Information & Data Specialist

Description

Your Primary Responsibilities will include

• Consistently meets deadlines and manages competing priorities effectively.
• Takes ownership of work and follows tasks through to completion.
• Communicates professionally and promptly with team members and stakeholders at all levels of the organization.
• Proactively follows up on assignments, requests, and outstanding items.
• Accepts feedback with a positive attitude and applies it to continuously improve performance.
• Follows established team processes, standards, and organizational procedures.
• Effectively utilizes the technology, systems, and tools provided to support job responsibilities.

• Edit, organize, maintain, and distribute marketing and pursuit information, including brochures, project descriptions, resumes, and other marketing collateral, ensuring compliance with AP Style and DRMP's writing guide.
• Collect, organize, and maintain accurate marketing information and data, including client information, project details, qualifications, and research.
• Collaborate with subject matter experts to ensure the accuracy, integrity, and consistency of marketing information and data.
• Maintain the firm's CRM system by updating records, auditing data for accuracy, and generating reports to support business development, marketing initiatives, and strategic decision-making.
• Identify opportunities to improve information management processes, data quality, and team workflows.

• Coordinate and maintain the firm's client prequalifications and vendor registrations for public and private sector clients.
• Manage new and existing client prequalification requirements, ensuring timely, accurate, and complete submissions.
• Maintain supporting documentation and monitor renewal deadlines to ensure ongoing compliance with client requirements and industry standards.
• Collaborate with technical staff, business partners, and client representatives to resolve questions and obtain required information related to prequalification's and vendor registrations.

• Support the preparation of proposals, statements of qualifications (SOQs), RFQs, and RFPs by ensuring marketing information, project data, and supporting materials are accurate and up to date.
• Participate in team meetings and contribute ideas to improve pursuit processes, information management, and overall team effectiveness.
• Perform other duties as assigned to support the goals and objectives of the Marketing Pursuits Team.

What you'll need

• Bachelor's degree from an accredited institution in a related field, with coursework or experience demonstrating strong writing, editing, and organizational skills.
• 1-3 years of relevant professional experience preferred, but not required.
• Excellent written and verbal communication skills with strong proofreading, editing, and attention to detail.
• Strong organizational, problem-solving, and time management skills.
• Ability to manage multiple priorities and work effectively in a fast-paced environment.
• Self-motivated, proactive, and able to take ownership of assigned responsibilities.
• Team-oriented with the ability to work independently.
• Proficiency in Microsoft Office Suite (Word, Excel, and PowerPoint).
• Familiarity with Adobe InDesign is preferred.
• Experience with Deltek Vantagepoint or another CRM platform is a plus.

DRMP Offers

• Excellent compensation package
• Outstanding holiday and paid-time-off programs
• 401(k) Plan and Match 
• Career Path Development Program (Management & Technical Career Tracks)
• Mentorship Program
• Tuition Reimbursement
• Parental Leave
• Competitive health and dental insurance premiums 
• Variety of voluntary benefit options 
• Short-Term Disability/Long-Term Disability
• Company-furnished life insurance
• Employee Assistant Program (EAP)
• Flexible Spending Account
• and More