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Information Specialist 1/2

Los Alamos National Laboratory

Los Alamos, NM

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JOB DETAILS
SALARY
$60,500–$93,600 Per Year
SKILLS
Adobe Acrobat, Communication Skills, Configuration Management, Customer Service Software, Customer Support/Service, Dental Insurance, Detail Oriented, Document Control, Document Management, Documentation Plan, Documentum Enterprise Content Management (ECM) System, Laboratory, Microsoft Excel, Microsoft PowerPoint, Microsoft Word, Operations Security (OPSEC), Organizational Skills, People Management, Problem Solving Skills, Process Improvement, Process Management, Project Execution, Project Planning, Records Management, Regulations, Research Skills, Sales Management, Security Clearance, Software Administration, Tuition Fees, United States Citizen, United States Department of Energy (DOE), Vision Plan
LOCATION
Los Alamos, NM
POSTED
Today
What You Will Do

This position will be filled at either the Information Specialist 1 or Information Specialist 2 level, depending on the skills of the selected candidate. Additional job responsibilities (outlined below) will be assigned if the candidate is hired at the higher level.

Information Specialist 1 $60,500 - $93,600
The Service Innovation Document Control and Records Management (PSE-IM) Group is seeking a motivated, organized, and tech-savvy individual to provide document control and records management support to various customers across the Laboratory. The selected candidate will work directly with customers to manage information and process new and revised documents and records to ensure the most current information is available for operational and programmatic work. The successful candidate must be results and performance oriented with a track record of dependability, adaptability, and strong customer service skills. The candidate must be highly motivated and able to excel in a dynamic, fast-paced environment.

Responsibilities include, but are not limited to:

  • Managing the information lifecycle process, including initiation, review, and issuance of documents
  • Maintaining and making available project planning and execution documentation
  • Processing programmatic and operational documents and records
  • Identifying and applying retention policies to records
  • Coordinating the release of information and/or records in accordance with established procedures
  • Processing incoming and outgoing documents/records, managing document/record reviews, and tracking actions to closure
  • Ensuring compliance with applicable requirements and standards
  • Providing customer support for DCRM applications
  • Providing guidance and recommendations to customer organizations on procedures and processes
  • Identifying and implementing process improvement initiatives
  • Resolving issues or challenges associated with managing information in unclassified or classified environment

Information Specialist 2 $72,800 - $115,400
In addition to what was outlined at the lower level, at this level may be asked to implement or contribute to the implementation of a Document Control and/or Records Management (DCRM) program for new customers or organizations.



This position is open for external candidates only to apply.

What You Need

Minimum Job Requirements:
  • Demonstrated understanding of or experience working with information in a controlled or safeguarded environment.
  • Basic understanding of regulations and drivers behind controlled information.
  • Strong computer and technical skills and familiarity with Microsoft Word, Excel, PowerPoint, Teams, Adobe Acrobat, and shared drives.
  • Experience working with information where monitoring and recording new information was required.
  • Proven ability to develop positive customer relationships and provide exceptional customer service.
  • Self-motivated and organized with strong attention to detail.
  • Ability to use judgement and experience to recommend solutions to issues or problems.
  • Follow detailed instructions and execute them quickly, efficiently, and effectively.
  • Demonstrated ability to deliver clear and concise communications.
  • Must be able to obtain a DOE "Q" security clearance which typically includes being 18 years of age or over and a US Citizen.

Additional Job Requirements for Information Specialist 2:

  • In addition to the requirements outlined above, qualification at the higher level requires:
  • Experience implementing or supporting document control and/or records management (DCRM) activities or programs.
  • Demonstrated understanding of DCRM regulations and drivers.
  • Experience with a DCRM repository such as Documentum or an EDMS system.
  • Keen understanding of document configuration management activities.
  • Ability to use judgement and conduct research to recommend process improvement and technical solutions to issues and problems within an established scope.

Education/Experience at lower level: Position requires a minimum of 2 years information management experience, or an equivalent combination of education, certification, or experience.

Education/Experience at higher level: Position requires a bachelor's degree plus a minimum 5 years of related information management experience; or, an equivalent combination of education, certification, or experience directly related to the occupation.


