Human Resources Coordinator II-Absence Management

Position Details

Position Information

Working Title of Vacant Position Human Resources Coordinator II-Absence Management Job Type Full Time Posting Type Public Number of Vacancies 1 Department HUMAN RESOURCES Division HUMAN RESOURCES Requisition Number 2026287 Number of hours worked per week 40 Work Schedule

Monday - Friday 8:00am - 5:00pm. Employees may be expected to work hours in excess of their normally scheduled hours in response to short-term department needs and/or City-wide emergencies.

Work Site Location Chesapeake, VA Position Driving Requirement N - Never Pay Grade GE08 Pay Basis Semi-Monthly Advertised Salary

Starts at $48,170; Depending on qualifications and experience.

Job Description

The Human Resources Coordinator II (Absence Management) serves as the City's primary resource for administering employee leave and accommodation programs. This position ensures compliance with federal, state, and local regulations while providing exceptional customer service, guidance, and support to employees, supervisors, and departments throughout the organization.

Why Work for the City of Chesapeake?

As a Human Resources Coordinator II (Absence Management), you will play a vital role in supporting the City's workforce and helping employees navigate complex leave, accommodation, and return to work processes. This position offers the opportunity to make a meaningful impact while developing specialized expertise in absence management and employment compliance within a collaborative public sector environment.

The Human Resources Coordinator II (Absence Management) administers and coordinates the City's Absence Management programs, including:

• Family and Medical Leave Act (FMLA)
• Short Term Disability (STD)
• Leaves of Absence (LOA)
• Temporary Restricted Duty Assignments
• Return to Work Programs
• Reasonable Accommodation Requests and the Interactive Process

Essential Duties and Responsibilities

• Serve as the primary point of contact for employees, supervisors, and departments regarding absence management policies, procedures, and leave eligibility requirements.
• Review, process, and maintain leave related documentation while ensuring compliance with federal, state, and local regulations, as well as City policies and procedures.
• Track employee leave usage, monitor deadlines, and maintain accurate records within applicable HR information systems.
• Communicate with employees, medical providers, supervisors, and third party administrators to obtain required information and facilitate timely case resolution.
• Analyze complex leave and accommodation matters and provide recommendations consistent with policy, regulations, and operational needs.
• Prepare correspondence, reports, notices, and other documentation related to leave administration and employee accommodations.
• Provide guidance, training, and consultation to departments regarding absence management programs and best practices.
• Maintain strict confidentiality when handling medical information and other sensitive employee records.
• Assist with audits, process improvements, and special Human Resources projects as assigned.

Qualifications

• Knowledge of FMLA, ADA, leave administration practices, reasonable accommodations, and applicable employment laws preferred.
• Experience administering employee leave programs, disability benefits, accommodations, workers' compensation, or related human resources functions preferred.
• Experience maintaining confidential records and interpreting policies, procedures, and employment regulations.
• Strong organizational, analytical, problem solving, and case management skills.
• Excellent written, verbal, and interpersonal communication skills.
• Proficiency with Microsoft Office Suite and Human Resources Information Systems (HRIS).
• Knowledge of absence management principles, employment regulations, and HR best practices.
• Ability to manage multiple priorities, meet critical deadlines, and exercise sound judgment.
• Ability to interpret and apply policies consistently and accurately.
• Strong customer service skills and the ability to build effective working relationships with employees, supervisors, medical providers, and external partners.
• Ability to maintain confidentiality and handle sensitive information with discretion.

The City of Chesapeake offers an exceptional range of benefits. Please browse our Benefits Brochure, for a full list of benefits and employee perks.

Required Qualifications

VOCATIONAL/EDUCATIONAL REQUIREMENT: Requires any combination of education and experience equivalent to an associate's degree in human resources management or a closely related field.

EXPERIENCE REQUIREMENT: In addition to satisfying the vocational/educational standard, this class requires a minimum of one year of related experience.

SPECIAL REQUIREMENT: Employees may be expected to work hours in excess of their normally scheduled hours in response to short-term department needs and/or City-wide emergencies. Emergency operations support work and work locations may be outside of normal job duties.

Preferred Qualifications

Posting Detail Information

Job Open Date 06/12/2026 Job Close Date 06/21/2026 Open Continuous Special Instructions to Applicants

ADA Checklist

Overall Physical Strength Demands

Overall Physical Strength Demands S=Sedentary - Exerting up to 10 lbs. occasionally or small weights frequently; sitting most of the time.

Physical Demands

C = Continuously- 2/3 or more of the time. F = Frequently- From 1/3 to 2/3 of the time. O = Occasionally- Up to 1/3 of the time. R = Rarely- Less than 1 hour per week. N = Never- Never occurs.

Standing Rarely- Less than 1 hour per week. Sitting Continuously- 2/3 or more of the time. Walking Rarely- Less than 1 hour per week. Lifting Rarely- Less than 1 hour per week. Lifting Amount Exerting up to 10 lbs Carrying Rarely- Less than 1 hour per week. Carrying Weight Exerting up to 10 lbs Pushing/Pulling N = Never Pushing/Pulling Weight Exerting up to 10 lbs Reaching N = Never Handling N = Never Fine Dexterity Continuously- 2/3 or more of the time. Kneeling N = Never Crouching Never- Never occurs. Crawling Never- Never occurs. Bending Never- Never occurs. Twisting N = Never Climbing Never- Never occurs. Balancing Never- Never occurs. Vision Continuously- 2/3 or more of the time. Hearing Continuously- 2/3 or more of the time. Talking Continuously- 2/3 or more of the time. Foot Controls N = Never Machines, Tools, Equipment and Work Aids Used

Computer, Fax, Copier

Protective Equipment Required

None

Health and Safety

D = Daily W = Several Times Per Week M = Several Times Per Month S = Seasonally N = Never

Mechanical Hazards N = Never Chemical Hazards N = Never Electrical Hazards N = Never Fire Hazards N = Never Explosives N = Never Communicable Diseases N = Never Physical Danger or Abuse N = Never Other N = Never If Other, Description

Environmental Factors

D = Daily W = Several Times Per Week M = Several Times Per Month S = Seasonally N = Never

Dirt and Dust N = Never Extreme Temperatures N = Never Noise and Vibration N = Never Fumes and Odors N = Never Wetness/Humidity N = Never Darkness or Poor Lighting N = Never Primary Work Location Office Environment

Non-Physical Demands

C = Continuously- 2/3 or more of the time. F = Frequently- From 1/3 to 2/3 of the time. O = Occasionally- Up to 1/3 of the time. R = Rarely- Less than 1 hour per week. N = Never- Never occurs.

Time Pressures Occasionally- Up to 1/3 of the time. Emergency Situations N = Never Frequent Change of Tasks N = Never Irregular Work Schedule/Overtime N = Never Performing Multiple Tasks Simultaneously Rarely- Less than 1 hour per week. Working Closely with Others as Part of a Team Occasionally- Up to 1/3 of the time. Tedious or Exacting Work Rarely- Less than 1 hour per week. Noisy/Distracting Environment N = Never Other N = Never If Other, Description Can anyone assist the employee in performing the primary tasks assigned to this position? If yes, identify the eligible task(s)

Due to staffing limitations, assistance can be provided for the essential functions on a temporary basis only.

Professional References

Professional References

Please provide contact information for professional references.

Minimum Requests 0 Maximum Requests 4

Supplemental Questions

Required fields are indicated with an asterisk (*).

Applicant Documents

Required Documents

• Resume

Optional Documents

• Cover Letter