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Human Resources Admin Assistant

Flying Food Group

Burlingame, CA

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JOB DETAILS
SKILLS
ADP, Administrative Skills, Billing, Business Strategy, Communication Skills, Corporate Policies, Detail Oriented, Employee Orientation, Employee Terminations, Employment Law, Federal Laws and Regulations, File Maintenance, HRIS/HRMS, Human Resources, Human Resources Management, Human Resources Processes, Human Resources Strategy, Maintain Compliance, Manufacturing, Mathematics, Medical Records, Microsoft Office, Multilingual, Newsletter, Paycom, People Management, Presentation/Verbal Skills, Safety/Work Safety, Staff Training, State Laws and Regulations, Training/Teaching, Worker's Compensation, Writing Skills
LOCATION
Burlingame, CA
POSTED
Today

Job Posting/Description

Position: Human Resources Admin Assistant
Department: HR
Reports to: Human Resource Manager
Starting Rate: TBD
Date Position Available: 06/27/2026

Administrative Responsibilities:
  • Maintains employees' files in HRIS systems and physical files
  • maintain current and accuracy for new hires, terminations, employee changes & personal information, LOAs, benefits and other as required.
  • Ensures federal and state compliance in personnel files, I-9 binders, medical files Workers' compensation files and other confidential employee information.
  • Maintain monthly filing of employment applications, interview results and EEO Data for applicant tracking and reporting.
  • Prepare and process PAFs for all employee transactions.
  • Prepares Human Resource reports for unit management and Corporate.
  • Assist with reconcile monthly benefit invoices to payroll and employee records and correct all discrepancies.
  • Administer employee recognition programs, company bulletin boards and newsletter.
  • Assist with processing all benefits enrollment, terminations, changes and corrections to FFG payroll, providers and within HR ADP
  • Assist explaining and interpret company insurance programs to employees and dependents.
  • Assist with administer and enforce HR policy and procedures and corporate policies and procedures.
  • Ensure compliance with all applicable federal, state, and local laws.
  • Administer employee uniform program, employee parking & employee badge systems.

Strategic Responsibilities:
  • Conduct employee orientation training.
  • Manage employee rewards and recognition programs to ensure they are effective with employees and meet company objectives.
  • Provide support to execute the company's strategic HR initiatives.

Other Responsibilities and duties will include, but not be limited to:
  • Knowledge of internal policies and procedures.
  • General knowledge of HR law and practice, employee orientation.
  • Competent to work independently within area of expertise.
  • Take responsibility for a small subset of an HR project and works independently with periodic feedback.
  • Know and follow all safety requirements; strive to maintain a safe work environment.
  • Effectively give and receive feedback; willingly ask questions and seek direction, as needed.
  • Must be able to function within a team environment.
  • Perform detail-oriented tasks utilizing effective language and basic math skills.
  • Perform tasks under general supervision.


Qualifications:
  • Minimum of a AA/AS. degree of HR/Admin or an equivalent combination of education and experience.
  • Knowledge of California state laws and regulations
  • Manufacturing experience a plus
  • A minimum of 1-2 years broad-based human resource experience.
  • Candidate bilingual is a plus.
  • Knowledge of HRIS systems, particularly ADP and Paycom
  • Excellent written and verbal communication skills.
  • Proficient with Microsoft Office suite, computer knowledge, email and excel.

About the Company

F

Flying Food Group