Benefits:
Company parties
Dental insurance
Free uniforms
Health insurance
Paid time off
Training & development
Vision insurance
1st Impressions Heating & Air, Inc. is company committed to delivering outstanding heating and air conditioning services to our customers. We are seeking a highly organized and dependable Administrative Assistant to support our HVAC Division Manager and assist with daily office and operational functions.
Position Summary
The HVAC Division Manager Administrative Assistant will provide direct administrative support to the HVAC Division Manager while helping coordinate office operations, customer communication, invoicing, collections, and service administration. This position plays a key role in keeping the HVAC department organized and running efficiently.
Responsibilities
Provide administrative support to the HVAC Division Manager
Prepare, process, and track customer invoices
Assist with accounts receivable and collections follow-up
Communicate with customers regarding scheduling, payments, and service updates
Assist with preparing reports, proposals, and department paperwork
Support permit processing, warranty registrations, and job closeouts
Monitor department emails and respond to inquiries promptly
Organize files, data entry, and office records
Perform other administrative and operational duties as assigned
Qualifications
Previous administrative assistant or office experience required
HVAC, construction, or service industry experience preferred
Experience with invoicing, collections, or accounts receivable preferred
Strong organizational and multitasking abilities
Excellent customer service and communication skills
Proficient in Microsoft Office and office management software
Ability to work in a fast-paced environment and prioritize tasks effectively
Professional attitude with strong attention to detail
Benefits
Competitive pay
Paid time off
Supportive team environment
Dental, Vision and Health Benefits