I-9 Compliance Specialist

Stefanini Group is hiring!

Stefanini is looking for an I-9 Compliance Specialist in East Hanover, NJ

For quick apply, please reach out to Madelaine “Madie” Yu

Call: 248-728-6420 / Email: Madelaine.Yu@stefanini.com

Open for W2 candidates only!

Work Location

Work Hours: 9:00 to 5:00/40-hour work week

Description:

We are seeking a knowledgeable and detail-oriented I-9 Compliance Specialist to support a high-visibility internal audit remediation project focused on I-9 compliance. This position will primarily involve the cleanup and correction of I-9 forms for active employees, alongside potential generalist HR support duties. The ideal candidate will be adept at data manipulation and will have strong communication skills, as they will work directly with managers, employees, and HR.

Key Responsibilities:

• Support the internal audit remediation project involving I-9 compliance.
• Review and correct I-9 forms (both paper and electronic) for active employees, focusing on identifying and resolving errors in Section 1 and Section 2.
• Utilize Excel for data manipulation, including creating Pivot Tables and VLOOKUPs, to manage and update records efficiently.
• Navigate and conduct audits within the Fragomen Portal, ensuring all electronic I-9 documentation is accurate and audit-ready.
• Handle employee Personal Private Information (PPIs), including passports, Social Security cards, and driver's licenses, with a strong emphasis on confidentiality.
• Communicate clearly and effectively with employees, managers, and HR personnel through email and verbal interactions to obtain missing or corrected information.

Requirements:

• Bachelor's Degree in Human Resources or related
• Strong Excel skills, including proficiency in Pivot Tables, VLOOKUP, and data manipulation across multiple spreadsheets.
• Comfortable using a vendor portal/system to manage electronic I-9s.
• Excellent communication skills for effective interaction with various stakeholders.
• Ability to work independently with minimal supervision while maintaining high attention to detail.
• Prior experience with I-9 and/or E-Verify processes.
• Solid understanding of I-9 regulations and compliance-related documentation.
• Experience at the HR generalist level or as an I-9 specialist within a large organization is preferred.
• This role requires a candidate with sufficient technical ability and judgment to work independently and minimize the risk of errors.

Listed salary ranges may vary based on experience, qualifications, and local market. 

Stefanini takes pride in hiring top talent and developing relationships with our future employees. Our talent acquisition teams will never make an offer of employment without having a phone conversation with you. Those face-to-face conversations will involve a description of the job for which you have applied. We also speak with you about the process including interviews and job offers.

About Stefanini Group

The Stefanini Group is a global provider of offshore, onshore, and nearshore outsourcing, IT digital consulting, systems integration, application, and strategic staffing services to Fortune 1000 enterprises around the world. Our presence is in countries like the Americas, Europe, Africa, and Asia, and more than four hundred clients across a broad spectrum of markets, including financial services, manufacturing, telecommunications, chemical services, technology, public sector, and utilities. Stefanini is a CMM level 5, IT consulting company with a global presence. We are a CMM Level 5 company.

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