform other duties as assigned

Job duties and responsibilities listed are not exhaustive and may be supplemented as necessary. Reed Smith reserves the right to revise or modify job duties and responsibilities at any time.

Requirements

Education
Bachelor's degree or equivalent experience

Experience
Prior experience in the intellectual property field in a law firm or corporate in-house environment. Three to five years of patent prosecution experience, both foreign and domestic (U.S.)

Skills

• Keen attention to detail
• Excellent interpersonal and communication skills, with the ability to work with a diverse group of attorneys and staff via telephone, email and in person
• Advanced knowledge of software programs and hardware used to perform processing tasks
• Professional demeanor, high-quality work standards and the ability to prioritize and perform effectively under pressure
• Ability to adapt to changing responsibilities and circumstances
• Ability to work well within a team-oriented environment and contribute to effective team relationships
• Ability to identify issues and proactively resolve or escalate as necessary
• Ability to manage stress in a fast-paced work environment
• Ability to handle multiple tasks daily and complete assignments within set timelines
• Ability to use independent judgment and discretion and adapt to changing work situations
• Ability to grasp and apply new ideas

Other

Supervisory responsibilities
None

Equipment to be used
Personal computer and standard office equipment, including telephone, calculator, fax machine, copier and scanner

Essential job functions

• Ability to sit or stand for extended periods and perform tasks requiring prolonged and extensive computer use
• Ability to utilize technology, including computers and telecommunication devices
• Ability to read and interpret written documents, computer screens and other visual displays accurately
• Ability to communicate effectively, both orally and in writing, with individuals at all levels
• Ability to work extended hours as required

Working conditions
This role is remote. Occasional extended hours may be required beyond the normal daily schedule. There may be periodic in-office work requests, so proximity to the office is important.

Pay ranges

This represents the presently anticipated low and high end of Reed Smith's pay range for this position. Actual pay may vary based on various factors, including but not limited to location and experience.

This is a non-exempt position.

Pittsburgh and Houston

• Hourly rate (40 hours): $27.93 – $33.65
• Estimated annual compensation: $58,100 – $70,000

Philadelphia

• Hourly rate (40 hours): $29.90 – $41.25
• Estimated annual compensation: $62,200 – $85,800

Washington, DC

• Hourly rate (40 hours): $31.88 – $43.99
• Estimated annual compensation: $66,300 – $91,500

Employee benefits overview

Our comprehensive benefits package includes:

• 401(k) retirement plan
• Medical insurance
• Health savings account (HSA)
• Virtual health services
• Dental insurance
• Vision insurance
• Accident insurance
• Hospital indemnity insurance
• Critical illness insurance
• Life insurance
• Short-term disability coverage
• Long-term disability coverage
• Flexible spending accounts (FSA)
• Lyra Health employee assistance program (EAP)
• Paid family leave (for eligible exempt and non-exempt staff)
• Transportation benefit
• Back-up child care services
• College coach program
• Pet insurance
• Paid sick time (for exempt staff)
• Paid time off (available to all full-time, non-temporary employees)

Reed Smith offers a challenging work environment, business casual dress code and a total compensation package that includes a competitive salary, flexible benefits program, tuition assistance and a generous 401(k) plan.

Reed Smith is an equal opportunity employer with core values of integrity, excellence, teamwork and respect, innovation and impact. Reed Smith also provides reasonable accommodations in accordance with law, including in the application and interview process.

Qualified candidates only. No search firms.