Job Description
Position Title: Benefits Coordinator
Human Resources
Essential Duties and Responsibilities
This section is intended to describe the general nature and level of work being performed by the incumbent. This is not an exhaustive list of all duties and responsibilities that may be assigned. Bloomfield Public Schools reserves the right to amend and change responsibilities to meet educational and organizational goals.
Maintain working knowledge of financial processes and systems related to benefits insurance billing and payroll deductions in order to provide backup support when needed.
Support the development and implementation of benefits-related procedures and internal controls in collaboration with district leadership.
Interprets updates and implements aspects of the Employee Handbook and other District Policies.
Monitor benefits compliance with federal, state, and local regulations (e.g. ACA, COBRA, FMLA, TRB) and update internal practices accordingly.
Ensure that Exit packages for terminating employees are complete, accurate, and timely benefits, COBRA eligibility, etc.
Ensure that all record keeping is maintained, such as personnel files, medical and dental files for all participating employees, including dependent and spouse information.
Manage the preparation and distribution of annual open enrollment for all benefits.
Act as a backup for selected financial tasks related to benefits administration in the absence of Finance staff while not assuming their primary responsibilities.
Reviews, tracks, and documents compliance with mandatory and non-mandatory training, continuing education, and work assessments. This may include safety training, anti-harassment training, professional licensure, and aptitude exams and certifications.
Collaborate with the Executive Director of Talent Management & Community Partnerships to contribute to the design and improvement of employee benefits communications, including benefit summaries, FAQs, and onboarding materials.
Understands and provides direction regarding the compliance of legal requirements, including Connecticut certifications, FMLA, FMLA CT Paid Leave, and collective bargaining.
Works with IT to build systems, i.e. benefits platform and other specified online applications, posting sites.
Support district-wide employee wellness initiatives and participate in strategic planning to enhance the overall employee experience.
Respond to complex benefits-related inquiries with a high level of customer service and accuracy, ensuring timely communication with staff and retirees.
Maintain confidentiality of all employee records and benefits information in accordance with district policy and legal requirements.
Assist in preparing documentation and reports required for external audits, insurance renewals, and internal decision-making.
Promotes an inclusive, equitable, and service-oriented approach to human capital functions.
Assists and participates with recruitment processes and procedures.
Coordinates and/or participates in District HR initiatives, i.e. New Hire Orientation, Benefits Fair, Career Fairs, etc.
Other Duties as Assigned
Please visit www.bloomfieldschools.org for the full job description.