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Interim Foundation Executive Director and Chief Development Officer

San Mateo County Community College District

San Mateo, CA

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JOB DETAILS
SKILLS
Administrative Procedures, Analysis Skills, Background Investigation, Benchmarking, Best Practices, Board Meeting, Budget Management, Budgeting, Business Strategy, Campaigns, Community Relations, Community Support, Corporate Funding, Corporate Planning, Database Programming, Detail Oriented, Disbursements, Distribution Management, Diversity, Donor Relations, Electronic Publishing, Employee Retention, Endowments, Equal Employment Opportunity (EEO), Establish Priorities, Event Management, Federal Laws and Regulations, Financial Management, Funding, Fundraising, Fundraising Program, Genetics, Government, Grant Financials, Higher Education, Human Resources, IRS (Internal Revenue Service), Journalism, Leadership, Legal, Lift/Move 20 Pounds, Maintain Compliance, Management Strategy, Marketing Communications, Material Moving, Mathematics, Media Campaigns, Mentoring, Multitasking, Newsletter, Nonprofit, Operations Processes, Organizational Development/Management, People Management, Peripheral Hardware, Policy Implementation, Presentation/Verbal Skills, Problem Solving Skills, Procedure Implementation, Project/Program Management, Record Keeping, Regulations, Resource Management, Return on Investment (ROI), Revenue Growth, Revenue Planning, Scholarship, Set Goals, Social Media Marketing, State Laws and Regulations, Statistics, Stewardship, Strategic Planning, Time Management, Training/Teaching, Volunteer Management, Willing to Travel
LOCATION
San Mateo, CA
POSTED
Today
Job Description:

Campus: District Office

FLSA Status: Exempt

Salary Schedule: 20

Grade: AC

Category: Classified Administrator

Bargaining Unit:Non-Represented

Hours Per Week: 37.5

Mandated Reporter: Yes

Campus Security Authority: No

Duties and Responsibilities

The Duties and Responsibilities are representative and not intended to cover all duties the incumbent performs. The omission of specific statements of duties does not exclude them from the position if the scope of work is similar, related, or a logical assignment to this class.

Leadership
  1. Reporting to and at the direction ofthe Chancellor, works in partnership with the Chancellor, Chancellor's Cabinet, executive management, and board leadership to develop and execute a comprehensive strategic plan to expand philanthropic support and to advance the culture of philanthropy for the District
  2. Develops and directs acomprehensive fundraising program for the colleges, including the cultivation and stewardship of individual donors and a comprehensive strategy for corporate and foundation donors
  3. Provide leadership and work collaboratively with colleges to engage the Presidents, administrators, faculty, and staff in prioritizing their fundraising needs and collaborating in creative fund development strategies
  4. Represent the Foundation in the community, including as a regular presence with community groups and at various public events
  5. Increase the visibility of the Foundation in regional corporate, philanthropic, educational, and governmental communities to support Foundation fundraising goals
  6. Develop and implement a variety of fundraising strategies for soliciting major gifts, planning giving, corporate and foundation donations, and annual fundraising efforts
  7. Ensure cohesion of Foundation publicity with the colleges' marketing and communications departments
  8. Ensure cohesion of fundraising across the District and three campuses and develop a strategy for coordination of all fundraising for programs at the campuses
  9. Oversee preparation of the Foundation's Annual Report and all Foundation correspondence
  10. Support, implement, and promote compliance with the District's Equal Employment Opportunity Plan in all aspects of employment and community relations; encourage cultural and ethnic diversity in staffing, programs, and services
Fiscal Management
  1. Provide fiscal management of the Foundation's assets and disbursements and work to develop strategic funding programs, including the development of unrestricted programs
  2. Ensure major fundraising events are fiscally sound, produce planned revenue after expenses, are profitable, and benchmarked with industry return on investment ratios
  3. Administer the Foundation's annual budget and works with each College's administration to coordinate the distribution of scholarship funds and other grants
  4. Budget for fund development activities and maintain financial records for grant and donor tracking
  5. Oversee the preparation and filing of IRS 990 and meet all IRS non-profit reporting requirements and annual audit activities
  6. Ensure that gifts are administered to honor donor intent and adhere to investment policies, scholarship criteria, and Foundation policies
  7. Plan and coordinate bi-monthly Board and committee meetings; coordinate Board of Director's Investment Advisory Committee activities and serve as liaison to the Foundation's financial advisors
Donor Cultivation
  1. In consultation with the Chancellor and the campus Presidents, oversee all alumni initiatives including database development, quarterly e-newsletter publication, and Alumni Council recruitment
  2. Provide direction to create and design marketing materials and social media campaigns that will generate awareness of the Foundation, attract donors, and increase awareness of giving opportunities
  3. Attend events at the Colleges as necessary to further the Foundation's fundraising, collaboration, and visibility goals
  4. Manage the Foundation's communication with potential donors regarding the District's history, achievements, goals and needs
  5. Encourage individuals, corporations, and foundations to establish or contribute to special funds through endowments, trusts, and donations or bequests
Management of Foundation Staff
  1. Hire, supervise, direct, and regularly evaluate the performance of the Foundation's staff in accordance with District policy; serve as a mentor to further develop Foundation staff's career goals, and holds staff accountable
  2. Develop, implement, and administer policies and procedures for the operation of the Foundation Office consistent with District policy
  3. Oversee Foundation staff in planning and coordinating all Foundation events including, major fundraising events such as the annual Golf Tournament and Chancellor's Circle donor recognition reception, cultivation events, and other donor-centered activities
Employment Standards (acquired through education, training, and/or experience)

