Inventory & Property Associate II / Bureau of Motor Vehicles

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Department: Secretary of State / Bureau of Motor Vehicles

Division: Administration Services

Location: Augusta

Schedule: Monday - Friday, 7:30 a.m. - 4:30 p.m.

Grade: 14

Salary: $17.80 - $25.62

Closing Date: June 29, 2026

Join Our Team at the Department of the Secretary of State:

At the Department of the Secretary of State, we are a team dedicated to providing efficient and exceptional service to our community. We prioritize work-life balance and offer excellent benefits to support our team in achieving professional success while maintaining personal well-being. Join a team that fosters a culture of teamwork, integrity, and continuous improvement, offering opportunities for growth and making a meaningful impact on the lives of our citizens.

Are you ready to make a difference?

We are looking for dedicated and collaborative individuals who thrive in a fast-paced, customer-focused environment. If you are passionate about delivering outstanding public service, contributing to a high-performing team, and supporting the people of Maine every day, we want you on our team.

About the Position:

As an Inventory & Property Associate II, you will play a key role in managing inventory, stockroom operations, and property control activities to support agency operations. Responsibilities include receiving, storing, organizing, and distributing materials and equipment; maintaining accurate inventory records; processing shipments; and ensuring stockroom safety and efficiency.

This position operates in a warehouse and stockroom environment and requires frequent lifting and moving of packages and materials weighing up to 45 pounds, with occasional lifting of items up to 60 pounds. Employees regularly use equipment such as pallet jacks, loading docks, and other material-handling tools.

The standard work schedule is Monday through Friday, 7:30 AM to 4:30 PM, with occasional evening or weekend work required on short notice to meet operational needs. Limited travel may be required, including the operation of State-owned vehicles; therefore, possession of a valid Maine Driver's License is required.

The stockroom environment is dusty and does not have natural light. While temperatures are generally moderate, they may fluctuate throughout the year. Duties may also require work on a loading dock during hot, cold, or inclement weather conditions. Steel-toe footwear is required and provided by the agency.

What We're Looking For:

• Customer Service Excellence: Demonstrated ability to provide courteous, accurate, and efficient service in a fast-paced setting with a diverse public.
• High Volume Readiness: Comfortable handling large numbers of customer interactions per day while maintaining composure and professionalism.
• Team Collaboration: Work effectively within a team, supporting shared goals and contributing to a respectful, productive workplace.
• Adaptability: Adjust quickly to new procedures, policies, and technologies as agency needs evolve.
• Attention to Detail: A focus on accuracy and thoroughness in completing tasks and managing responsibilities. Confidently make informed decisions and stay solution-focused while managing multiple priorities without sacrificing accuracy or customer satisfaction.
• Clear Communication: Strong verbal and written communication skills to explain complex rules and processes in a way that is easy for the public to understand.
• Problem-Solving: Identify and resolve issues efficiently while maintaining a calm and helpful demeanor.
• Professionalism: Consistently represent the Department with respect, integrity, and accountability.

Key Competencies We Value:

• Emotional Intelligence: Empathetic, self-aware, and able to manage high-stress interactions with tact.
• Conflict Resolution: Handle difficult or emotional customer situations with patience and effectiveness.
• Time Management: Prioritize tasks and complete assignments accurately and on time.
• Commitment to Excellence: Dedication to high-quality work, accuracy, and upholding public trust.
• Continuous Improvement: A mindset focused on improving processes, learning new skills, and supporting team development.

In This Role You Will:

• Maintain inventory of over 600 Bureau of Motor Vehicles forms, supplies, license plates, decals, and serialized materials.
• Receive, warehouse, distribute, and track inventory while performing regular cycle counts to ensure accuracy.
• Process and fulfill requisitions for all BMV branch offices, Secretary of State divisions, municipalities, schools, dealerships, law enforcement agencies, and other partners.
• Coordinate deliveries and shipments using inventory management and shipping software.
• Assist customers at the stockroom counter and provide support via phone and email.
• Maintain accurate records of serialized inventory and sequentially numbered items.
• Serve as backup support for mailroom and courier operations.
• Assist with facilities requests, archive storage, surplus property management, and other agency projects.
• Deliver supplies and materials to BMV branch offices and other locations throughout the state as needed.
• Support vanity plate, license plate, validation decal, and other mailing operations.
• Perform additional stockroom, BMV, and Secretary of State duties as assigned.
• Ability to frequently lift and move materials weighing up to 60 pounds.
• Valid Maine driver's license required.
• Ability to maintain accurate inventory and distribution records.
• Strong customer service, organizational, and communication skills.

Preferences Will Be Given to Candidates Who Have:

The ability to operate warehouse material handling equipment. Experience with inventory control, stockroom operations, receiving, shipping.

Minimum Qualifications:

Entry level knowledges, skills, and/or abilities may be acquired through, BUT ARE NOT LIMITED TO the following coursework/training and/or experience.)

Training, education or experience in office and administrative support work that demonstrates 1) competency in applying a solid knowledge of inventory and property management principles and practices to perform complex work in procuring or selling public wares or property and 2) the ability to use independent decision making on the appropriate processes to follow, information to process and actions to take in accordance with standard procedures.

All positions in this classification assume the qualifications of: Inventory and Property Assistant and Inventory and Property Associate I.

Applicants must be authorized to work in the United States. Please note that this position is not eligible for visa sponsorship or STEM OPT extensions, and successful candidates will be required to complete an I-9 form upon hire.

The successful candidate must pass a National Criminal Background check, which may include fingerprinting.

Why Join Our Team?

We believe in supporting our workforce's health and well-being with a valuable total compensation package, including:

• Work-Life Fit: Take time for yourself with 13 paid holidays, 12 days of sick leave, and 3+ weeks of vacation leave annually. Vacation leave accrual increases with years of service, and overtime-exempt employees receive personal leave.
• Health Insurance Coverage: The State of Maine pays 85%-95% of employee-only premiums ($11,196.96 - $12,514.32 annual value), depending on salary. Use this chart to find premium costs for you and your family, including the percentage of dependent coverage paid by the State.
• Dental Insurance: The State of Maine pays 100% of employee-only dental premiums ($387.62 annual value).
• Retirement Plan: The State contributes the equivalent of 14.11% of the employee's pay towards the Maine Public Employees Retirement System (Mai nepers).

Contact information:

Questions about this position should be directed to Terri Kanaris Talent Acquisitions Specialist, via email Terri.Kanaris@Maine.gov

Application Instructions:

To apply, click "Apply for this opening" and upload your cover letter, resume, and any relevant transcripts or certifications. Your resume must include month/year for each position and list related duties and responsibilities. Please note if any experience was part-time.

Need a paper application? Download one [HERE] or call 207-441-9993.

Submit paper applications, cover letter, and resume before the closing date to:

Office of Human Resources

Secretary of State, Office of Human Resources

101 Hospital Street

Augusta, ME 04330

Fax: 207-624-9313

We are an Equal Opportunity Employer committed to building an inclusive workplace that respects and values diversity across all backgrounds.

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If you are unable to complete the online application, please contact the Human Resources representative listed on the job opening you are interested in applying for. They will work with you for an alternative method of submitting.