Human Resources Specialist

Human Resources Specialist Preliminary Draft

Department: Human Resources

Qualifications

• Possess a high school diploma or equivalent.
• Possess or have the ability to obtain a valid Arizona Identity Verified Prints (IVP) Fingerprint Clearance Card within forty-five (45) days of employment.
• Possess a valid Arizona Driver's License.
• Four years of HR related experience in an office environment.
• Knowledge of employee discipline process highly preferred.
• Knowledge of Benefits administration/open enrollment activities preferred.
• School district experience is preferred.
• SHRM certification is preferred.
• Any combination of training and experience that could likely provide the required knowledge, skills and abilities.
• Knowledge of payroll related processes or accounting experience is highly beneficial.

Job Goal

The HR Specialist performs administrative work in the area of Human Resources including policy and regulation, assistance with oversight of employee evaluations, due process, benefits management, and employee training.

Performance Responsibilities

The following tasks are essential for this position. This list is not inclusive of all responsibilities. Individuals may not perform all of these tasks, or may perform similar related tasks not listed.

• Complies with all HIPAA and FERPA related confidentiality requirements.
• Develops positive relations with students, parents, school staff and the public.
• Maintains a schedule of appointments and makes arrangements for conferences and interviews.
• Attends meetings, takes minutes, and distributes material.
• Creates Certificated personnel/Administrator contracts and Classified personnel Employment Agreements.
• Works with administration to coordinate the process for setting up new employee interviews and complete the hiring process, including salary placement and paperwork for Governing Board approval of new positions. Updates Personnel actions on the Board Agenda.
• Maintains, assembles and distributes the district Employee and Substitute Handbook.
• Receives and records criminal history information for the specific purpose of evaluating the fitness for employment and/or pursuant to ARS requirements.
• Works closely with the Salary and Benefits Coordinator in the implementation of ASRS (Arizona State Retirement System) retirement program requirements.
• Tracks and maintains records of all employee Certifications, licenses, and fingerprint card credentials, and informs employees of impending expiration dates.
• Supports employee recruitment activities, such as receiving and filing personnel applications, posting position openings, arranging interviews, completing all data entry and paperwork on potential employees.
• Administers and manages employee benefit packages including enrolling and terminating employee plans, paying invoices, managing flex and HSA accounts, ACA reporting, ASRS reports and subsidies, COBRA related activities.
• Proctors Paraprofessional "Praxis" exams.
• Assists the HR Director in the investigation of employee conduct issues.
• Assists the HR Director in the execution of annual state mandated SDER audits and reports.
• Performs other related duties as assigned.

Minimum Knowledge, Skill and Ability

Knowledge of:

• District policies, operations and organization.
• Interpersonal skills including tact, courtesy, and diplomacy.
• Communication (telephone, email, etc.) etiquette.
• Office equipment, procedures, practices and equipment, including computers and related software.
• FMLA and FLSA laws and regulations.
• HIPAA and FERPA privacy and confidentiality standards and requirements.
• Arizona Department of Education certification requirements.
• Arizona State Revised Statutes.
• Certified, Classified and Administrative evaluation processes and requirements.
• Employee discipline process, employee improvement process, and associated state mandated timelines.
• Remains current with HR related industry changes through a structured continual learning program to be co-developed with the Director of Human Resources.

Skill and Ability to:

• Work cooperatively with others.
• Establish work priorities to meet schedules and timelines.
• Maintain files, records and reports.
• Operate modern office equipment including personal computers and related software.
• Maintain a calendar of appointments.
• Type a minimum of 50 WPM.
• Process administrative details using independent judgment.

Physical Requirements and Working Conditions

• Requires vision (which may be corrected) to read small print.
• Requires the mobility to stand, stoop, reach and bend.
• Performs lifting, pushing and/or pulling which does not exceed 50 pounds and is an infrequent aspect of the job.
• Is subject to inside environmental conditions.
• May be required to work at a video display terminal for prolonged periods.

Reports To: Director of Human Resources

Evaluation: Performance of this job will be evaluated annually by the Director of Human Resources in accordance with the provisions of Governing Board policy in evaluation of classified personnel.

Terms of Employment: 12 Months

Salary: Salary for the position is set according to the Classified Salary Schedule determined by the Governing Board.