Invoice-to-Pay Project Manager

Position Overview

The I2P Project Manager is responsible for planning, executing, and delivering Invoice-to-Pay (Accounts Payable) transformation projects, ensuring alignment with scope, timelines and budget.The role combines strong project governance, stakeholder management and execution excellence with deep subject matter expertise in Accounts Payable and invoice processing, enabling the jobholder to independently challenge, validate and shape process design together with the I2P GPO, SMEs and business stakeholders.

The position ensures successful delivery of I2P transformation initiatives, e.g., invoice processing automation, OCR/e-invoicing rollouts, workflow and exception-handling redesign, RPA/ AI development, and process standardisation across dormakaba business service centers.

What you will do

• Project planning & execution:
• Lead end-to-end delivery of finance-related projects
• Define scope, timelines, milestones, and resource planning
• Ensure structured and disciplined project execution
• Project governance and structure:
• Establish and maintain project governance (steering, reporting, decision frameworks)
• Ensure alignment with PMO standards and methodologies
• Drive accountability across all project stakeholders
• Stakeholder management:
• Act as the central coordination point between Finance (I2P GPO, SMEs, Procurement, Treasury); IT / invoicing solution vendors; Business stakeholders
• Facilitate decision-making and resolve conflicts
• Ensure clear and consistent communication
• Monitoring & reporting:
• Track progress against milestones, budget, and deliverables, including I2P KPIs
• Prepare and present status reports to senior leadership
• Ensure transparency on risks, issues and dependencies
• Risk & issue management:
• Identify, assess, and manage project risks and issues
• Drive mitigation actions and ensure timely resolution
• Escalate proactively when required
• Cross-functional coordination:
• Coordinate activities across multiple functions (Finance, Procurement, Treasury, IT, Country operations)
• Ensure alignment and synchronization of deliverables
• Manage dependencies across workstreams
• Invoice-to-Pay process expertise:
• Act as functional Subject Matter Expert for Accounts Payable and invoice processing (PO and non-PO invoices, 2-way/3-way matching, exception handling, workflow setup, etc.)
• Use hands-on invoice processing expertise to pressure-test process designs and flag risks, gaps, or delivery implications to the I2P GPO/SMEs for their design decision
• Drive end-to-end project delivery of invoice processing automation initiatives (OCR, e-invoicing, workflow tools, RPA/AI) as defined by the I2P GPO, and coordinate related change management activities
• Validate the operational feasibility of adopted AP solutions for shared service center execution, and share input on leading practice back to the I2P GPO/SME

What we require

• 5+ years of experience in Accounts Payable / invoice processing, combined with solid project management experience
• Experience in I2P-related projects (e.g. invoice automation, OCR/e-invoicing, ERP/SAP AP module, RPA/ AI, process improvement)
• Experience in SSC / GBS environment is a strong advantage
• Experience with structured methodologies (Waterfall / Agile / hybrid)
• Strong governance and reporting discipline
• Deep, hands-on Accounts Payable / invoice processing subject matter expertise
• Strong working knowledge of: PO and non-PO invoice processing, 2-way/3-way matching, and exception handling; Payment processing; OCR / e-invoicing platforms and AP workflow automation tools
• Ability to understand invoice processing systems, workflows, dependencies, and downstream financial impacts
• Ability to effectively challenge and validate inputs from GPOs/SMEs
• Stakeholder management
• Strong interpersonal and influencing skills
• Ability to work with senior stakeholders
• Clear and structured communication
• Strong organizational skills and attention to detail
• Ability to manage multiple priorities in parallel
• Structured and analytical mindset
• Project management tools (MS Project, Jira, etc.)
• Strong SAP FI/MM (Accounts Payable) knowledge; SAP S/4HANA experience is an advantage

What we offer

• Best opportunities in a globally operating company valuing diversity, inclusion, sustainability and mutual trust
• Home office allowance
• 25 days paid annual leave
• Additional health insurance
• 102.26 EUR Food vouchers
• Public transportation card
• Multisport / Coolfit card
• Opportunity for flexibility with a hybrid working model
• Employee Assistance Program (Mental Health, Legal & Financial Counselling)
• Language training opportunity
• Brand new modern office premises in a class A Business building
• Employee referral program
• Fresh fruits in the office
• Training and mentorship programs
• Access to over 15,000 LinkedIn Learning courses to assist in your development

Who we are

We are at the heart of every place that matters. From automatic doors to cloud-based access management - as a leading global provider in the access solutions market for schools, banks, airports, hospitals, hotels, and many more, we enable seamless movement within secure, safe, and sustainable places. With over 160 years of experience and a focus on excellence and innovation, we offer exciting opportunities to grow in an environment where you can make a real impact. At dormakaba, you are encouraged to take initiative, develop your skills, and build your career alongside 16,000 experts worldwide who are setting industry standards every day.

Work in a place where you matter - apply now!