Human Resources Specialist

Office Assistant

Our agency provides supportive in-home services to clients in their homes. We are currently seeking a qualified office assistant to support with office and staff management.

Minimum Qualifications:

• Experience with organizing and managing large quantities of files and records.
• Enthusiastic, welcoming demeanor and professional customer service skills.
• 2 years office experience minimum.
• Proficiency with MS Office program and ability to create spreadsheets and databases with Excel.
• Organizational skills and ability to self-direct.
• Ability to work well under pressure.
• Ability to maintain confidentiality.
• Ability to react to change productively and handle other essential tasks as assigned.
• Ability to prioritize, multi-task, and produce high quality and accurate work.
• High school diploma at minimum.
• 6 months or 100 hours of experience caring for individuals with intellectual/developmental disabilities.
• Current driver's license.
• Current auto insurance.

Duties:

• Open and close the office at specified times
• Answer phone lines professionally evaluate caller needs/direct to appropriate administrative staff
• Greet all guests professionally and maintain sign-in log
• Perform quality assurance calls/visits when directed
• Review employee timesheets/progress notes for authenticity and accuracy
• Assist with employee education on documentation completion (timesheets/notes)
• Compose and submit written and electronic correspondence to staff members
• Perform and maintain daily office organization
• Sort office mail and distribute as instructed
• Maintain office supply quantities and report for ordering as necessary
• Locate qualified candidates
• Post employment advertisements online and assist with locating job boards for posting
• Contact and schedule interviews for qualified candidates
• Assist with scheduling orientation and contact candidates via phone to confirm
• Follow up with new hires regarding client assignments
• Maintain log of employees requiring initial and annual trainings/employee file requirements (TOVA, first aid/cpr, human rights, auto insurance, etc.) contact employees via phone to confirm attendance.
• File employee chart documentation; maintain these files
• Purge and discharge employee files, filing them into the correct location
• Other duties as assigned.

Job Type:

Part-time

Benefits:

• 401(k)
• Dental insurance
• Flexible schedule
• Health insurance
• Vision insurance

Education:

• High school or equivalent (Required)

Experience:

• Administrative: 2 years (Required)
• ID/DD: 1 year (Required)
• staffing: 1 year (Required)
• Human resources: 1 year (Required)