Human Resources Assistant

Position Details

Position Information

Working Title of Vacant Position Human Resources Assistant Job Type Full Time Posting Type Public Number of Vacancies 1 Department HUMAN RESOURCES Division HUMAN RESOURCES Requisition Number 2026275 Number of hours worked per week 40 Work Schedule

Monday - Friday (8:00am-5:00pm). Employees may be expected to work hours in excess of their normally scheduled hours in response to short-term department needs and/or City-wide emergencies.

Work Site Location Chesapeake, VA Position Driving Requirement O - Occasional Pay Grade GE05 Pay Basis Semi-Monthly Advertised Salary

Starts at $41,544; depending on qualifications and experience.

Job Description

The City of Chesapeake is seeking a highly organized, customer focused, and detail oriented Human Resources Assistant to join our Human Resources team. This position plays a critical role in supporting daily HR operations, providing exceptional customer service, and ensuring the efficient administration of personnel processes.

As a Human Resources Assistant, you will work in a collaborative environment dedicated to serving employees, applicants, and departments across the City while supporting recruitment, onboarding, records management, training coordination, and general administrative functions.

What You'll Do

• Provide administrative support to Human Resources staff and department leadership.
• Operate a multi line phone system and assist employees, applicants, and the public with inquiries.
• Assist with onboarding activities, including background screening paperwork, fingerprint processing, and employee badge preparation.
• Respond to routine questions regarding employment, benefits, policies, and hiring processes.
• Process invoices and prepare purchase requisitions.
• Maintain confidential personnel files and HR records with a high degree of accuracy.
• Coordinate logistics for employee training programs, meetings, benefits enrollment events, and employee recognition activities.
• Track training attendance and prepare certificates and related documentation.
• Maintain office supplies and coordinate department purchasing needs.
• Process employment verification requests.
• Assist with records requests, subpoenas, and Freedom of Information Act (FOIA) responses.
• Perform other administrative and human resources related duties as assigned.

What We're Looking For

• Strong customer service, communication, and interpersonal skills.
• Ability to maintain confidentiality and handle sensitive information with discretion.
• Excellent organizational skills and attention to detail.
• Ability to prioritize multiple tasks and meet deadlines in a fast paced environment.
• Proficiency with Microsoft Office Suite, including Word, Excel, and Outlook.
• Ability to learn and utilize HR systems such as PeopleSoft, Laserfiche, MUNIS, and applicant tracking systems.
• Experience providing administrative, clerical, or office support, preferably in a Human Resources environment.

Why Join the City of Chesapeake?

The City of Chesapeake offers a rewarding career dedicated to public service and making a difference in the community. Employees enjoy:

• Competitive salary
• Virginia Retirement System (VRS) benefits
• Comprehensive medical, dental, and vision coverage
• Paid holidays and time off
• Professional development and training opportunities
• Employee wellness programs
• Opportunities for career growth and advancement

If you are a motivated professional who enjoys helping others, providing exceptional customer service, and supporting important Human Resources functions, we encourage you to apply for the Human Resources Assistant position today.

The City of Chesapeake offers an exceptional range of benefits. Please browse our Benefits Brochure, for a full list of benefits and employee perks.

Required Qualifications

VOCATIONAL/EDUCATIONAL REQUIREMENT:

Requires any combination of education and experience equivalent to an associate's degree in word processing, secretarial skills, or a closely related field.

EXPERIENCE REQUIREMENT:

In addition to satisfying the vocational/education standards, this class requires a minimum of two years of full-time equivalent experience in administrative support.

SPECIAL CERTIFICATIONS AND LICENSES:

Requires valid driver's license and driving record in compliance with City Driving Standards.

SPECIAL REQUIREMENTS:

Employees may be expected to work hours in excess of their normally scheduled hours in response to short-term department needs and/or City-wide emergencies.

Preferred Qualifications

Posting Detail Information

Job Open Date 06/05/2026 Job Close Date 06/12/2026 Open Continuous Special Instructions to Applicants

This is an on-site position not eligible for remote work.

