Human Resources Recruitment and Onboarding Specialist

Human Resources Recruitment and Onboarding Specialist

Salary

$49,978.00 - $54,098.00 Annually

Location

Main Campus, Coos Bay, OR

Job Type

Administration - Specialist

Job Number

2026-00006

Department

Human Resources

Division

Administrative Services

Opening Date

06/17/2026

Closing Date

7/5/2026 11:59 PM Pacific

FLSA

Exempt

Bargaining Unit

NA

• Description
• Benefits
• Questions

Primary Purpose

Under the direction of the HR Director, the Recruitment and Onboarding Specialist is responsible for coordinating the hiring process by managing the human resources functions of the online applicant tracking system as well as coordinating with department supervisors and search committees in conducting effective and equitable recruitment of qualified talent. This position also coordinates the employee onboarding process, ensuring that the online system is an effective employee orientation tool. Additionally, this individual will serve as part of a team which provides proactive customer service to internal and external stakeholders. Job requires well-developed verbal skills to present and exchange information, which is technical, complex, and sensitive to all staff on campus. Interpersonal contacts extend to all college staff and outside agencies. Work on an independent basis under strict timelines subject to change under supervisor direction.

This position is currently open until 11:59 pm on July 5th, 2026.

Description of Essential Functions

Recruitment and Onboarding (50% of Time)

• Responsible for recruitment of all positions at the College, including facilitating the entirety of the hiring process. Reviews and suggests revisions to recruitment strategies, materials and screening guidelines; in cooperation with management, prepares and revises questions, pre-interview exercises, rating criteria and scoring guidelines; coordinates panel interviews and written tests.; ensuring that process is EEO/AAO compliant.
• Prepare materials related to Human Resources for Board of Education meetings.
• Coordinates and conducts search committee orientations and recruitment tasks assuring strict adherence with state and federal laws and the Colleges commitment to increase workforce diversity.
• Manage the online applicant tracking system, including but not limited to creating and maintaining up-to-date job descriptions, managing user access functions to ensure appropriate permission rights for all employees, performing the role of organization administrator and managing agency preferences and user functions, managing the appearance and content of the Employment Opportunities web pages, creating and maintaining supplemental question bank, creating scoring factors for minimum qualification assessment, creating evaluation steps and matrixes, monitoring application submissions continually and distributing to appropriate recipients, and managing/monitoring/distributing adjunct application submissions as well as temporary application submissions.
• Assist the Financial Aid department with use of the online recruitment system for aid based student employment.
• Coordinate, with the HR Analyst, the employee onboarding system; including but not limited to creating portals and checklists, managing user functions to ensure appropriate permission rights for all employees, preforming the role of organization administrator, monitoring the health of the College's onboarding processes through the online system, and updating forms, portals, and checklists as necessary.
• Onboard all employees by performing the first tasks related to hiring. Prepare necessary employment letters and forms for all employees. Ensure accuracy of data input into computer, including salaries, etc. Input all pertinent information online for new hires, completing new employee set-up using integrated college-wide information system (currently Jenzabar and Neo Ed).
• Proactively sources and engages qualified candidates through a variety of channels, including professional networks, social media, talent communities, industry events, and employee referrals. Builds and maintains a pipeline of high potential talent aligned with current and future workforce needs, leveraging market insights and recruitment data to anticipate hiring trends.
• Represents the college at job fairs, career events, and campus recruitment activities to attract and engage prospective candidates. Effectively communicates the college's culture, values and employment opportunities while building relationships with attendees and key partners. Collects and follows up on candidate leads, maintains accurate records of interactions, and collaborates with hiring managers to convert event engagements into a strong pipeline of qualified candidates. Partner with Marketing colleagues as necessary.

