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HVAC-R Office Administrator (Accounting & Project Support)

TQS MECHANICAL CORP

Englewood Cliffs, NJ, NJ

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JOB DETAILS
SKILLS
Accounting, Accounting Software, Administrative Skills, Billing, Bookkeeping, Budgeting, Construction Projects, Corporate Policies, Data Entry, ERP (Enterprise Resource Planning), Expense Management, Expense Tracking, HVAC, Health Insurance, Maintenance Services, Microsoft Office, Payment Processing, Process Development, Project Management Software, Project/Program Management, Record Keeping, Records Management, Systems Administration/Management, Time Management, Training/Teaching, Transaction Processing/Management
LOCATION
Englewood Cliffs, NJ, NJ
POSTED
30+ days ago
Benefits:
  • Holiday Gifts per company policy
  • Year-End Gifts per company policy
  • Free food & snacks
  • Free uniforms
  • Health insurance
  • Opportunity for advancement
  • Paid time off
  • Training & development

Job Summary
TQS Mechanical is a HVAC and Refrigeration contractor specializing in supermarket refrigeration and commercial HVAC systems.
We started in NY/NJ, expanded into MA and FL, and are now entering TX. As we continue to grow, we are looking for a reliable team member to develop our accounting system and manager project expenses, and handle overall office administration.


Responsibilities 
  •  Monitor daily transactions to ensure all amounts are accurate and catch any discrepancies.
  •  Issue accurate invoices for construction projects and maintenance services.
  •  Handle payment processing, including managing checks and wire transfers.
  •  Track and manage expenses against individual project budgets. Organize and maintain all project-related paperwork and records. 
  • Assist managers executing project goals.
  • Organize project files and keep accurate records for the management team.

Preferred Qualifications
  • 1 to 5 years of experience in an office environment, administrative role, or data entry/bookkeeping.
  • Good with Numbers.
  • Strong proficiency in MS Office, comfortable learning new software.
  • Punctual and able to meet task deadlines.

Preferred Qualifications
  • Prior experience in the HVAC-R or any other trade.
  • Experience with any accounting or project management tools.
  • Experience with any ERP systems.

Our business has been continuously growing. We are currently in the exciting phase of building and refining our internal systems. If you are someone who enjoys creating processes from the ground up and has diverse, innovative ideas, our management is always open and ready to listen. This role will be a stepping stone if you want to build a career in the HVAC-R industry or have an interest in growing into a Project Management role in the future.

About the Company

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TQS MECHANICAL CORP