Desired Qualifications:

  • Experience working in an NQA-1 environment.
  • Experience using Documentum, SharePoint, or PDMLink applications.
  • Active Q clearance.

Work Location: This position is located in Los Alamos, NM. With the potential for a hybrid work arrangement (partially onsite/partially offsite). Candidate must be located within 2 hours ground commute of Los Alamos, NM. Reporting onsite will be periodically required. Hybrid is at the discretion of management and can change at any time with appropriate notice.

Position commitment:Regular appointment employees are required to serve a period of continuous service in their current position in order to be eligible to apply for posted jobs throughout the Laboratory. If an employee has not served the time required, they may only apply for Laboratory jobs with the documented approval of their Division Leader. The position commitment for this position is 1 year.

Note to Applicants: Along with a resume, a detailed cover letter addressing each of the Job Requirements is required.

Due to federal restrictions contained in the current National Defense Authorization Act, citizens of the People's Republic of China-including the special administrative regions of Hong Kong and Macau-as well as citizens of the Islamic Republic of Iran, the Democratic People's Republic of Korea (North Korea), and the Russian Federation, who are not Lawful Permanent Residents ("green card" holders) are prohibited from accessing facilities that support the mission, functions, and operations of national security laboratories and nuclear weapons production facilities, which includes Los Alamos National Laboratory.

Where You Will Work

Located in beautiful northern New Mexico, Los Alamos National Laboratory (LANL) is a multidisciplinary research institution engaged in strategic science on behalf of national security. Our generous benefits package includes:
  • PPO or High Deductible medical insurance with the same large nationwide network
  • Dental and vision insurance
  • Free basic life and disability insurance
  • Paid childbirth and parental leave
  • Award-winning 401(k) (6% matching plus 3.5% annually)
  • Learning opportunities and tuition assistance
  • Flexible schedules and time off (PTO and holidays)
  • Onsite gyms and wellness programs
  • Extensive relocation packages (outside a 50 mile radius)
Additional Details

Directive 206.2 - Employment with Triad requires a favorable decision by NNSA indicating employee is suitable under NNSA Supplemental Directive 206.2. Please note that this requirement applies only to citizens of the United States. Foreign nationals are subject to a similar requirement under DOE Order 142.3A.

Clearance: Q(Position will be cleared to this level). Selected applicants will be subject to a background investigation conducted by or on behalf of the Federal Government, and must meet eligibility requirements* for access to classified matter. This position requires a Q clearance, and obtaining such clearance requires US Citizenship except in extremely rare circumstances. Dependent upon the position, additional authorization to access classified information may be required, which may or may not be available to dual citizens. Receipt of a Q clearance and additional access authorization ultimately is a decision of the Federal Government and not of Triad.

*Eligibility requirements: To obtain a clearance, an individual must be at least 18 years of age; U.S. citizenship is required except in very limited circumstances. See DOE Order 472.2 for additional information.

New-Employment Drug Test: The Laboratory requires successful applicants to complete a new-employment drug test and maintains a substance abuse policy that includes random drug testing. Although New Mexico and other states have legalized the use of marijuana, use and possession of marijuana remain illegal under federal law. A positive drug test for marijuana will result in termination of employment, even if the use was pre-offer.

Regular position: Term status Laboratory employees applying for regular-status positions are converted to regular status.

Equal Opportunity: Los Alamos National Laboratory is an equal opportunity employer. All employment practices are based on qualification and merit, without regard to protected categories such as race, color, national origin, ancestry, religion, age, sex, gender identity, sexual orientation, marital status or spousal affiliation, physical or mental disability, medical conditions, pregnancy, status as a protected veteran, genetic information, or citizenship within the limits imposed by federal, state, and local laws and regulations. The Laboratory is also committed to making our workplace accessible to individuals with disabilities and will provide reasonable accommodations, upon request, for individuals to participate in the application and hiring process. To request such an accommodation, please send an email to applyhelp@lanl.gov or call (505)-664-6947.

About the Company

L

Los Alamos National Laboratory