NEOGOV Administration/Training (30% of Time)

• Set new users up with user IDs and access to create a password. Initiate password email resets upon request from new users. Change system permissions as appropriate.
• Create new forms or system fields in order to modify existing forms, as necessary.
• When software updates occur, become familiar with any modifications or enhancements and communicate this information to others and train campus wide users, as necessary.
• Provide technical support to employees who experience issues using the software. Guide users through how to access system functions in person, over the phone, or by email.
• Provide ongoing training for faculty and staff on the use of the online recruitment and platform.
• Determine the appropriateness of certain NEOGOV configurations or functionalities and propose to HR Director whether or not to implement the for the College's use.

General Human Resources Functions (20% of time)

• Serve as resource and technical advisor to college personnel regarding interpretation of college policy, state and federal regulations, and bargaining agreements.
• Maintain all official employee personnel and recruitment records in accordance with applicable laws and bargaining agreements, protecting confidentiality of records at all times.
• Monitor and evaluate existing personnel procedures and policies related to recruitment, make recommendations for changes as appropriate, and assist the HRD in ensuring compliance with state and federal regulations. Maintain up-to-date knowledge of a variety of laws and regulations relating to personnel and employment practices.
• With the HRD, coordinate staff development programs as needed and/or requested, such as trainings for supervisory staff. Suggest agenda items, prepare handout materials, notify staff, present some items, and respond to questions from staff.
• Works as a collaborative member of the Human Resources Department and is available to assist with personnel issues and to make sure all proper paperwork is completed. Provide back up to the HR Analyst as directed.
• Maintains strong customer service relationships with students, college employees, community members, and other district-wide constituencies. Ensures employees provide excellent customer service by treating customers with courtesy and respect, showing concern for their needs, and investigating and resolving requests and concerns. Ensures a welcoming, supportive, and respectful work environment.
• Maintain confidentiality of department.

Performs Other Duties and Special Projects as Required/Assigned

Required Knowledge, Skills, and Abilities

REQUIRED QUALIFICATIONS

Associate degree in Business Administration or related field. Education required may be substituted by three (3) or more years of experience working in the human resources field directly with employee recruitment and onboarding.

Three (3) years of experience in general Human Resources functions or related business functions.

Successful applicants for this position must possess the following knowledge, skills and abilities, or be able to explain and demonstrate that they can perform the essential functions of the job, with or without reasonable accommodation:

• Ability to communicate effectively, both orally and in writing, using the English language with or without the use of an interpreter. Ability to effectively communicate orally with groups and/or individual, and deal with peers, the public and the community in a positive, empathetic and professional manner.
• Ability to read and interpret federal and state laws, college policies, collective bargaining agreements, human resources professional practices, and professional literature.
• Ability to work effectively and sensitively with individuals of diverse cultural backgrounds, perspectives, and abilities. Ability to consistently convey a pleasant and helpful attitude by using excellent interpersonal and communication skills to control sometimes stressful and emotional situations. Requires sufficient communication and human relations skills to resolve complaints/issues, defuse anger, and gain cooperation.
• Knowledge of the theory, practices, and procedures of Human Resources, including recruitment administration, human resources policies and procedures, wage and hour laws, federal and state employment laws and regulations.
• Knowledge of standard office procedures and equipment including computer proficiency and software applications including MS Word, Excel and those related to financial activities with a level of computer literacy sufficient to use software such as word processing, spreadsheets and data bases to produce correspondence, documents, and reports as required by the position.
• Ability and willingness to manage a flexible work schedule with self-discipline, including travel, various hours and possible weekends/evenings, as well as work days at other college locations.
• Ability to receive and process information in a professional, sensitive, confidential, and timely manner.
• Model and ensure diversity and cultural competency (respect, inclusiveness, reflecting, valuing, and welcoming cultural differences) in all position responsibilities regardless of race, ethnicity, religion, gender, social class, sexual orientation, ability, nationality, age, language, origin, or employment status.
• Exhibit a high level of computer literacy sufficient to use software such as word processing, spreadsheets, and databases to produce correspondence, documents, and reports; including but not limited to Word, Excel, Access, NEOGOV for recruiting and applicant tracking, and Jenzabar, an integrated college wide information system.

