A rapidly growing consulting firm that has been in business for 5 years is looking for an Executive Assistant to support the Co-Founders. The company has offices in Chicago and NYC and has 20 employees. This is a new position. The role is hybrid: 4 days in office, Fridays remote. The culture is entrepreneurial and friendly. Dress code is business casual. The EA will also perform basic office manager duties.
About the Job:
¨Coordinate and prioritize meetings for the executives
¨Vet and prioritize the executive’s emails: flagging what needs attention, and helping execs stay responsive
¨Maintain busy calendars and prioritize on the executive’s behalf
¨Prepare materials for meetings: agendas, reminders, materials, notes, next steps
¨Own executive task tracking and follow-up, ensuring priorities, commitments, and deadlines are completed
¨Manage up on behalf of execs: keep team on track
¨Serve as the first point of contact for the executive office including client contact
¨Assist with preparation and coordination of leadership meetings, strategic planning sessions, and company initiatives
¨Help maintain CRM, contact databases, and client relationship information
¨Coordinate logistics for all-company events and outings as needed
¨Coordinate complex travel arrangements: including flights, hotels, transportation, agendas, and changes and create itineraries. Process expense reports
¨Make personal appointments and reservations and book personal travel and research vacation options
¨Office Manager duties: coordinate client gifting, order snacks/lunches for staff, order supplies for the office and be the point of contact with the building
¨Some off-hour availability required
About You:
¨Minimum of 6 years of experience supporting a c-level executive
¨BA/BS from a college or university
¨Excellent Microsoft Office skills (Word, Excel, PowerPoint and Outlook)
¨Comfortable managing up and keeping busy executives on track without being overbearing
¨Able to work independently without a lot of direction
¨Strong communication skills: written and verbal
¨Strategic thinker who remains calm when there are shifting priorities
¨Understand the importance of confidentiality and trust when supporting Founders
¨Polished, professional demeanor and the gravitas to interact with high-level executives
¨Outstanding communication skills
Salary, Benefits (medical, dental vision), 401K, Paid Vacation
Hours: 8-5 or 8:30-5:30