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Invoicing Specialist

NW Staffing

PORTLAND, OR

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JOB DETAILS
SALARY
$27–$29 Per Hour
SKILLS
Accounting, Administrative Skills, Billing, Bookkeeping, Communication Skills, Contract Analysis, Contract Management, Credit and Collections, Cross-Functional, Customer Support/Service, Detail Oriented, Diversity, Documentation, Employee Benefits, File Maintenance, Finance, Financial Management, Financial Statements, Heavy Equipment/Vehicles, ISO (International Organization for Standardization), Leadership, Logistics, Microsoft Excel, Microsoft Office, Microsoft Outlook, Microsoft Word, Presentation/Verbal Skills, Problem Solving Skills, Sales, Sales Support, Standard Operating Procedures (SOP), Team Player, Telephone Skills, Time Management
LOCATION
PORTLAND, OR
POSTED
7 days ago


This Invoicing Specialist role offers a fast-paced and detail-oriented environment where accuracy and efficiency are key! Ideal for a motivated problem solver, the position involves complex invoicing, contract interpretation, cross-functional support, and clear communication under deadline-driven conditions.



LOCATION: Portland, OR

SALARY: $27-$29/hr. DOE

SCHEDULE: Full-time; Mon-Fri 8am-5pm | Temp-to-hire

 

WHY YOU’LL LOVE THIS ROLE

  • Varied and Engaging Work: Enjoy a dynamic role that spans finance, sales support, compliance, and customer service, keeping each day interesting and impactful.

  • Cross-Functional Collaboration & Growth: Build valuable expertise by working closely with multiple departments, gaining experience in logistics, accounting, and contract management.

  • Supportive Team Environment: Be part of a collaborative office culture where your contributions are valued, and your communication and leadership skills can thrive.

 

KEY RESPONSIBILITIES 

  • Invoice & Financial Management - Interpret contracts, construct invoices, collect documentation, handle inquiries, process third-party invoices, and perform soft collections.

  • Sales & Contract Support - Assist with quotes, update contracts, run reports/stats, and maintain sales documentation.

  • Reporting & Compliance - Prepare internal/external reports, compile ISO files, and maintain standard operating procedures.

  • Office & Administrative Support - Provide secondary support by answering calls, greeting visitors, assisting with general office duties, and stepping in as needed for dispatch and payroll functions. 

  • Customer Service & Scheduling - Assist with customer communications, help maintain vessel schedules, and support daily allocation tracking as part of the scheduling team.
        

WHAT WE’RE LOOKING FOR 

  • General knowledge of accounting principles and financial statement interpretation

  • Proficiency in Microsoft Office Suite (Excel, Word, Outlook)

  • Experience in bookkeeping or accounting; degree in accounting or business preferred

  • Strong analytical and organizational skills

  • Familiarity with the logistics or maritime industries

  • Knowledge of heavy equipment operations

  • Experience with AS/400 computer systems



PHYSICAL REQUIREMENTS
Must be able to perform standard office tasks, including prolonged sitting, computer use, light lifting (up to 15 lbs), clear verbal communication, and occasional movement to access office materials.
    

DIVERSITY, EQUITY, AND INCLUSION STATEMENT
We are committed to fostering an inclusive workplace that welcomes diverse candidates. All qualified applicants will be considered regardless of background, identity, or status.




This position is offered through the Portland Branch of NW Staffing Resources. When applying through nwstaffing.com, please click “Apply Here” and select the Portland Branch for immediate consideration. Or contact our office directly at 503-242-0611 to speak with a Recruiter.

Job ID# 139515



For more information regarding our company and employee benefits please click on the links below. 

About NW Staffing Resources

NW Staffing Employee Benefits



About the Company

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NW Staffing