IMPD - Senior Pension Manager

IMPD - Senior Pension Manager

Salary

$59,321.60 Annually

Location

City County Building, IN

Job Type

Full Time

Job Number

09954

Department

IMPD-Admin

Opening Date

07/21/2026

Closing Date

8/4/2026 11:59 PM Eastern

• Description
• Benefits

Overview

The Senior Pension Manager (SPM) administers the 1953, 1977 and 1977 Converted Police Pension Funds for over 3500 members (active and retired officers and survivors) to ensure compliance with state law and the collective bargaining agreement including, but not limited to, coordination of all activities related to medical retirements, regular retirements, applications for survivor benefits, medical benefits for retirees and survivors, processing of payment of monthly pension benefits, monthly pension board meetings and regular communication with pension members related to pension requirements and benefits.

Agency Summary

We are dedicated to upholding the highest professional standards while serving the community in which we work and live. We are committed to the enforcement of laws to protect life and property, while also respecting individual rights, human dignity, and community values. We are committed to creating and maintaining active police/community partnerships and assisting citizens in identifying and solving problems to improve the quality of life in their neighborhoods. The agency can do this by cultivating a productive, collaborative, and compliant work environment in order for our workforce to meet the needs of the constituents of Indianapolis and Marion County.

Equal Employment Opportunity

The City of Indianapolis Marion County is an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran, or disability status. We value diversity in perspectives and experiences among colleagues and the residents of this city of whom we serve.

Position Responsibilities

Key Responsibilities

• Coordination of all activities related to police officers seeking medical retirement; including, but not limited to, applications, medical documents, personnel files, contacts with medical physicians, research to provide supporting evidence, preparing and submission of all required documentation to INPERS.
• Primary resource for active sworn police officers for education and assistance in participation in the Deferred Retirement Option Plan ("Drop"); including, but not limited to, education related to the program, calculation of benefits and submission of necessary documentation to appropriate Auditor's Office and IMPD Payroll staff.
• Coordination of all activities related to police officers seeking regular retirement under the 1977 and 1977 Converted Police Pension Funds; including, but not limited to, preparation of applications and ensure compliance with applicable INPERS requirements.
• Perform all payroll duties for retired police officers and survivors under the 1953 and 1977 Converted Police Pension Funds; including, but not limited to, calculation of pension benefits, death benefits and health care benefits, submission of required documentation for monthly payroll to the Auditor's Office, conduct "open enrollment" each year for health care benefits.
• Coordination of benefits and assist with the completion of all necessary applications/paperwork for survivors of retired officers (or officers killed in the line of duty or who die while an active officer but not while on duty) to receive the appropriate death, pension and health care benefits.
• Administrator of the IMPD Police Pension Board responsible for establishing schedules, preparing agendas and drafting all written communications; ensuring compliance with Open Door requirements, preparing and posting of public meeting notices; organizing board meetings, including location and distribution of materials in a timely manner.
• In conjunction with the IMPD Deputy Director of Administration, Human Resources Director and Chief Financial Officer annually prepare the Pension Budget.
• Must maintain strict confidentiality at all times

This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities that management may deem necessary from time to time

Qualifications

Associates Degree and two (2) years related experience (Payroll Processing, Pension Management, Records Management, Paralegal). One (1) year of related experience may be substituted for each year of required education. Must be highly organized, be able to multi-task, be capable of establishing priorities and have strong analytical and problem-solving skills. Ability to establish strong working relationships between the Pension Office and internal departments and external agencies (state and local) is essential. Ability to establish and maintain a successful working relationship with current employees, retirees, survivors, IMPD management, City/County management, external professionals, and the general public is critical to the success of this position. Must use sound/good judgment that is consistent with standards, practices, policies, procedures, union contract, regulations or government law when making recommendations to IMPD and/or the Pension Board. Proficiency in Microsoft Office Suite and Microsoft Outlook required. Must obtain and maintain a valid Indiana Notary License.

Preferred Job Requirements and Qualifications

Bachelor's Degree in Finance Management, Business Management, Accounting Principles, or related field with one (1) year of related work experience. Knowledge of pension policies and state and local laws related to pension administration. Requires problem-solving and analytical skills. Ability to coordinate and serve as liaison between both internal agencies and external agencies. Must be able to interact effectively with a variety of people. The ability to research and analyze various statutes related to benefits of all kinds to public safety. Must have the ability to make recommendations to effectively resolve problems or issues, by using judgment that is consistent with standards, practices, policies, procedures, union contract, regulations, or government law. Ability to organize and prioritize work. Knowledge of PeopleSoft and Microsoft Office. Must be able to communicate effectively, both verbally and in writing. Must be able to take initiative and meet objectives and deadlines. Knowledge of state statutes for the 1937 Fire Pension Fund, 1977 Police and Fire Disability Fund and Deferred Retirement Option Plan. Must attend annual seminars and training required to continue knowledge of law changes and changed procedures. Experience with PeopleSoft preferred

Working Conditions

Essential functions are regularly performed in an office environment with limited exposure to adverse environmental conditions.