ADA Checklist

Overall Physical Strength Demands

Overall Physical Strength Demands S=Sedentary - Exerting up to 10 lbs. occasionally or small weights frequently; sitting most of the time.

Physical Demands

C = Continuously- 2/3 or more of the time. F = Frequently- From 1/3 to 2/3 of the time. O = Occasionally- Up to 1/3 of the time. R = Rarely- Less than 1 hour per week. N = Never- Never occurs.

Standing Occasionally- Up to 1/3 of the time. Sitting Continuously- 2/3 or more of the time. Walking Frequently- From 1/3 to 2/3 of the time. Lifting Occasionally- Up to 1/3 of the time. Lifting Amount Exerting up to 20 lbs Carrying Occasionally- Up to 1/3 of the time. Carrying Weight Exerting up to 20 lbs Pushing/Pulling Occasionally- Up to 1/3 of the time. Pushing/Pulling Weight Exerting up to 20 lbs Reaching Frequently- From 1/3 to 2/3 of the time. Handling Frequently- From 1/3 to 2/3 of the time. Fine Dexterity Frequently- From 1/3 to 2/3 of the time. Kneeling Rarely- Less than 1 hour per week. Crouching Rarely- Less than 1 hour per week. Crawling Never- Never occurs. Bending Occasionally- Up to 1/3 of the time. Twisting Occasionally- Up to 1/3 of the time. Climbing Rarely- Less than 1 hour per week. Balancing Never- Never occurs. Vision Continuously- 2/3 or more of the time. Hearing Continuously- 2/3 or more of the time. Talking Continuously- 2/3 or more of the time. Foot Controls Continuously- 2/3 or more of the time. Machines, Tools, Equipment and Work Aids Used

Computer, Xerox Workcentre, Laserfiche Scanner, Telephone, Audio/Video Equipment.

Protective Equipment Required

No

Health and Safety

D = Daily W = Several Times Per Week M = Several Times Per Month S = Seasonally N = Never

Mechanical Hazards N = Never Chemical Hazards N = Never Electrical Hazards N = Never Fire Hazards N = Never Explosives N = Never Communicable Diseases N = Never Physical Danger or Abuse N = Never Other If Other, Description

Environmental Factors

D = Daily W = Several Times Per Week M = Several Times Per Month S = Seasonally N = Never

Dirt and Dust D = Daily Extreme Temperatures S = Seasonally Noise and Vibration S = Seasonally Fumes and Odors S = Seasonally Wetness/Humidity S = Seasonally Darkness or Poor Lighting N = Never Primary Work Location Office Environment

Non-Physical Demands

C = Continuously- 2/3 or more of the time. F = Frequently- From 1/3 to 2/3 of the time. O = Occasionally- Up to 1/3 of the time. R = Rarely- Less than 1 hour per week. N = Never- Never occurs.

Time Pressures Occasionally- Up to 1/3 of the time. Emergency Situations Occasionally- Up to 1/3 of the time. Frequent Change of Tasks Occasionally- Up to 1/3 of the time. Irregular Work Schedule/Overtime Rarely- Less than 1 hour per week. Performing Multiple Tasks Simultaneously Frequently- From 1/3 to 2/3 of the time. Working Closely with Others as Part of a Team Frequently- From 1/3 to 2/3 of the time. Tedious or Exacting Work Frequently- From 1/3 to 2/3 of the time. Noisy/Distracting Environment Occasionally- Up to 1/3 of the time. Other If Other, Description Can anyone assist the employee in performing the primary tasks assigned to this position? If yes, identify the eligible task(s)

Will be working closely with Supervisor and co-workers on many different tasks.

Professional References

Professional References

Please provide contact information for professional references.

Minimum Requests 0 Maximum Requests 4

Supplemental Questions

Required fields are indicated with an asterisk (*).

• • Do you possess a valid driver's license and a driving record that is in compliance with the City's Driving Standards? Please review link in posting for details.
• Yes
• No

Applicant Documents

Required Documents

• Resume

Optional Documents

• Cover Letter