Invoicing Coordinator

Wagner Equipment Co. offers challenging career opportunities, extensive training and employee development along with an opportunity to grow your career and thrive under Wagner's reputation for excellence. We offer excellent benefits and supply you with the tools you need to maximize your potential and grow within Wagner.

Benefits include:

• Paid Time Off (PTO) Plan - Up to 96 hours of PTO in your first year + 8 company paid holidays
• Medical, dental, and vision insurance Life and AD&D InsuranceLife and AD&D Insurance
• Retirement Plans - Life and AD&D InsuranceRetirement Plans - 401K and Roth 401K, eligible employees can receive a company contribution up to 7%
• Tuition Reimbursement
• Employee Assistance Program (EAP)
• CEFCU - Employees have access to services include payroll deductions savings, accounts, loans, VISA card, and more.
• Additional Benefits include: Supplemental life Insurance, Critical Illness + Accidental Insurance, ID WatchDog and discounted employee phone plans.

Responsible for ensuring accurate, timely, and compliant invoicing for earthmoving equipment sales and related transactions. This role partners closely with Sales Representatives, Operations, and Finance to support the billing process to deliver an exceptional customer experience. This position plays a critical role in revenue accuracy, process efficiency, and operational support within the Earthmoving division in a manner that reflects the company's vision of working as "One Professional Team.

Pay Rate: $58,743.31 - $75,842.78 Annually

Pay rate is dependent upon education & experience.

Essential Functions:

Reasonable accommodation may be made to enable individuals with disabilities to perform these essential functions.

Invoicing & Transaction Processing

• Prepare and process all invoices for earthmoving equipment sales, rentals, leases, conversions, attachments, and related services.
• Review sales documentation to ensure completeness, accuracy, and compliance prior to invoicing.
• Ensure proper pricing, discounts, taxes, and fees are accurately applied.
• Support deal closing by ensuring timely and accurate invoice generation.

Compliance & Accuracy

• Maintain adherence to company policies, contract terms, and regulatory requirements.
• Verify supporting documentation including purchase orders, delivery confirmations, and financing details.
• Ensure proper coding and allocation for accounting and reporting purposes.

Cross-Functional Coordination

• Partner with Tax/Accounting to support revenue recognition and month-end close
• Work with Sales Order Coordinators to confirm all documentation for readiness to invoice is correct.
• Supports sales management via analysis on special projects as needed.

Reporting & Process Improvement

• Track invoicing metrics, including turnaround time and error rates.
• Identify process gaps and recommend improvements to enhance efficiency and accuracy.
• Assist with system updates, testing, and process documentation.
• Other duties as assigned by manager.

Required Education and Experience

• High school diploma or equivalent required; Associate's degree preferred.
• 2+ years of experience in invoicing, billing, or sales support.
• 2+ years of administrative experience.
• Ability to manage multiple priorities in a deadline-driven environment.
• Strong attention to detail and accuracy.
• Advanced knowledge of Microsoft Outlook and Excel.

Preferred Qualifications

• Experience in equipment sales, construction, or heavy equipment industry
• Familiarity with ERP systems (e.g., SAP, Oracle, or similar)
• Understanding of sales contracts, financing, or lease agreements

Core Competencies

• Attention to Detail
• Financial and Analytical Acumen
• Data Entry Accuracy
• Program and Claims Administration
• Microsoft Excel (Advanced)
• Microsoft Outlook (Advanced)
• Reporting and Data Analysis
• Organization and Time Management
• Written and Verbal Communication
• Problem Solving and Critical Thinking
• Customer Service Orientation
• Team Collaboration
• Mathematical Skills
• Confidentiality and Professionalism
• Safety Awareness

Physical Demands

• Standing, walking, talking, sitting, use of hands & hearing.
• Sedentary work that primarily involves sitting/standing but may require occasionally lifting and/or

moving up to 25 pounds.

Work Environment:

• Noise: Quiet
• Indoor
• Office-based with frequent interaction across department

Other Duties:

Job Offers are contingent upon all required pre-employment screenings which may include but are not limited to background checks, drug/alcohol testing, fit for duty testing, and any other job-related tests/screenings.

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Requirements are representative of minimum levels of knowledge, skills and/or abilities. To perform this job successfully, the employee must possess the abilities or aptitudes to perform each duty proficiently.

Wagner Equipment Co. is an EEO/AA/Veterans/Disabled employer.