PREFERRED QUALIFICATIONS:

• Bachelor's degree in human resources or business related field.
• Human Resources Certification through SHRM, HRCI or other related organization.
• Specific knowledge of computer applications utilized within the department, currently NEOGOV and Jenzabar.
• Public Employer work experience, preferably higher education.
• Work experience in a union setting.
• Presentation and/or end user training experience.

SPECIAL REQUIREMENTS OR LICENSES

N/A

Additional Job Information

JOB TITLE: HR Recruitment and Onboarding Specialist

LOCATION: Coos, Curry, and Western Douglas Counties

FTE: 1.0 FTE

ORGANIZATION: Southwestern Oregon Community College

PAY LEVEL: 25 (Steps 1-5 for initial placement)

EXEMPTION STATUS: Exempt

PHYSICAL REQUIREMENTS: Attached

REPORTS TO: Director of Human Resources

CLASSIFICATION: MASSC

REVISION DATE: May 2026

SUPPLEMENTAL INFORMATION

Southwestern Oregon Community College only accepts applications through this online application system. We want you to be successful in applying with us. We highly encourage you to complete and submit your application in advance of the deadline.

For assistance with this, please email hr@socc.edu. For technical assistance with your application, please call (855) 524-5627.

Please note: We recognize that our application process can be lengthy, so before you begin, please read all of the stated requirements to determine if you meet them. Applicants must meet all of the stated minimum/special qualifications and additional requirements to be considered for this position. Based on your responses to the qualifying questions, the system may automatically screen you out from further consideration.

Required documents must be provided at the time of application. Please remove any personal information such as photographs, date of birth, gender, social security number, and other protected information from your documents. Documents containing protected information will be considered incomplete. Incomplete applications will not be considered.

Positions are subject to budget consideration and approval. For the candidate who is hired into this position, salary placement will be based on guidelines in administrative policies and procedures or collective bargaining agreements (as applicable). For this reason, please be sure to include everything in your application that you want the college to consider towards placement.

The college does not sponsor employees in the visa application process if they intend to use this as their means to work in the United States. This means that all required work visas must be in place and supported by appropriate evidence to be employed by Southwestern.

Final candidates will be subject to a criminal background check as part of the employment process.

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REASONABLE ACCOMMODATION STATEMENT

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this job.

This job description is a general description of essential job functions. It is not intended as an employment contract nor is it intended to describe all responsibilities, skills, effort, or work conditions associated with the job someone in this position would perform. All employees of Southwestern Oregon Community College are expected to perform tasks as assigned by Southwestern Oregon Community College supervisory/management personnel regardless of job title or routine job duties.

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VETERANS PREFERENCE STATEMENT

Applicants are eligible to use Veterans Preference when applying with Southwestern Oregon Community College in accordance with ORS 408.225, 408.230 and 408.235; and OAR 105-040-0010 and 105-040-0015. Preference will only be given if the applicant meets the minimum qualifications and any special qualifications for the position and electronically attach the required documentation at the time of application.

DOCUMENTS REQUIRED:

• MEMBER COPY 4 of the Certificate of Release or Discharge from Active Duty (DD Form 214 or 215) - OR - Letter from the US Dept. of Veterans Affairs indicating a non-service connected pension.
• Disabled Veterans must also submit a copy of their Veterans disability preference letter from the Department of Veterans Affairs.
• You can request copies of your military service record through the National Archives website at: http://www.archives.gov/veterans/military-service-records/

For information regarding Veterans Preference qualifications, visit the following website: http://www.oregonjobs.org/DAS/STJOBS/vetpoints.shtmlq

NON-DISCRIMINATION

It is the policy of Southwestern Oregon Community College Board of Education that there will be no discrimination or harassment on the grounds of race, color, gender, marital status, sexual orientation, religion, national origin, age, political affiliation, parental status, veteran status or disability in any educational programs, activities or employment. Persons having questions about equal opportunity and nondiscrimination should contact Vice President of Administrative Services in Tioga 511. Phone 541-888-7206 or TDD 541-888-7368. All other issues, concerns, and complaints should also be directed to the Vice President of Administrative Services for referral to the appropriate Manager.

