Human Resources Specialist, Flagstaff, AZ

$22.67/hr, 40 hrs/wk, 52 wks/yr

In compliance with Federal Law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire.

POSITION SUMMARY:

Working under general supervision and with moderate technical difficulty, this position performs operational human resources functions in recruitment, onboarding, personnel administration, HRIS data management, compliance tracking, and employee support. The position ensures that HR transactions are accurate, timely, compliant with NACOG Personnel Rules, and aligned with federal, state, and grant regulations.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

Recruitment & Hiring Operations

• Coordinate full-cycle recruitment activities including job postings, candidate communication, interview scheduling, and education, VOE and reference verification
• Maintain and monitor applicant tracking systems to ensure data integrity, recruitment documentation is compliant and audit-ready
• Prepare interview materials, evaluation matrices, and hiring documentation
• Support employment offer preparation and onboarding transition
• Ensure recruitment practices comply with federal, state, grant, and agency regulations

Onboarding & Personnel Administration

• Administer new hire documentation workflows, including I-9 processing, background checks, fingerprint clearance, and payroll setup
• Monitor completion of onboarding tasks and compliance requirements
• Maintain digital and physical personnel files in accordance with retention schedules
• Process personnel action forms and ensure timely HRIS updates

HRIS & Data Management

• Enter and audit personnel data in HRIS
• Generate standard HR reports and assist with compliance tracking
• Maintain training records and certification documentation
• Assist in preparation for internal and external audits

Benefits & Leave Support

• Provide first-level response to employee inquiries regarding benefits and leave
• Support enrollment processes and life-event changes
• Track documentation for leave programs as directed

Administrative & Program Support

• Assist with job description updates and formatting
• Support the development and coordination of training programs
• Process exit paperwork and maintain separation documentation
• Coordinate HR communications and workflow documentation
• Provide administrative support to the Human Resources Department

EDUCATION AND/OR EXPERIENCE:

Associate’s Degree from an accredited college or university in Human Resources, Public Administration, Business, or a related field, and two years of progressive Human Resources experience; OR equivalent combination of education and experience.

CONDITIONS OF EMPLOYMENT:

• Criminal Background Check
• Fingerprint Clearance Card, Level I
• Motor Vehicle Report (annually)

PREFERRED QUALIFICATIONS:

• Human Resources certification (SHRM-CP or PHR) preferred

TECHNICAL COMPETENCIES:

• HRIS systems
• Applicant Tracking Systems
• Microsoft Office Suite
• Digital file management systems
• Recruitment compliance documentation
• Data entry accuracy and reporting

GENERAL COMPETENCIES:

• Attention to detail
• Confidentiality
• Professional communication
• Responsiveness
• Time management
• Problem solving
• Customer service

TRAVEL REQUIRED:

☒ < 5%       □ < 25%         □ < 50%          □ < 75%      □ 100%

PHYSICAL REQUIREMENTS & WORK ENVIRONMENT:

NACOG is an affirmative action and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, gender, age, sexual orientation, national origin, disability, veteran status, genetic information, or any other characteristic protected by the state, federal, or local law. NACOG is committed to provided access, equal opportunity and reasonable accommodation for individual with disabilities in employment, its services, programs, and activities. To request reasonable accommodation, contact the Human Resources Director, 928-774-1895,

HR@nacog.org

AZ Relay Svc 1-800-367-8939

Benefitsinclude: Agency paid health, dental, vision, Arizona State Retirement (ASRS); Paid vacation, sick leave & holiday pay