Human Resources Specialist

PRIMARY OFBJECTIVE OF POSITION: Under general direction, performs routine and complex administrative, clerical, and technical duties in the Human Resources Department.

MAJOR AREAS OF ACCOUNTABILITY AND PERFORMANCE

Essential Duties

Clerical Duties:

• Acts as primary contact for the Department.
• Greets and receives public for the division in person, by telephone and electronically.
• Maintains division resource materials.
• Establishes and maintains file system.
• Assembles studies, books, and packets, and other informative material as needed.
• Operates office equipment including photocopier, map copier, fax and other office machines.
• Makes copies of documents and other materials.
• Provides information to the public and to operational personnel.
• Prepares and sends notices as required.
• Prepares correspondence and vouchers.
• Routes incoming mail.
• Organizes, schedules, assists, and, if necessary, attends meetings.
• Maintains up-to-date forms, manuals, etc.
• Prepares memos, reports, forms and other correspondence.
• Maintains hard copies and/or electronic files.
• Maintains inventory of office supplies and orders supplies as needed.
• Prepares department related billing, vouchers and receipts for payments received.
• Maintains department web site and social media accounts.

Personnel Administration Duties:

• Conducts personnel policy research; develops research formats, collects data, formulates results, and composes and prepares research reports and papers.
• Conducts job analysis as needed to evaluate job value and determine placement within salary structure.
• Drafts and updates job descriptions and specifications.
• Assists Human Resources Director with administrative and analytical details, drafts policies and documents as assigned.
• Assists in interviewing, testing, and screening applicants for employment in Sweetwater County.
• Assists in the development and distribution of information regarding compensation, benefits, performance reviews, and human resource policies and procedures.
• Provides information and assistance to department heads, County employees, and job applicants.
• Assists in administering the recruitment and selection process by maintaining and updating various selection and recruitment processes.
• Participates and/or conducts employee training, education and development activities, including on-boarding.
• Gathers, completes and organizes salary survey information.
• Assists in the preparation of the fiscal year department budget and the County personnel budget.

  Benefit Administration Duties:

• Responsible for assisting with the administration of all benefits and retirement programs, including medical dental, vision, life insurance, long-term disability and retirement plans.
• Ensures the accuracy of all benefits enrollments in the HRIS to provide vendors with accurate eligibility information.
• Assists with new-hire orientations.
• Performs quality checks of benefits related data.
• Assists employees regarding benefits claim issues and plan changes.
• Distributes all benefit enrollment materials and determines eligibility.
• Enrolling employees in benefit software and processes life status changes.
• Responds to benefits inquiries from managers and employees on plan provisions, benefits enrollments, status changes, and other general inquiries.
• Processes and administers all leave-of-absence requests and disability paperwork: medical, personal, disability and FMLA.
• Effectively interprets FMLA and ADA implications as they relate to leave of absences/disabilities.
• Responds to retirement inquiries from managers and employees relating to enrollments, plan changes and contribution amounts.
• Assists with the open enrollment process.
• Provides necessary reports for allocation/billing charges.

Other Duties: Performs other duties as assigned.

Please review the Job Description below for a more replete list of functions.