Administrative Skills, Candidate Screening, Channel Strategies, Communication Skills, Customer Support/Service, Data Entry, Dental Insurance, Documentation, Employee Benefits, Employee Relations, Establish Priorities, Flexible Spending Accounts, Health Insurance, Healthcare, Human Resources, Instant Messaging, Interpersonal Skills, Leadership, Logistics, Microsoft Excel, Microsoft Product Family, Microsoft Word, Multitasking, Office Equipment, Organizational Skills, Performance Analysis, Performance Reviews, Process Management, Reporting Skills, Retirement Plan, Staff Policies, Strategic Planning, Transaction Processing/Management, Vision Plan
Department
HUMAN RESOURCES ADMINISTRATION (IN-HR-IUINA)
Department Information
Indiana University (IU) Indianapolis Campus Human Resources (HR) is composed of more than 30 human resources professionals. Working alongside campus leadership and IU Human Resources, we serve academic and administrative units across the IU Indianapolis campus. As part of the larger IU HR community, we strive to be recognized and leveraged as a trusted resource, strategic partner, leader, and innovator, that supports the universitys mission, vision, and strategic plan while recognizing IU is a great place for all to work, learn, and grow.
Job Summary
Department-Specific Responsibilities
- Performs customer service functions by answering employee requests and questions received via email, phone call, instant messaging, or in-person
- Refers employment verification requests to payroll
- Processes unit eDocs according to university standards for students, staff, and hourly positions
- Initiates job postings, screen applicants, disposition applicants, and initiates offers in online applicant systems
- Verifies I-9 documentation
- Submits requests for employee background checks and applicable motor vehicle checks
- Supports interview scheduling and other meetings as needed
- May assist with preparing interview materials and coordinating candidate logistics
- Performs other departmental functions as needed to ensure coverage
General Responsibilities
- Coordinates, processes, verifies, and maintains academic and/or staff HR related documentation, which may include recruitment, training, benefits, employee relations, performance evaluations, classifications, I-9s and employee leaves of absence
- Assists academic and/or staff HR team by researching information and answering academic and/or staff HR or policy related questions
- Creates, compiles, prepares reports and documents for academic and/or staff HR related activities
- May work closely with other academic and/or staff HR functional areas
- Performs data entry for processing transactions and maintaining and keeping employee information current
- Provides administrative support to other academic and/or staff HR staff
- Maintains high standards of confidentiality of all employee records and documents
Qualifications
EDUCATION
Required
- High school diploma or equivalent (such as HSED or GED)
WORK EXPERIENCE
Required
- 2 years of administrative support preferably providing HR support using Microsoft 365
SKILLS
Required
- Demonstrates customer service skills
- Effective interpersonal skills
- Ability to simultaneously handle multiple priorities
- Friendly and service-oriented
- Highly thorough and dependable
- Strong organization and prioritization skills
- Proficiency in Microsoft Excel and Word
Working Conditions / Demands
This role requires the ability to effectively communicate and to operate a computer and other standard office productivity equipment. The position involves sedentary work as well as periods of time moving around an office environment and the campus. The person in this role must be able to perform the essential functions with or without an accommodation.
Work Location
IU Indianapolis Campus
Advertised Salary
$40,000.00 - 44,000.00 per year
Benefits Overview
For full-time staff employees, Indiana University offers a wide array of benefits including:
- Comprehensive medical and dental insurance
- Health savings account with generous IU contributions
- Healthcare and dependent care flexible spending accounts
- Basic group life insurance paid by IU
- Voluntary supplemental life, long-term disability, critical illness, and supplemental accidental death & dismemberment insurance
- Base retirement plan with generous IU contributions, subject to vesting
- Voluntary supplemental retirement plan options
- Tuition subsidy for employees and family members taking IU courses
- 10 paid holidays plus a paid winter break each year
- Generous paid time off plans
- Paid leave for new parents and IU-sponsored volunteer events
- Employee assistance program (EAP)
Learn more about our benefits by reviewing the IU Benefit Programs Brochure.
Job Classification
Career Level: Intermediate
FLSA: Nonexempt
Job Function: Human Resources
Job Family: HR Generalist/HRBP
Click here to learn more about Indiana Universitys Job Framework.
Posting Disclaimer
This posting is scheduled to close at 11:59 pm EST on the advertised Close Date. This posting may be closed at any time at the discretion of the University, but will remain open for a minimum of 5 business days. To guarantee full consideration, please submit your application within 5 business days of the Posted Date.
If you wish to include a cover letter, you may include it with your resume when uploading attachments.
Equal Employment Opportunity
Indiana University is an equal opportunity employer and provider of ADA services and prohibits discrimination in hiring. See Indiana University Notice of Non-Discrimination here which includes contact information.
Campus Safety and Security
The Annual Security and Fire Safety Report, containing policy statements, crime and fire statistics for all Indiana University campuses, is available online. You may also request a physical copy by emailing IU Public Safety at iups@iu.edu or by visiting IUPD.
Contact Us
Request Support
Telephone: 812-856-1234