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Information Governance Coordinator

Michael Page International

New York, NY

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JOB DETAILS
SALARY
$85,000–$100,000 Per Year
JOB TYPE
Full-time
SKILLS
Best Practices, Communication Skills, Computer Software, Customer Support/Service, Data Formats, Database Technology, Detail Oriented, Document Management, Documentation Review, Email Technology, Establish Priorities, File Management, Import/Export, Information Technology & Information Systems, Interpersonal Skills, Leadership, Legal, MPI, Maintain Compliance, Microsoft Excel, Microsoft Outlook, Microsoft PowerPoint, Microsoft Windows Operating System, Multitasking, Operating Systems, Organizational Skills, Presentation/Verbal Skills, Professional Services, Quality Control, Records Management, Relativity, Reporting Skills, State Laws and Regulations, Team Player, Time Management, Training/Teaching, Writing Skills, Zip
LOCATION
New York, NY
POSTED
2 days ago
The Information Governance Coordinator coordinates various Firm resources to effectively coordinate and perform information governance functions, including file intake, transfers, data access, records retention, and disposition.Client DetailsThe employer is a large global law firm, recognized for its excellence and commitment to providing high-quality solutions. The company is known for its focus on innovation and fostering a collaborative work environment.DescriptionCoordinates and performs all aspects of information governance processes, including file intake, management, disposition, destruction, and/or transfer, with minimal supervision.Coordinates outgoing client file transfer requests; involving IT, Records Management, Office of the General Counsel, and others as needed.Reviews outgoing client files complying with the engagement agreement, outside counsel guidelines, and Firm policy.Assists with incoming client file transfers, including downloading from file sharing sites & populating the document management system, coordinating email transfers, loading emails to mailboxes and tracking the status of the transfer.Coordinates with information governance departments at other firms to ensure timely receipt of client and attorney data in compatible formats.Imports and exports emails to and from PST files using Microsoft Outlook.Reviews personal emails of departing attorneys in preparation for export in accordance with Firm policies.Utilizes Relativity or other document review platforms to review and prepare files for transfer to departing attorneys, other firms, and clients.Utilizes Excel to track file transfers to ensure completeness and provides regular reports to management on the status.Assists, guides, and participates in the organization and filing of client emails for retiring partners, departing attorneys and professional staff.Leads and participates in global information governance projects such as office moves and cleanups.Coordinates with the Records Management team to ensure file management compliance with firm policy, client guidelines and best practices.Communicates department and Firm best practices to partners, attorneys, and professional staff.Assists staff and attorneys in proper use of Firm applications and provides ad hoc training, when appropriate.Assists in implementing and administering retention and quality control programs.Assists management in determining need for change, and in developing and implementing the same.MPI does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, veteran status, marital status, or based on an individual's status in any group or class protected by applicable federal, state or local law. MPI encourages applications from minorities, women, the disabled, protected veterans and all other qualified applicants.ProfileA successful Information Governance Coordinator should have:Knowledge of relevant Firm computer software programs (e.g., Outlook, Excel, PowerPoint), with the ability to learn new software and operating systems.Knowledge of database systems (e.g. Relativity) and Boolean searching methodologies.Knowledge of text, pst, msg and zip file types.Ability to use Windows commands to move, copy and zip files for share site posting or saving electronic files.Strong leadership skills and the ability to delegate work effectively.Effective interpersonal and communication skills, both verbal and written, to effectively interface with lawyers, management, support staff and outside contacts (including clients and other firms).Close attention to detail and customer service.Ability to work well in a demanding and fast-paced environment.Ability to handle multiple projects and prioritize work based on shifting priorities to meet multiple deadlines.Ability to undertake long-term projects, recognize alternate or more efficient methods for completion and implement solutions.Job OfferCompetitive salary ranging from $85,000 to $100,000 annually, depending on experience.Opportunities to work in a leading professional services organization in New York.Exposure to innovative technology and practices in information governance.Supportive and collaborative team environment.Potential for professional growth and development within the organization.If you are interested in technology and information governance and want to make an impact in the professional services industry, we encourage you to apply today!MPI does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, veteran status, marital status, or based on an individual's status in any group or class protected by applicable federal, state or local law. MPI encourages applications from minorities, women, the disabled, protected veterans and all other qualified applicants.

About the Company

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Michael Page International

Michael Page is one of the world's leading professional recruitment consultancies, specializing in the placement of candidates in permanent, contract, temporary and interim positions with clients around the world. Our business was established in Canada in 2005 when we opened our Toronto office. Our role is to work with employers and job seekers to facilitate a successful match. This can range from advising a global company on a candidate sourcing strategy to helping a job seeker find their dream job. In Canada, we focus on recruiting for the following areas: Banking and financial services Digital and e-commerce Engineering and manufacturing Finance and accounting Human resources Information technology Marketing Oil and gas Procurement and supply chain Property and construction Sales An Established Brand The Group has established a leading presence in many of the key markets for professional recruitment around the world and has positioned itself in certain other markets, which offer the opportunity for future growth. Within its current largest markets, Michael Page has also built a regional presence, including in the UK, France and Australia. Consequently, the Michael Page brand is among the most widely recognized brands in the professional recruitment industry. A Market Leader The role of a recruitment consultancy is to act as an intermediary, identifying and sourcing suitably qualified candidates on behalf of its clients. Candidates are recruited either for permanent or contract positions (typically for a fixed term) or on a temporary basis. Within the overall recruitment industry, the market for professional recruitment services is a specialist sector which has developed more recently. Michael Page is widely recognized as leading the development of this market around the world. Learn the benefits of working with Michael Page yourself. Submit your resume or contact a Michael Page recruitment consultant today.
COMPANY SIZE
10,000 employees or more
INDUSTRY
Staffing/Employment Agencies
WEBSITE
https://www.michaelpage.ca/