IDOC - Administrative Assistant 1 - D3

State of Idaho Opportunity

Applications will be accepted through 11:59 PM MST on the posting end date.

Current state employees will need to login to Luma and select the Career Opportunities tab to apply for this position.

Summary:

The mission of the Idaho Department of Correction (IDOC) is to create a model correctional system that provides equitable access to programming and opportunities that reflect a community experience, foster connections, and restore victims of crime. IDOC has a vacancy for a part-time, 19-hr a week, non-benefited Administrative Assistant 1 at the Probation & Parole District 3 location in Caldwell, Idaho. This role handles a wide range of advanced administrative duties, including preparing correspondence, reports, and complex documents. It also coordinates meetings, serves as a liaison to customers, and supports department operations through budget monitoring and financial transactions.

Responsibilities:

• This position performs a wide variety of secretarial functions.
• Employees in this classification are typically delegated the authority to coordinate non-routine secretarial and clerical activities.
• Compose letters, correspondence, and memos requiring independent judgment as to content.
• Compile and analyze information from a variety of sources to prepare reports.
• Utilize word processing equipment and/or computers to create, process, and maintain a variety of documents and administrative records containing technical information and difficult formats.
• Schedule and coordinate arrangements for meetings and conferences.
• Act as a liaison between their organizational unit and external customers.
• Respond to inquiries and explain department services, policies, procedures, and rationale for decisions to customers.
• Monitor budgets and prepare financial transactions.

Minimum Qualifications:

Your resume needs to clearly articulate how your skills, education and experience meet qualifications below:

• Good knowledge of office support functions including word processing, filing, composing a variety of business documents and reception. Typically gained by at least 1 year of full-time work experience performing a variety of office support functions including word processing, filing, composing a variety of business documents and reception OR at least 6 college level credits that included word processing, filing and composing documents OR at least 3 college level credits that included word processing, filing and composing documents AND at least 6 months of full-time work experience that included responsibilities related to office support functions.
• Good knowledge of customer service and public relations. Typically gained by at least 6 months of work experience with responsibility for answering business phones, greeting visitors, AND screening callers for further access to staff.
• Good knowledge of gathering and compiling data. Typically gained by at least one year of work experience gathering information from a variety of sources to collect and compile requested information and required that I have a good knowledge of services, operations, or programs.
• Good knowledge of balancing and coordinating a workload for multiple projects. Typically gained by at least one year of office work experience which required that you balance, coordinate, and set priorities for multiple supervisors.
• Good knowledge of personal computer and software functions. Typically gained by at least 1 year of office experience using word processing software to format a variety of business documents; OR, have recent word processing training coupled with at least 6 months' experience performing word processing in a business office setting.
• Good knowledge of using effective English, spelling, punctuation, and grammar to compose and edit business documents. Typically gained by having at least 1 year of office experience which required composing and editing a variety of business documents on a regular basis; OR, I have successfully completed at least 1 college-level English composition or business English class AND have 6 months of experience composing business documents.

Benefits:

The State of Idaho offers a robust total compensation package, including medical, vision, and dental insurance; PERSI retirement benefits; paid sick, vacation, and parental leave; and 11 paid holidays per year. For additional information related to benefits and/or State programs, please visit https://dhr.idaho.gov/StateEmployees/Benefits.html

EEO/ADA/Veteran:

The State of Idaho is committed to providing equal employment opportunities and prohibit discrimination against qualified individuals based on their status as protected veterans or individuals with disabilities and prohibit discrimination against all individuals based on their race, color, religion, political affiliation or belief, sex, national origin, genetics, or any other status protected under applicable federal, state, or local laws.

The State of Idaho is committed to access and reasonable accommodations for individuals with disabilities, auxiliary aids and services are available upon request. If you require an accommodation at any step in our recruitment process, you are encouraged to contact (208) 334-2263 (TTY/TTD: 711), or email ada.coordinator@dhr.idaho.gov

Preference may be given to veterans who qualify under state and federal laws and regulations.