Human Resources Specialist

• Research and review federal human resources laws, regulations, policies, rules, and procedures
• Provide informational and technical support to employees, supervisors, managers, and HR personnel
• Compile supporting data and document the methodology used for HR analyses and recommendations
• Prepare reports, briefs, correspondence, forms, presentations, and other HR program materials
• Draft local instructions, standard operating procedures, policies, and process documentation
• Support HR process-improvement initiatives, special projects, and cross-functional working groups
• Track HR program activities, milestones, metrics, and outstanding actions
• Prepare and maintain recurring program and contract-status reports
• Coordinate meetings, capture action items, and maintain supporting documentation
• Gather, organize, maintain, and file official HR program records
• Review documents for completeness, consistency, and compliance with applicable requirements
• Protect personnel information and other sensitive Government records

• Research employee-relations and labor-relations requirements and prepare supporting analyses
• Assist with disciplinary, performance-management, leave, telework, benefits, and wellness programs
• Draft disciplinary correspondence, investigatory reports, policies, procedures, and management guidance
• Support administrative investigations and prepare reports summarizing findings
• Assist managers and employees with performance-management program requirements
• Maintain performance appraisals, telework agreements, case files, and related program records
• Track program participation, compliance requirements, deadlines, and performance metrics
• Support the Voluntary Leave Transfer Program and maintain protected medical documentation
• Assist with workers' compensation claims, records, reporting, and Department of Labor coordination
• Support retirement activities, health fairs, blood drives, benefit events, and employee programs
• Help prepare Labor and Employee Relations programs for Command inspections

• Assist with federal recruitment, staffing, placement, and workforce-planning activities
• Support job analyses and the development or revision of position descriptions
• Assist with determining appropriate classification factors, grade levels, and compensation structures
• Research organizational structures and recommend approaches that support efficiency and career development
• Enter Requests for Personnel Actions into the Defense Civilian Personnel Data System
• Route personnel actions to the appropriate HR Specialist and update internal tracking systems
• Track recruitment and personnel-action activity through completion
• Review staffing documentation and identify missing, inconsistent, or inaccurate information

• Support the design, development, coordination, and delivery of workforce training programs
• Assist with organizational training-needs assessments and workforce-development planning
• Analyze employee development plans, workforce trends, customer needs, and organizational priorities
• Monitor mandatory training requirements and report delinquent or incomplete training
• Coordinate instructors, classrooms, course materials, registration lists, and training logistics
• Maintain training records, course catalogs, registration systems, and attendance information
• Review training programs and recommend improvements to content, delivery methods, and learning materials
• Develop or update facilitator guides, student guides, presentations, and course resources
• Support onboarding programs before, during, and after scheduled orientation sessions
• Review and process training invoices and continued-service documentation
• Assist with Government-led, leadership, acquisition, and cybersecurity training programs
• Ensure recorded training materials comply with applicable accessibility requirements

• Support the maintenance, operation, and improvement of federal human resources information systems
• Enter, update, validate, extract, and analyze HR data across multiple Government systems
• Develop reports, graphics, dashboards, and workforce metrics for management review
• Analyze workforce trends and forecast future human-capital requirements
• Conduct HR studies involving data collection, interviews, modeling, testing, and performance measurements
• Identify data-quality, process, system, and reporting improvement opportunities
• Assist with testing system changes and documenting results
• Help manage system access levels and user roles based on authorized business needs
• Support the confidentiality, integrity, and availability of personnel systems and HR data
• Conduct or support risk assessments involving HR information systems
• Train employees and HR personnel on system procedures, processes, and functionality
• Protect Personally Identifiable Information and respond appropriately to personnel-data requests

• Support student, entry-level, and professional recruitment programs
• Coordinate career-fair registrations, recruitment events, university communications, and interview activities
• Track candidates, students, recruitment schedules, and program participation
• Assist with purchase requests, invitational travel orders, recruitment materials, and event logistics
• Set up recruitment activities in designated talent-management portals
• Support event preparation, onsite execution, and breakdown
• Assist recruiters and HR Advisors with applicant and recruitment documentation
• Track recruitment and student-outreach budgets
• Enter and route personnel actions and maintain internal recruitment tracking systems

• Use Microsoft Office applications to create reports, correspondence, presentations, tables, and graphics
• Perform data entry and generate reports through federal HR, payroll, staffing, training, and workforce systems
• Use systems such as DCPDS, USA Staffing, USAJOBS, TWMS, DCPS, HRLink, EDW, E-Verify, and comparable tools
• Use SharePoint and internal HR tools to maintain program information and support collaboration
• Scan, copy, summarize, review, analyze, and organize HR documents and records
• Provide basic audiovisual and communication support for meetings, training, and HR events

• Minimum of five years of experience providing human resources services
• Experience in at least one of the following federal HR functional areas:

• Labor and Employee Relations
• Staffing and Classification
• Workforce Development
• Human Resources Information Systems
• Student Outreach and Recruitment

•  Knowledge of federal human resources regulations, policies, and practices
• Knowledge of Title 5 of the United States Code and related federal HR authorities
• Experience researching and interpreting HR laws, regulations, policies, rules, or procedures
• Experience preparing HR reports, recommendations, correspondence, policies, or procedures
• Experience collecting, reviewing, analyzing, and reporting HR or workforce data
• Ability to communicate technical HR information clearly to employees, supervisors, and managers
• Experience maintaining official, confidential, or sensitive personnel records
• Strong written and verbal communication skills
• Proficiency with Microsoft Office, including Word, Excel, PowerPoint, and Outlook
• Ability to learn and work within multiple Government information systems
• Ability to organize complex assignments involving multiple stakeholders and deadlines
• Ability to work independently and collaboratively in a professional HR environment
• Ability to exercise discretion when handling Personally Identifiable Information and sensitive matters

• High school diploma or equivalent required
• Associate’s or bachelor’s degree in human resources, business administration, public administration, organizational development, or a related field preferred
• Federal HR, employee relations, staffing, classification, training, analytics, or project-management certifications preferred

• 1601 Langley Avenue, Philadelphia, PA 19112

• Travel may be required

• Full-time, 40 hours per week, Monday – Friday

• Telework is not authorized

• May be required

• Must be a U.S. Citizen and complete required background investigation, fingerprinting, badging, and security processes

• U.S. Navy

• Employment Classification Eligibility — Exempt

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