Annual Campus Crime/Annual Fire Safety (Clery Act) Report

The "Jeanne Clery Disclosure for Campus Security Policy and Campus Crime Statistics Act" (formerly the Campus Security Act) is a federal law that requires institutions of higher education to disclose campus security information, including crime statistics for the campus and surrounding area. As a current or prospective Southwestern student or employee, you have a right to obtain a copy of this information. You may review this information here: Annual Campus Crime/Annual Fire Safety (Clery Act) Report. You may also obtain a hard copy of this information upon request by contacting Administrative Services at 541-888-7206.

HEALTH INSURANCE:

• Medical & RX - Moda - choice of four plans
• Vision
• Moda
• VSP

Dental

• Moda - choice of two plans
• Willamette

OTHER BENEFITS:

• Employee Assistance Program (EAP)
• Standard Life Insurance
• Accidental Life and Dismemberment
• Long Term Disability
• Retirement Plan (Oregon PERS/OPSERP)
• Tuition and Fee Waiver
• Bookstore Discount
• Opportunity to potentially receive loan forgiveness under the Public Service Loan Forgiveness Program (PSLF)

PAID LEAVES

• Sick Leave
• Bereavement Leave
• Civic Leave
• Personal Leave
• Administrative Leave

HOLIDAYS:

Up to 12 holidays per year, plus one floating holiday

VACATION:

Up to 160 hours per year, maximum accrual up to 320 hours

PAID TIME OFF (PTO):

11 Fridays off in Summer, 5 days off at Christmas

01

Choose your highest level of education or training:

• No High School Diploma or GED
• High School Diploma/G.E.D.
• Some College
• Career Technical Training
• Apprenticeship
• Associates degree
• Bachelors Degree in Progress
• Bachelors degree
• Masters Degree in Progress
• Masters degree or Higher
• Ph.D. in Progress
• Ph. D.
• Juris Doctor
• Medical Doctor
• Other Doctorate Level Degree

02

List your area(s) of Discipline:

03

How many years of experience in general Human Resources functions or related business functions do you have?

• 5 plus years
• 4 - 5 years
• 3 - 4 years
• 2 - 3 years
• 1 - 2 years
• Up to 1 year
• No experience

04

Do you have any Human Resources Certification through SHRM, HRCI, or other related organization?

• SHRM Certification
• HRCI Certification
• Other related certification
• None

05

Do you have experience working in a union setting?

• Yes
• No

06

Do you have experience working in a higher education setting?

• Yes
• No

07

Do you have any experience working with a Public Employer?

• Yes
• No

08

How many years of experience do you have working in higher education or public entity?

• 5 plus years
• 4 - 5 years
• 3 - 4 years
• 2 - 3 years
• 1 - 2 years
• Up to 1 year
• No experience

09

How would you rate your computer skills with word processing, presentation technology, internet, database systems, and email?

• Excellent
• Good
• Average
• Minimal
• No experience

10

Do you have experience working with NEOED/NEOGOV or a similar online applicant tracking system (ATS)?

• I have used NEOED/NEOGOV before.
• I have used other ATS software before.
• I have never used ATS software.

11

Do you have experience working with Jenzabar?

• Yes
• No

12

Do you have any presentation and/or end user training experience?

• Yes
• No

Required Question

Employer Southwestern Oregon Community College

Address 1988 Newmark Ave

Coos Bay, Oregon, 97420

Phone 541-888-7402

541-888-7259

Website https://www.socc.edu