Job Description - Human Resources Generalist JC #3061 (Clerk of the Circuit Court) (00139189)
Job Description
Human Resources Generalist JC #3061 (Clerk of the Circuit Court)
Requisition ID
: 00139189
Job Posting
: Jul 21, 2026, 9:36:09 PM
Closing Date
: Aug 5, 2026, 10:29:00 AM Full-time
A.M.
P.M.
Collective Bargaining Unit: NONE Posting Salary: $66,521- $83,012
Organization
: Cook County Elected Officials
This position requires a physical presence at the work location.
Please refer to Important Information at the end of the page.
The Clerk of the Circuit Court of Cook County
HUMAN RESOURCES GENERALIST
Job Summary
Under general supervision in the Human Resources Bureau, the Human Resources Generalist is responsible for providing front line service to all Clerk's Office employees. The Human Resources Generalist is responsible for maintenance of all employment data, including entry to the payroll, timekeeping, and HRIS systems. The Human Resources Generalist assists employees and other departments with all aspects of Human Resources including, but not limited to, onboarding, orientation and training, employee leaves, return to work, labor relations, union matters, employee status change notification and tracking, filing, and other related Human Resources functions. The Human Resources Generalist assists with all areas of Human Resources to ensure strict adherence to all rules, policies and procedures, the collective bargaining agreement, the Employment Plan, Supplemental Policies, Employee Handbook, guidelines and other protocols. The Human Resources Generalist consults with Chief Human Resources Officers, Directors, and other Human Resources staff on a regular basis to review policies and identify where changes are needed to ensure criteria for fair and objective hiring are met.
Essential Job Duties
Key responsibilities and duties include, but are not limited to, the following:
Supports day-to-day operations across all HR functional areas by completing assignments related to hiring, onboarding, labor relations, training, and employee administration.
Assists with new hire onboarding, including document collection, employment eligibility verification (I-9), and systems entry.
Enters employee data into HRIS and Applicant Tracking Systems (ATS) and maintains personnel records in accordance with privacy and retention standards.
Processes and reviews Employee Action Forms (EAFs), status changes, terminations, and other employment documents for accuracy and compliance.
Assists with tracking probationary evaluations, NEAs, and time and attendance issues in coordination with Labor Relations and Personnel Services.
Provides administrative and logistical support to Training & Development for orientations, mandatory trainings, and ongoing workshops (virtual and in-person).
Helps facilitate the flow of hiring processes by assembling candidate files, scheduling interviews, and collecting related documentation.
Responds to internal HR inquiries from employees and managers related to policy, leave, benefits, and general employment practices.
Participates in internal audits, compliance initiatives, and document reviews related to hiring, discipline, and employee recordkeeping.
Supports the administration of employee leave programs including FMLA, ADA, and return-to-work procedures.
Assists with preparing internal HR reports on employee movement, training participation, turnover, and other related metrics.
Travels to other Clerk's Office locations as needed to provide on-site support or participate in HR-led initiatives.
Maintains working knowledge of the Employment Plan, Employee Handbook, collective bargaining agreements, and County Personnel Rules to ensure alignment and compliance in HR activities.
Performs other related duties or special projects as assigned by HR leadership.
The duties listed are not set forth for purposes of limiting the assignment of work. They are not to be construed as a complete list of the many duties normally to be performed under a job title or those to be performed temporarily outside an employee's normal line of work.
Minimum Qualifications
Preferred Qualifications
Knowledge, Skills, Abilities and Other Characteristics
Strong working knowledge of core HR functions including onboarding, employee record management, position control, status changes, leave coordination, and time and attendance compliance.
Knowledge of labor relations principles, including union contract interpretation, grievance support, and disciplinary documentation protocols.
Familiarity with employment policies such as the Employment Plan, Supplemental Policies, Personnel Rules, and relevant sections of collective bargaining agreements.
Knowledge of federal, state, and local employment laws including FMLA, ADA, FLSA, EEO, and how they apply within a unionized, public-sector environment.
Skill in accurately entering, updating, and maintaining employment data in HRIS, ATS, and related systems with minimal error.
Skill in conducting initial intake and support for employee relations matters, and routing issues appropriately for resolution.
Ability to interpret and apply multiple layers of policy, contracts, and procedures to ensure consistent and compliant HR service delivery.
Ability to plan, prioritize, and manage time effectively in a fast-paced environment with shifting demands.
Strong attention to detail in reviewing forms, documents, and employee records for accuracy, completeness, and adherence to policy.
Ability to respond to inquiries with clarity and professionalism, including those involving sensitive, complex, or confidential issues.
Proficient in Microsoft Office Suite (Word, Excel, Outlook) and ability to learn additional platforms such as SharePoint, Power Automate, and internal case-tracking tools.
Ability to support training sessions, meetings, and department-wide initiatives by coordinating logistics, managing attendance records, and preparing materials.
Ability to travel to other Clerk's Office locations to provide in-person support, assist with audits, onboarding, or staff training.
Demonstrated ability to work independently with sound judgment while contributing to collaborative, team-based workstreams across multiple HR divisions.
Strong interpersonal and communication skills with a commitment to providing respectful, equitable, and responsive service to employees at all levels.
Physical Requirements
Benefits Package
For further information on our excellent benefits package, please click on the following link: http://www.cookcountyrisk.com/
Important Information:
You must include all work experience in your application for it to be considered. Work experience included in your resume and not in your application will not be considered.
Proof of education, accreditation, certification, licenses, or other documents required under Minimum or Preferred Qualifications must be uploaded to your employment application or presented within five days of the interview request.
Degrees awarded outside of the United States with the exception of those awarded in one of the United States territories and Canada, must be credentialed by a foreign credential evaluation agency qualified by the Illinois State Board of Education (currently approved agencies can be found here). All documents will be reviewed for authenticity. Failure to provide required documents by time the posting closes will result in disqualification from the position.
Must be legally authorized to work in the United States without sponsorship.
This position requires successful completion of post-offer tests, which may include a criminal background check, drug screen, and/or medical examination.
Falsification of any information in the application process or failure to comply with any of the requirements in the job notification will result in disqualification for the position, dismissal after hire, and/or placement on the Clerk's Office's Ineligible for Hire/Rehire List.
The Clerk of the Circuit Court does not hire for Non-Exempt positions based on Political Reasons or Factors.
For more information on how to apply, please visit https://www.cookcountyclerkofcourt.org/employment and follow the link to fill out an application. Only applications and resumes submitted on Taleo will be accepted.
All communications regarding application status and next steps will be sent from careers@cookcountycourt.com. Applicants are strongly encouraged to add this email address to their safe sender list to ensure timely receipt of messages, as emails may otherwise be filtered to spam or junk folders.
The Clerk of the Circuit Court of Cook County is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, national origin, ethnicity, age, sexual orientation, gender identity, disability or veteran status. Auxiliary aids and services are available upon request to individuals with disabilities.
Veterans Preference
When applying for employment with the Clerk of the Circuit Court of Cook County, preference is given in the application process to honorably discharged Veterans who have served in the Armed Forces of the United States for more than 180 consecutive days, or during War Time.
To take advantage of this preference a Veteran must:
The Cook County Department of Veterans Affairs can assist you with obtaining a certified DD214 and having it recorded for you at no charge. Please contact veterans.affairs@cookcountyil.gov