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HVSR Human Resources Coordinator

Valencia Group

San Jose, CA

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JOB DETAILS
SKILLS
Administrative Skills, Communication Skills, Community Support, Compensation Management, Compensation and Benefits, Cost Control, Customer Support/Service, Detail Oriented, Disability Accommodations, Documentation, Employee Assistance Plan, Employee Relations, Employee Retention, Employment Law, English Language, Federal Laws and Regulations, Flexible Spending Accounts, Furniture, HRIS/HRMS, Human Resources, Industrial Relations, Interpersonal Skills, Leadership, Life Insurance, Maintain Compliance, Market Research, Microsoft Office, Multilingual, Office Equipment, Onboarding, Organizational Skills, Performance Reviews, Physical Demands, Policy Implementation, Presentation Software, Presentation/Verbal Skills, Problem Solving Skills, Regulatory Requirements, Safety/Work Safety, Spanish Language, State Laws and Regulations, Systems Administration/Management, Team Building, Team Player, Time Management, Training Program, Training/Teaching, Typing, Worker's Compensation, Writing Skills
LOCATION
San Jose, CA
POSTED
2 days ago
Join an Award-Winning Team

Are you a Customer Service Superstar? We are looking for big stars like you!

Valencia Hotel Group is a collection of hotels designed for today's passionate traveler. Each property is intentionally built to showcase modern design paired with classic character. We are seeking outstanding individuals who are passionate about hospitality and ready to go above and beyond in supporting our team members and guests.

Join our award-winning team and help create exceptional experiences for our associates.

Position Information

Position Title: Human Resource Coordinator (Temporary position).
Reports To: General Manager and Corporate Director of Human Resources
Status: Non Exempt

Job Summary

The Human Resource Coordinator assists the General Manager and Corporate Director of Human Resources in all areas of Human Resources administration, including recruitment, employee relations, benefits administration, training coordination, and compliance with federal and state employment regulations.

Physical Requirements

Sitting: Frequently - Standard office environment and furniture.

Standing/Walking: Occasionally - During training sessions and when delivering documents throughout the hotel.

Crouching: Occasionally - To place or retrieve items from lower shelves or floor areas.

Stooping: Frequently - To access or retrieve files.

Twisting: Frequently - While interacting with associates and guests or working at a computer.

Handling: Frequently - Typing, handling documents, files, and phone communication.

Grasping: Frequently - Opening doors, drawers, and handling office equipment.

Pushing/Pulling: Occasionally - Up to 20 lbs. (chairs, file drawers, filing systems).

Lifting/Carrying: Occasionally - Up to 10 lbs. (documents, binders, ledgers, supplies).

Working Environment
  • Interior areas of the hotel, including office and operational departments
  • Occasional work outside with exposure to varying weather conditions
Duties and Responsibilities

Human Resources Administration
  • Coordinate recruitment, selection, and onboarding of management and hourly team members
  • Process and finalize new hires within the HRIS system
  • Assist with development and implementation of HR policies and procedures
  • Support benefits and salary administration
  • Assist with training and development programs for both management and hourly employees
  • Partner with managers to help reduce employee attrition
  • Administer Workers' Compensation claims and workplace safety programs
  • Maintain employee and labor relations programs ensuring fair and consistent treatment of all employees
  • Evaluate and coordinate reasonable accommodations for employees with disabilities
  • Coordinate and host new hire orientation sessions
  • Maintain job descriptions and performance appraisal documentation
  • Maintain all applicant and personnel records
  • Provide guidance to managers and supervisors on HR policies, employment law, and best practices
  • Administer unemployment claims
  • Ensure compliance with all state and federal employment and discrimination laws
Compensation and Benefits Administration
  • Conduct annual wage surveys (including local market research)
  • Assist with compensation and reward programs
  • Support annual wage increase processes
  • Assist with administration of employee benefit programs including:
    • Medical
    • Dental
    • Vision
    • Life Insurance
    • Voluntary Life Insurance
    • Short-Term Disability
    • Long-Term Disability
    • Flexible Spending Accounts
    • 401(k)
    • Employee Assistance Program
    • Wellness Program
    • Travel Assistance Program
  • Ensure compliance with federal and state recordkeeping requirements
  • Maintain federal and state reporting compliance
  • Manage federal and state labor law posting requirements
Training, Payroll, and HR Systems
  • Assist with administration of training and development programs
  • Assist in processing bi-weekly payroll
  • Maintain and manage the HRIS system
  • Provide administrative support to the General Manager, including reporting, scheduling, and organizational tasks
Employee Engagement
  • Assist with hotel-sponsored employee events and programs
  • Coordinate employee recognition initiatives and milestone celebrations
  • Maintain employee communication boards and engagement initiatives
  • Support charity and community involvement activities
General Responsibilities
  • Train and motivate team members in delivering exceptional customer service
  • Maintain integrity in cost control practices and proper maintenance of assets
  • Attend all required meetings
  • Maintain a clean and organized workspace
  • Demonstrate professionalism and courtesy with all guests and team members
  • Report unsafe conditions immediately
  • Ensure hotel equipment remains in proper working condition
  • Perform other duties as assigned by management
Essential Skills and Qualifications
  • Excellent verbal and written communication skills
  • Bilingual (English/Spanish) preferred
  • Strong time management, public speaking, and problem-solving skills
  • Proficiency in Microsoft Office Suite and presentation software
  • Ability to operate media equipment such as projectors and computers
  • Strong organizational, leadership, and interpersonal skills
  • Ability to work collaboratively within a team environment
  • Strong attention to detail
  • Ability to communicate effectively with management and cross-departmental teams
  • Handle confidential information

About the Company

V

Valencia Group