Physical Conditions

• Sitting at a desk the majority of the time with some visiting of buildings and sites
• Some lifting, carrying, pushing and/or pulling of objects and materials of light weight (5-10) pounds
• Tasks may involve extended periods of time at keyboard or workstation
• Tasks require the ability to perceive and hear sounds and see visual cues or signals
• Tasks require the ability to communicate orally

All rates are bi-weekly.

2026 Rate Sheet - To view our rate sheet, please copy and paste this link into your web browser: https://acrobat.adobe.com/id/urn:aaid:sc:VA6C2:67382b58-4d1a-4519-89d7-8453f91e19a1

Life Insurance Employee Only (rates per $1,000 per month):

Basic: Employer Paid

Optional Life Insurance Employee Only (rates per $1,000 per month)

Additional:

<25-29 $0.058

30-34 $0.083

35-39 $0.099

40-44 $0.132

45-49 $0.223

50-54 $0.363

55-59 $0.600

60-64 $0.795

65-69 $1.329

70 + $2.054

IMPORTANT PERF UPDATE:

• For more information on eligibility options, refer to Proposal 21-288 https://bit.ly/3exq8yR

1. All employees hired/rehired after 1/1/2022 have a choice to select the PERF Hybrid plan (3% + Pension) or the INPRS My Choice: Retirement Savings plan (3% + 1% Contribution). The Hybrid plan consists of two components:

Annuity Savings Account (ASA) -This consists of the mandatory employee contribution of three (3%) percent of compensation (made for the employee by the City), plus interest credits or earnings. Youre always vested in your ASA portion - its always yours.

Pension - The pension portion of the retirement benefit is funded by contributions made by the employer over the course of the employees career and separate from the annuity savings account. Employees enrolled in the PERF Hybrid plan are eligible for retirement benefits at age sixty-five (65) if they have ten (10) or more years of creditable service. After June 30, 1995, employees may retire at age sixty (60) with at least fifteen (15) years of credible service or if the members age in years plus the years of credible service equals at least 85 and the member is at least fifty-five (55) years of age. With fifteen (15) or more years of creditable service, the employee may retire as early as age fifty (50) with a reduced pension.

2. Employees hired/rehired by the City and County between 1/1/2017 and 12/31/2021 will be automatically enrolled in the PERF My Choice: Retirement Savings plan. This plan is an annuity savings account (ASA) only plan and does not have a pension component. Any service that an employee has in the My Choice: Retirement Savings Plan will not count toward the service time requirements for pension eligibility in the Hybrid Plan.

With the PERF My Choice: Retirement Savings Plan, the ASA is split up into two parts:

Part one - This consists of the mandatory employee contribution of three (3%) percent of compensation (made for the employee by the City), plus interest credits or earnings. Youre always vested in your ASA portion - its always yours.

Part two - This consists of an additional variable rate contribution paid by the City toward your ASA. This variable rate contribution is currently 1% of your gross wages. Vesting in the value of the variable rate employer contribution will vary by length of participation. You are:

• 20 percent vested after 1 full year of participation
• 40 percent vested after 2 full years of participation
• 60 percent vested after 3 full years of participation
• 80 percent vested after 4 full years of participation
• 100 percent vested after 5 full years of participation

3. All employees hired/rehired prior to 1/1/2017 are grandfathered into PERF Hybrid plan. The Hybrid plan consists of two components:

Annuity Savings Account (ASA) -This consists of the mandatory employee contribution of three (3%) percent of compensation (made for the employee by the City), plus interest credits or earnings. Youre always vested in your ASA portion - its always yours.

Pension - The pension portion of the retirement benefit is funded by contributions made by the employer over the course of the employees career and separate from the annuity savings account. Employees enrolled in the PERF Hybrid plan are eligible for retirement benefits at age sixty-five (65) if they have ten (10) or more years of creditable service. After June 30, 1995, employees may retire at age sixty (60) with at least fifteen (15) years of credible service or if the members age in years plus the years of credible service equals at least 85 and the member is at least fifty-five (55) years of age. With fifteen (15) or more years of creditable service, the employee may retire as early as age fifty (50) with a reduced pension.

4. City Employees hired/rehired between 1/1/2017 and 12/31/21 that are members of the City AFSCME labor union can choose to enroll in either the PERF My Choice: Retirement Savings plan or the PERF Hybrid plan. Both plans are described above. Employees have 60 days to choose which option they want, and by state law this cannot be changed. If no choice is made, the employee will then be automatically added to the PERF My Choice: Retirement Savings plan.

The Indiana General Assembly has enacted a provision that allows public employees to make voluntary contributions in addition to the mandatory three percent (3%) contributions. Employees may contribute up to an additional ten- percent (10%) of their compensation per pay period to the annuity savings account. This means that the maximum level of contributions to the annuity savings account under this new provision is thirteen percent (13%) of an employees compensation per pay period.

Employees who separate from the city within their first ten (10) years of employment need to contact INPRS - PERF regarding their ASA account.

Questions relating to PERF may be directed to INPRS - PERF at:

Indiana Public Retirement System

Public Employees Retirement Fund

One North Capitol, Suite 001

Indianapolis, Indiana 46204

(888) 236-3544

Employer City of Indianapolis and Marion County

Address 200 E. Washington Street

CCB 1501

Indianapolis, Indiana, 46204

Phone 317-327-5211

Website http://www.indy.gov