Inside Sales / Proposal Manager - Fuel Oil Systems

Position Summary

We are seeking a highly motivated and detail-oriented Inside Sales / Proposal Manager to support the sales and execution of engineered fuel oil systems, including day tanks, pump sets, filtration systems, and control packages. This role bridges technical engineering knowledge and commercial sales, leading the development of accurate, competitive proposals while supporting customer relationships and internal coordination.

The ideal candidate has experience in industrial equipment, strong technical aptitude (mechanical/electrical/controls), and thrives in a fast-paced, deadline-driven environment.

Key Responsibilities

Proposal Development & Management

• Lead the preparation of detailed technical and commercial proposals for fuel oil systems and related equipment
• Review RFQs, specifications, and drawings to define scope, risks, and deliverables
• Coordinate with engineering, production, and supply chain teams to develop accurate costing and lead times
• Ensure proposals are complete, compliant, and aligned with customer requirements
• Manage multiple proposals simultaneously under tight deadlines

Inside Sales Support

• Serve as a primary point of contact for customers during the pre-sale process
• Respond to customer inquiries, clarifications, and follow-ups
• Track opportunities through the sales pipeline.

Technical Review & Coordination

• Interpret P&IDs, control narratives, and equipment specifications
• Collaborate with engineering to validate system designs and configurations
• Identify potential technical or commercial risks early in the process
• Participate in internal bid reviews and handoff meetings upon order award

Process Improvement

• Help standardize proposal templates, costing tools, and workflows
• Maintain and update product documentation and pricing databases
• Identify opportunities to improve proposal efficiency and win rates

Qualifications

Required

• 5+ years of experience in inside sales, applications engineering, or proposal management for industrial equipment
• Strong understanding of fuel oil systems, pumping systems, or similar fluid handling equipment
• Ability to read and interpret technical drawings, specifications, and control diagrams
• Excellent written and verbal communication skills
• Strong organizational skills with the ability to manage multiple priorities

Preferred

• Experience with diesel fuel systems, day tanks, or emergency power applications (data centers, hospitals, etc.)
• Familiarity with PLC-based control systems
• Background in mechanical engineering, electrical engineering, or related field (degree or equivalent experience)

Key Competencies

• Attention to detail and accuracy
• Commercial awareness and pricing judgment
• Technical curiosity and problem-solving
• Time management and deadline ownership

Work Environment

• Office-based role with occasional customer interaction
• Fast-paced, project-driven environment supporting critical infrastructure industries

Compensation & Benefits

• Competitive base salary + performance-based incentives
• Health, dental, and vision insurance
• 401(k) with company match
• Paid time off and holidays