Knowledge of:
  1. Best practices for executive leadership of a nonprofit organization
  2. Strategic planning, resource allocation, staffing, and supervision
  3. Procedures to be used when planning, directing, and coordinating Foundation activities
  4. Awareness of relevant federal, state, and local statutes governing the California Community Colleges and Foundation activities and nonprofit status
  5. Awareness of District policies and procedures and ensures staff compliance
  6. Volunteer recruitment and management techniques and strategies
  7. Budget development and administrative procedures
  8. Principles and practices of higher education organization and structures
  9. Principles of accessing and assessing a local community and its fundraising potential
  10. Principles of management and supervision
Skills and Abilities:
  1. Understanding of, sensitivity to, and respect for the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds of community college students, faculty, and staff
  2. Direct the development of a community college foundation by working with the colleges, Chancellor's Cabinet, and the Foundation Board in establishing fundraising goals and plans
  3. Recruit, support, and create a highly engaged volunteer Board of Directors
  4. Develop short-term and long-term organizational goals with a Board and executive staff
  5. Manage multiple projects and solicitations simultaneously with highly developed organizational management and attention to detail
  6. Gather and present general, statistical, and technical data
  7. Effectively present and promote the Foundation internally and externally
  8. Function independently and effectively in a complex organization
  9. Ability to make the "ask" of donors and corporate leaders
  10. Establish and maintain positive relationships with donors, corporate representatives, District officials, faculty, staff, students and the public
  11. Motivate and engage others to work constructively and cooperatively to achieve and sustain a student-centered environment; coordinate the work of others
  12. Work a flexible schedule and travel to accommodate the needs of the District, business and industry leaders and related community partners
Requirements:

  • Bachelor's degree from an accredited institution, or an equivalent combination of education and experience
  • Five (5) years of increasing responsibility in fundraising, capital development and/ or campaigns with major gifts solicitation from individuals, corporations or foundations, including management and supervisory experience
  • Experience working with community, corporate, government, and educational leaders
  • Demonstrated cultural competence, sensitivity to, and understanding of the diverse academic, socioeconomic, ethnic, neurodivergent, and LGBTQIA+ backgrounds of community college students, faculty, and staff
Preferred
  • Master's degree in a relevant field
  • Possession of a Certified Fund Raising Executive (CFRE) or Advanced Certified Fundraising Executive (ACFE) credential
Additional Information:

Safety: to promote a safe working and learning environment employees must report any unsafe working conditions or practices, as well as any near-miss incident to their supervisor.
  • Position is designated as a Mandated Reporter under the Child Abuse and Neglect Reporting Act
  • Position is a Responsible Employee under the Equity in Education Act and Title IX
Work Demands

The environmental, physical, and mental demands described here are representative of those that an employee must meet to successfully perform the essential functions of this class. Reasonable accommodations may be made to enable individuals with disabilities to perform these functions.

Environmental: typical on-site office environment; in-person work expected with potential to participate in the District's telework program, as available.
  • Frequent hearing and speaking to exchange information in person and online
  • Comprehend speech at normal levels
  • Upper limb dexterity to operate computers and peripheral equipment
  • Vision sufficient for daily and frequent use of computers, databases, and written materials
  • Sitting for extended periods of time
  • Frequent bending at the waist
  • Frequent travel on and off-sites of the District and San Mateo County
  • Physical presence at on-site locations
  • Lifting and carrying objects up to 20 pounds
  • Communicate and interact with others; compose oral and written communications and reports
  • Observe and interpret people and situations
  • Learn and apply new information or skills
  • Perform highly detailed work on multiple concurrent tasks
  • Use math/mathematical reasoning
  • Perform highly detailed work under changing priorities and deadlines on multiple concurrent tasks
  • Work with frequent interruptions
  • Self-regulate emotion and behavior

Benefits: Benefits include paid holidays, vacation and sick leave. The District pays all or a portion of monthly medical plan premiums (depending on the coverage) and pays all of the monthly dental and vision plan premiums for employees and eligible dependents. Additional paid benefits include life insurance, salary continuance insurance, and an Employee Assistance Program. Classified employees participate in the Public Employees' Retirement System, a defined-benefit retirement plan through the State of California. Optional tax-deferred 403(b) and 457 retirement plans are also available.

