Human Resources and Facilities Generalist

POSITION SUMMARY:

Reporting to the Director of Finance and Operations, Officer, the HR Specialist is responsible for ensuring HR programs are consistently administered, aligned with organizational goals and in compliance with professional standards and regulatory requirements and laws.  This position recruits, screens, and supports hiring manager is interviewing and selecting job applicants.  They work closely with the Director to handle compensation and benefits, training, and employee relations.   

This position also supports finance by managing diverse daily financial operations, including, but not limited to AP/AR, payroll, reconciliations and month-end closing. 

This is an essential on-site position and requires frequent planned and unplanned face-to-face interaction to be maximally effective.   There is no option for remote or hybrid assignment.

PRIMARY DUTIES & RESPONSIBILITIES INCLUDE:

Human Resources

• Implements HR policies and procedures.
• Administers CRS' employee benefits offerings for competitive benefits packages to staff members and provides advice and recommendations to supervisor and Chief Executive Officer on the benefits plans and programs.
• Administers an employee evaluation system that includes complete and compliant employee personnel files, and updated position descriptions and supports supervisors in measuring individual performance that supervisors can use to define what is important and provide timely coaching and feedback to employees on their performance.
• Coordinate with Director and CRS counsel, under the supervisor's direction, to ensure full compliance with regulatory requirements (EEO/AA/FMLA/ADA/etc).
• Attend to employee issues and concerns, and works to resolve conflicts while helping employees successfully manage themselves in the workplace.
• Administers a recruiting and hiring selection process in which, Equal Employment Opportunity and diversity are key variables woven into each step of the recruitment and selection process.
• Administers and improves upon the recruitment and hiring process, including supporting supervisors in identifying the need for creating, filling or eliminating a position, developing position descriptions, and executing a plan for recruitment and hiring.
• Helps all exiting employees have a positive and respectful transition out of the organization.

Supports a positive culture and climate

• Supports and implements hiring and training based on departmental needs and the organization's vision, mission, values and strategic priorities.
• Support a diverse workplace in order to achieve a competitive business advantage.
• Support organizational activities and improvements that lead to increased employee engagement and productivity.
• Other duties as assigned by the supervisor
• Oversees the maintenance and condition of CRS owned real estate.
• Collaborates with the landlord(s) of rented property to ensure proper functioning of all building systems including mechanical, electrical, fire/life safety, plumbing, and waste management.
• Collaborates with and makes recommendations to the Executive Director to design facilities plans or property needs based on company current and future needs.
• Oversees the design, planning, budgeting, construction and maintenance of company facilities and properties.
• Monitors construction budgets and approves contracts. Oversees contractors involved in facility projects and delivery of services.
• Ensures building operations comply with all local zoning laws and regulations.
• Ensures the environments in offices, lavatories and common areas are clean, safe, healthy and well-maintained.
• Responsible for furniture moves and set-ups.
• Oversees external contractors servicing building and grounds

Facilities maintenance and improvements

KNOWLEDGE, SKILLS & ABILITIES REQUIRED:

• Bachelor's Degree in human resources, business administration, finance or related field and 3+ years successful years of experience in HR and SHRM or similar certification
• PHR or SHRM-CP credential preferred; able to become credentialed within first 180 days of work
• Comfortable working in a highly visible role
• Detail-oriented with strong organization and time management skills
• Excels both in working autonomously and in collaboration with others
• Exceptional analytical and problem-solving skills
• Honest, ethical, dependable, trustworthy, approachable, and consistently professional
• Experienced in mediation and conflict resolution processes
• Can effectively manage stress and has the ability to keep a clear head under pressure
• Effective communicator – verbal, written, listening
• Strong conflict resolution and problem prevention skills.
• Takes initiative to implement necessary changes
• Continues to develop of HR processes and stays current on state and federal laws that impact CRS policies and practices.
• Prompt, regular and reliable attendance
• Respects and values diversity; represent CRS positively and professionally in all interactions.
• Must be able to work and thrive in a highly collaborative environment.
• Can communicate with respect and authority for a range of purposes, including but not limited to communicating with peers and non-peers, promoting a healthy organizational culture,
• Disposition is consistently professional, cooperative, and collegial as evidenced by workplace maturity, composure, perspective, transparency, reliability, integrity, and trustworthiness.
• Caring for and commitment to the mission, vision, and direction of CRS
• Flexible and able to adapt to a changing, sometimes rapidly, environment
• Strong work ethic, and ability to complete tasks responsibility and accurately.

PHYSICAL REQUIREMENTS:

• Ability to use a computer or phone for up to 8 hours/day with breaks and lunch
• Ability to lift up to 30 lbs if required

This job description is only a summary of the typical functions of this position, not an exhaustive or comprehensive list of all possible job responsibilities, tasks and duties. Responsibilities, tasks, and duties of individual jobholders may vary from the above description. Other duties, as assigned by the jobholder's supervisor, may also be required.