HR Assistant
Hybrid, 3/2 Split
Boston, MA
$60-65k
RESPONSIBILITIES:
Recruiting & Onboarding
Collaborate with the talent acquisition team to coordinate interview logistics for various roles
Communicate with candidates and internal stakeholders to confirm interview schedules and details
Schedule interviews, reserve meeting spaces, prepare interview agendas, and distribute candidate materials
Welcome candidates, monitor interview schedules, and help ensure a positive interview experience
Maintain job tracking tools, recruiting reports, referral records, candidate reimbursements, and vendor invoices
Support campus recruiting initiatives, including preparation, scheduling, and event logistics
Communicate with candidates, schedule interviews, and assist with recruitment events
Assist with coordinating interview days and candidate visits
Process intern-related expenses and respond to inquiries
Benefits & Onboarding
Maintain benefits-related records and billing documentation
Assist with employee benefit enrollments and terminations
Support annual benefits enrollment activities
Enroll new hires in benefit programs
Assist with processing HR-related invoices and expenses
Communicate with new hires prior to start date regarding onboarding details
Enter and manage employee data in onboarding and applicant tracking systems
Prepare onboarding documentation, forms, and orientation schedules
Support benefits orientation sessions to build knowledge of available programs
Maintain employee records and track required documentation and signatures
Prepare offboarding materials, termination documentation, and coordinate exit interviews
Vaco by Highspring values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.
Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.
Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco by Highspring and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact
HR@vaco.com
.Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal.
By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.
Vaco by Highspring and its parents, affiliates, and subsidiaries (“we,” “our,” or “Vaco by Highspring”) respects your privacy and are committed to providing transparent notice of our policies.
Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to:
With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.