Institutional Administrator-Medical Academics
MultiCare Health System
Edgewood, WA
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JOB DETAILS
JOB TYPE
Full-time, Employee
SKILLS
Adult Learning, Career Development, Communication Skills, Content Management Systems (CMS), Cost Reporting, Detail Oriented, Economics, English Language, Fellowship, Finance, Financial Regulations, Financial Reporting, Health Education, Healthcare Administration, Hospital, Information Technology & Information Systems, Maintain Compliance, Marketing, Organizational Skills, Patient Care, Problem Solving Skills, Regulations, Regulatory Compliance, Regulatory Requirements, Systems Administration/Management, Systems Maintenance, Team Player, Time Management, Training/Teaching, Tuition Fees, Website Management
LOCATION
Edgewood, WA
POSTED
30+ days ago
At MultiCare, we strive to offer a true sense of belonging for all our employees. Across our health care network, you will find a dynamic range of meaningful careers, opportunities for growth, safe workplaces, and flexible schedules. We are connected by our mission - partnering and healing for a healthy future - and dedicated to the health and well-being of the communities we serve.
FTE: 1.0 Shift: Day, Schedule: Monday - Friday
Position Summary
The Institutional Administrator (IA) for MedAc is responsible for working directly with the Chief Academic Officer/DIO to ensure regulatory compliance with all institutional requirements mandated by the Accreditation Council for Graduate Medical Education (ACGME). The Institutional Administrator assures uniformity of systems and policies within all MultiCare GME programs. The Institutional Administrator is the primary person responsible for working with the MultiCare Finance team to report the Intern and Resident Information System (IRIS) data on annual CMS Cost Reports. This position operates under limited direct supervision, and reports directly to the Chief Academic Officer/DIO. Work situations are varied with an emphasis on communication, exceptional attention to detail, knowledge of detailed regulatory requirements, and time management for reporting deadlines of multiple GME programs. Decisions are made in collaboration with the Chief Academic Officer/DIO, as well as the Director of Medical Academics and the Chief Research & Education Officer. External contacts require professional interactions with various outside agencies, regulatory bodies, and academic institutions, as well as physicians and other GME educational professionals.
Responsibilities:
Administers and maintains a system-wide database of all resident/fellow schedules and rotations within the MultiCare System, regardless of resident/fellow sponsorship (database includes both MultiCare residents/fellows and visiting residents/fellows)
Collaborates with MultiCare Regulatory Finance team to complete CMS IRIS reports and Annual Cost Reports for all MultiCare hospitals and any required HRSA reporting
Works as a liaison with all system residency/fellowship coordinators, insuring uniformity of standards between programs
Responsible for working with MultiCare marketing team to create and update all GME websites for residencies and fellowships, as well as the general Medical Academics MHS website
Maintains central virtual repository of all relevant GME policies and standards, as required by the ACGME to support MultiCare teaching programs
Assists DIO with Annual Institutional Report required by ACGME, as well as annual data updates in the online ACGME website
Participates and documents all quarterly GMEC meetings with the DIO
Responsible for training and onboarding new residency/fellowship coordinators within MultiCare
Models adaptive adult learning by being creative in problem solving, professional in demeanor and attitude, clear in all communications, and dedicated to accuracy and attention to detail in all work
Other duties as assigned by the Chief Academic Officer/DIO
Requirements
Bachelor's Degree required, with preference for relevant fields, including sciences, business, English, communication, economics, finance
TAGME (Training Administrators of Graduate Medical Education) certification preferred
Minimum of 3 years experience working as the primary residency coordinator in an ACGME-accredited residency or fellowship program
Minimum of 5 years work experience in a GME setting
Additional education in healthcare administration preferred
Why MultiCare?
Rooted in the local community - Partnering with patients, families and neighbors across the Pacific Northwest for more than 140 years
Growth and education - Competitive tuition assistance, award-winning residencies, fellowships and career development to invest in your future
Well-being and support - Generous PTO, Code Lavender and Employee Assistance Programs to help you maintain balance and feel cared for at work and in life
Living our values - Respect, integrity, kindness and collaboration guide how we care for patients, communities and each other
Belonging for all - Employee Resource Groups, inclusion initiatives and outreach programs support a workplace where every voice is valued
Pacific Northwest lifestyle - Work and live where natural beauty, adventure and strong community connections are part of everyday life
Pay and Benefit Expectations
We provide a comprehensive benefits package, including competitive salary, medical, dental and retirement benefits and paid time off. As required by various pay transparency laws, we share a competitive range of compensation for candidates hired into each position. The pay scale is $66,997.00 - $96,408.00 USD. However, pay is influenced by factors specific to applicants, including but not limited to: skill set, level of experience, and certification(s) and/or education. If this position is associated with a union contract, pay will be reflective of the appropriate step on the pay scale to which the applicant's years of experience align.
Associated benefit information can be viewed here.
MultiCare is an equal opportunity employer. Hiring decisions are made without regard to race, color, religion, national origin, sexual orientation, gender identity, disability or veteran status. EOE/AA/M/F/D/V
About the Company
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