EEO Statement: San Mateo County Community College District is an Equal Opportunity, Title IX, and Section 504 employer. We prohibit discrimination and harassment based on race, color, ancestry, national origin, religion, age, sex, gender identity, sexual orientation, genetic information, marital status, veteran status, medical condition, physical or mental disability, or any other protected status under federal, state, or local law. We seek to employ individuals who reflect our community's diversity of cultures, languages, and abilities.

Our EEO Plan, grounded in Title 5 regulations, is developed and monitored by an EEO Advisory Committee, reviewed at least every three years, and supported by regular training for all members of selection and screening committees. We collect and analyze recruitment and retention data to measure progress and identify barriers.

Annual Security Report

San Mateo County Community College District's (SMCCCD) 2025 Annual Security Report (ASR), required by the Clery Act, includes statistics for the previous three years (2022-2024) concerning reported crimes that occurred on campus; in certain off-campus buildings owned or controlled by SMCCCD; and on public property within, or immediately adjacent to and accessible from SMCCCD. The 2025 Annual Security Report also outlines various campus safety and security policies concerning crime reporting, prevention and response to sexual and gender violence, alcohol and drug use, crime prevention, emergency response and evacuation procedures, and other matters. The Annual Security Report also includes important tips to help every community member remain safe and avoid becoming a victim of crime. The 2025 Annual Security Report is now available on the Public Safety website. You can also obtain a copy of this report by contacting the Department of Public Safety at the District Office or any of the three Campuses (650) 738-7000. The report includes information about criminal activity on our campuses, emergency procedures, and resources.

Application Instructions:

Conditions of Employment

Before employment, the selected candidate will be required to complete the following:
  1. Submit official transcripts (applies to all faculty or educational administrative positions). Foreign Education completed outside of the United States must be deemed equivalent to that gained in conventional/accredited U.S. education programs in order for it to be considered for the satisfaction of minimum qualifications. Foreign transcripts must be translated and evaluated by a U.S.-based credentials evaluation service. The District currently accepts evaluations from agencies approved by the California Commission on Teacher Credentialing.
  2. Submit verifications of employment.
  3. Satisfactory references
  4. Successfully being cleared for employment through the background check process. In addition to background checks, the District may review publicly available information. If a candidate becomes aware of inaccurate information on the Internet, the candidate is welcome to address the issue with the Office of Human Resources.
  5. Disclose whether they have received a final administrative determination or final judicial decision determining that they have committed sexual harassment within the last seven years.
  6. Present original documents for proof of eligibility to work in the United States
  7. Approval of your employment by the SMCCCD Board of Trustees
  8. Provide a certificate of Tuberculosis exam for initial employment.
  9. Have fingerprints taken by a Live Scan computer (Clearance must be received prior to the first day of employment). Please note that the California Education Code requires, in part, that community college districts shall not employ or retain in employment persons in public school service who have been convicted of certain felonies, a misdemeanor drug charge (including alcohol offenses) or misdemeanor moral turpitude (sexual offense) crime. However, consideration may be given to those whose drug convictions occurred more than five years ago. A conviction for other crimes may not necessarily disqualify you from the job for which you may be applying.
All applicants are required to submit:
  1. A completed Employment Application (available during the online application process).
  2. Resume
  3. Cover letter of no more than 3 pages that addresses the applicant's qualifications as they relate to the requirements, knowledge, skills, and abilities listed in this announcement and cultural competence, sensitivity to, and understanding of the diverse academic, socioeconomic, ethnic, neurodivergent, and LGBTQIA+ backgrounds of community college students, faculty, and staff.

Candidates for interview will be selected from those who most closely meet the requirements and possess the knowledge, skills, and abilities. Meeting the minimum qualifications does not guarantee an interview. As part of the interview process, candidates may be asked to demonstrate job-related knowledge and skills.

Reasonable accommodations will be provided to candidates with verified disabilities. Accommodation requests should be made as soon as practical by contacting Jennie Elizalde at elizaldej@smccd.edu or (650) 358-6822 in the Office of Human Resources.

The District and/or College reserves the right to extend time limits and/or repost or restart recruitments at any time.

SMCCCD is not an H1B sponsoring employer.

About the Company

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San Mateo County Community College District