Human Resources / Safety Coordinator - Pacific, WA

Gordon Truck Centers, Inc. (GTC) is hiring a full-time Human Resources & Safety Coordinator at the Pacific, WA Corporate Location

The Human Resources & Safety Coordinator provides administrative and operational support for the Human Resources and Safety functions. The HR & Safety Coordinator will support a culture that emphasizes quality, productivity and the ongoing development and recruitment of a superior workforce. This role assists with employee lifecycle activities, benefits administration, recruiting, onboarding, policy administration, workers' compensation, and safety compliance. The ideal candidate is organized, detail-oriented, proactive, and capable of managing multiple priorities while maintaining confidentiality and delivering exceptional customer service to employees and managers. Successful candidates will have aspiration to learn and grown into a Human Resources Generalist role and must be committed to professionalism and confidentiality.

Helping customers satisfy their transportation needs since 1986, GTC is an expanded network of 19 dealerships doing business as Gordon Truck Centers, Freightliner Northwest, Western Star Northwest, TrailerCraft, Western Mountain Bus, and Freightliner of Hawaii. As a full-service Freightliner, Western Star, Wilson Trailer dealership family, GTC can sell, finance, insure and service commercial trucks for medium and heavy-duty applications. The expertise and efficiency of our team delivers first class service to our customers, safely and reliably and we offer a variety of career opportunities across our dealership network. We're looking for qualified applicants who are interested in joining the best Freightliner dealership in the Northwest! Click to learn more about GTC.

Essential Duties and Responsibilities

Human Resources

• Coordinate new hire onboarding, orientation, and employee paperwork.
• Maintain employee personnel files and HR records, ensuring accuracy and confidentiality while fully utilizing the software to GTC’s advantage.
• Assist with recruiting activities including posting positions, screening applicants, scheduling interviews, and extending job offers.
• Assist with leave administration, including FMLA, state leave programs, and ADA accommodation tracking.
• Prepare employment verification requests, personnel changes, and other HR documentation.
• Track employee training, certifications, and required compliance programs.
• Assist with performance review administration and employee recognition initiatives.
• Support policy communication and employee engagement activities.
• Respond to routine employee questions regarding policies, benefits, and HR procedures.
• Assist with payroll-related documentation and coordination with Payroll as needed.
• Generate HR reports and maintain accurate employment records.
• Assumes other responsibilities as assigned by the Director of Human Resources and Director of Safety.

Safety

• Assist in administering the company's safety program across multiple locations.
• Coordinate ongoing employee safety training.
• Assist in maintaining OSHA logs, safety records, incident reports, and required documentation.
• Assist with workplace accident investigations and corrective action tracking.
• Assist in coordination of workers' compensation claims and return-to-work processes.
• Monitor completion of required safety inspections and audits.
• Assist with maintaining OSHA, DOT, and other regulatory compliance requirements as applicable.
• Track required safety certifications and training renewals.
• Participate in safety committee meetings and prepare meeting documentation.
• Help develop safety communications and awareness campaigns.

General Responsibilities

• Maintain strict confidentiality of employee information.
• Build positive working relationships with employees and management.
• Recommend improvements to HR and safety processes.
• Stay current on employment laws and workplace safety regulations.
• Perform other related duties as assigned.

Job Requirements, Education and Experience

Education:  Associate degree in Human Resources, Business Administration, Occupational Safety, or related field, or certification preferred, but not required.  General knowledge of employment laws and practices required. Specialized training in employment law, employee relations, training, or project management preferred but not required. High School Diploma preferred.

Experience:  Six plus month’s experience in dealership or transportation level field preferred, but not required. 1-3 years of experience in Human Resoures, Safety, or a related administrative role. Experience supporting recruiting, onboarding, employee relations, or safety programs preferred. Experience with HRIS systems. 

Skills:  Proficiency in Microsoft Word, Excel, Outlook.  Candidates must have excellent research, writing, interpersonal, and communication skills and demonstrate that they can uphold confidentiality.  Candidates must also be able to demonstrate the ability to work on multiple projects simultaneously, handle demanding time constraints and provide timely input with great attention to detail.

Job Conditions

Physical Demands:  (These physical demands are representative of the physical requirements necessary for an employee to successfully perform the essential functions of the job. Reasonable accommodation may be available to enable people with disabilities to perform the described essential functions.) Requires sitting, keyboard typing and 10-key, use of telephone and computer monitor, walking, filing and some stairs.  Occasional archiving of documents into boxes and lifting. Employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds.  

Environmental Demands:  This job operates in a professional office environment, with minimal outdoors. This role routinely uses standard office equipment.  Occasional transport of documents between buildings in seasonal weather conditions.  Some noise while working around operation departments. While performing the duties of this job, the employee may be exposed to moving mechanical parts and vehicles.     

Hours:  This is a full-time hourly position, with a schedule of Monday-Friday, 7:30AM-4:30PM. Occasional projects may require flexibility with this schedule.

Additional Information: Gordon Truck Centers, Inc. is a 24/7 facility and off-hour shifts may be required occasionally or for special events.

Compensation: $26 - $30 per hour, based upon experience.

GTC General Benefits Description

Gordon Truck Centers, Inc. (GTC) provides a healthcare plan that covers medical, dental, vision and prescription benefits for eligible employees as well as a basic group term life insurance policy and employee assistance program (EAP). Eligible employees can enroll in our company Health Savings Account (HSA). Tuition reimbursement and profit sharing are available for employees.

For retirement savings, GTC offers traditional pre-tax 401(k) and post-tax Roth 401(k) options.  For qualifying employees, the company will match dollar for dollar of your contributions up to 3% of your income. Employees receive paid vacation, personal time off (PTO) and six (6) paid holidays. More information can be found at https://www.gordontruckcenters.com/benefits.

This job description is intended to convey information essential to understanding the scope of the job and the general nature and level of work performed by job holders within this job. This job description is not intended to be an exhaustive list of qualifications, skills, efforts, duties, responsibilities, or working conditions associated with the position. We are an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

All offers of employment are made contingent upon successfully passing a pre-employment drug screen and criminal background check.  A motor vehicle records check is also required for positions with driving responsibilities.

E-Verify Program

Gordon Truck Centers, Inc. uses the E-Verify program, which confirms employment authorization of all newly hired employees and most existing employees through an electronic database maintained by the Social Security Administration and Department of Homeland Security. For new hires, the E-Verify process is completed in conjunction with the Form I-9 Employment Eligibility Verification on or before the first day of work. E-Verify is not used as a tool to pre-screen candidates. For up-to-date information on E-Verify, go to www.uscis.gov and click on 'E-Verify' located near the bottom of the page.