HealthcareCoalition Preparedness Coordinator
The Healthcare Coalition Preparedness (HCC) Coordinator serves as primary point of contact for hospitals, healthcare organizations and any applicable coalition partner within their assigned District for issues relating to IDOH Division of Emergency Preparedness goals and objectives. The Healthcare Coalition Preparedness Coordinator serves at the direction of the Director of District and Local Readiness and respective IDOH DEP Area Supervisor to their area.
Theoverarching responsibility of the Healthcare Coalition Preparedness Coordinatoris to identify overall preparedness gaps and needs of hospitals, healthcareorganizations and any applicable coalition partners within their District,communicate with them and assist in directing to information and otherresources appropriate to address their needs. It is also the responsibility ofthe Healthcare Coalition Preparedness Coordinator to work closely with theRegional PHEP Coordinator to help facilitate coordination between local publichealth and healthcare partners on preparedness efforts that would require orbenefit from collaboration between the two programs entities.
EssentialDuties & Responsibilities:
Communicate regularly with the IDOH DEP District & Local Readiness Managerto share the needs, challenges, and accomplishments of the healthcareorganizations within the assigned District and to receive instructions andguidance.
Participate in IDOH-Division of Emergency Preparedness conference calls andstaff meetings as scheduled by the respective program manager and IDOH DEP AreaSupervisor.
Attendscheduled District Coalition meetings along with the Regional PHEP Coordinatorassigned to the District as well as any additional healthcare related meetingsor events as assigned by IDOH DEP Area Supervisor.
Identifyand communicate any planning, training, and exercise support needs oractivities to IDOH DEP DLR Manager.
Provideguidance and answer questions on IDOH preparedness efforts or direct them towhere they may obtain the requested guidance when necessary.
Assistin tracking grant deliverable progress and completion during preparednessactivities, data collection efforts, and inventory tracking as directed.
Completeany reporting and/or tracking forms and documents as identified and requestedby IDOH DEP DLR Manager and/or Director.
Act asthe liaison to the additional members on behalf of the Coalition bydistributing and communicating coalition informatics, i.e., marketing brochurecontaining contact information, standing meeting info, etc.
Establish program objectives, KPIs, and actions toachieve them.
Develop, update, and monitor all policies andprocedures related to the program area.
Interpret and explain policies, rules, regulations, orlaws to leadership or customers.
Implement corrective action plans to solve programproblems.
Analyze, prepare, and disseminate monthly and annual program reports.
Review budget and make budgetary recommendations to improve the program area finances.
Ensure program requirements meet federal and state policies and grants compliance.
Coordinator and deliver communication plans and communications.
Individuals in this role should minimally be able to articulate or demonstrate the following:
Demonstrate proficiency & independence utilizing Microsoft suite (Teams, PowerPoint, Excel, Outlook, etc)
Specialized knowledge in program subject matter obtained through experience and/or education.
Specialized knowledge of program area including pertinent rules and regulations.
Extensive knowledge of all source materials and references including federal and state laws governing the programs.
Ability to develop and implement new principles and policies and discern any far-reaching implications.
Ability to communicate orally and in writing
The ability to apply general rules to specific problems to produce answers that make sense.
Ability to work effectively with a wide variety of stakeholders.
Working knowledge of accounting and budget principles.
Ability to delegate work, set clear direction, and manage workflow.
Ability to effectively give feedback, provide guidance or corrective action, coach, and develop employee skillsets.
| Skill | Required /Desired | Amount | of Experience |
|---|---|---|---|
| Prior exp. with public health or public safety emergency preparedness, identifying gaps as well as identifying appropriate resources and solutions. | Required | 2 | Years |
| Prior experience tracking data and inventory, as well as completing reports and documents. | Required | 2 | Years |
| Prior experience with emergency management, planning, training, and exercise support activities, as well as tracking grant deliverables and reporting. | Required | 2 | Years |
| Prior experience facilitating and managing meetings within program agency and local partners, including maintaining meeting notes. | Required | 2 | Years |
| Experience identifying and communicating training and support needs or activities of program. | Required | 2 | Years |
| Must possess working knowledge of and practical skills in the use of Microsoft Office applications | Required | 2 | Years |
| Strong communication skills, both orally and in writing. | Required | 0 | |
| Flexibility and ability to multi-task and prioritize according to agency's needs. | Required | 0 | |
| Bachelor's Degree preferred, will accept Public Health or Public Safety Experience as a substitute. | Desired | 0 |
| No. | Question |
|---|---|
| Question1 | Absences greater than two weeks MUST be approved by CAI management in advance, and contact information must be provided to CAI so that the resource can be reached during his or her absence. The Client has the right to dismiss the resource if he or she does not return to work by the agreed upon date. Do you agree to this requirement? |
| Question2 | What is your candidate s email address? |
| Question3 | Where does your candidate currently reside (City & State)? |
| Question4 | If selected for engagement, your candidate s hourly Pay Rate must be -. The Provider Markup for this position is 30%. Do you agree to these requirements? |
| Question5 | The client has requested expedited expense reimbursement, where the supplier/employer representing the candidate selected initiates contractor expense reimbursement upon client s approval of each VectorVMS expense report, not waiting until the supplier receives payment from client/CAI, to ensure prompt contractor expense reimbursement. Do you accept this requirement? |
| Question6 | Position is remote with approximately 25% of in-state travel within the region required and approx. 1 day/month or 1 day/quarter in the Indianapolis office. State vehicles are not provided for transportation purposes. Travel is reimbursed at the state guidelines. Does candidate accept this requirement? |
| Question7 | Occasional weekend or night work may be required during emergency response activation needs.. Does candidate accept this requirement? |
| Question8 | Candidate required to reside in District 1,2,3,4 or 5 (refer to map located under the reference tab). Please confirm which county candidate resides in. |
| Question9 | Duration of engagement is expected to be through the end of the fiscal year (06/30/2027) with a possibility of extending further. Does candidate accept this requirement? |