HS Administrative Assistant II - Scheduling, 8.0 hrs/day (1.0 FTE), Full Time, Perm

id='p11988_'>HS Administrative Assistant II - Scheduling, 8.0 hrs/day (1.0 FTE), Full Time, Perm JobID: 11988

Position Type:

Operations & Administrative Staff/Administrative Assistant/Clerical

Date Posted:

7/9/2026

Location:

Milwaukie High School

Date Available:

08/13/2026

Closing Date:

07/16/2026

Additional Information: Show/Hide

Administrative Assistant II - Scheduling, 8.0 hrs/day (1.0 FTE), Full Time, Permanent

• First round of interviews will be conducted by a review of applicants' video submissions.*

The North Clackamas School District strives to create an inclusive environment that welcomes and values the diversity of our staff and students. We foster equity and inclusion to create a workplace environment where everyone is treated with respect and dignity. We are most interested in finding the best candidate for the job, and that candidate may come from a less traditional background. We would encourage you to apply, even if you don't believe you meet every one of our qualifications described. If you are unsure whether you meet the qualifications of this position, or how this would be determined, please feel free to contact Human Resources to discuss your application.

POSITION SUMMARY:

Provides scheduling of student courses and registration in primarily high schools, or for a major school activity, either individually or through coordination of additional clerical staff. Provides clerical support which may include but are not limited to serving as school secretary, school fiscal clerk, special projects and events manager, school registrar, and associated school fiscal clerk.

The Technical Scheduling Assistant may perform or oversee the performance of many duties that exists in office clerk/assistant secretary positions.

COMPENSATION:

Initial wage placement according to NCSD/OSEA Collective Bargaining Agreement.

CLASSIFIED WAGE SCHEDULE 2026-2027 JOB GROUP Step 2 Step 3 Step 4 Step 5 Step 6 Step 7 Step 8 Step 9 E25.2726.5227.8629.2630.7232.2733.9035.58

Retirement Plan Contributions

North Clackamas School District participates in the Oregon Public Employee Retirement System (PERS and OPSRP) on behalf of its employees. The district contributes the employer portion; there is also a mandatory employee portion. Upon eligibility, which is defined as working at least six full calendar months in a qualifying position, the employee is required to contribute 6% as their employee portion, via payroll deduction. Part-time employees working at least six months and 600 hours in a calendar year will qualify.

SCHEDULE: TBD; Subject to change depending on department need

WORK CALENDAR: 260 days

MINIMUM QUALIFICATIONS:

Incumbents must have successful experience in working with culturally diverse families and communities, or have otherwise demonstrated a commitment to strengthening engagement of a diverse community and skill in communicating with a diverse population. Demonstrate sensitivity to the cultural, ethnic, gender, and religious diversity of students, staff, parents, and community.

• Graduation from high school or equivalent.
• Three (3) years of progressively responsible office experience involving independence of action and decision making responsibilities. Successful experience gained in a school setting will be assigned higher value. For positions involving fiscal and/or bookkeeping responsibilities, the experience must include accounting and bookkeeping procedures. Related education above the high school level may be substituted, at the District's discretion, for experience on the basis of thirty semester hours/45 quarter hours for one year of experience or portion thereof
• Must possess advanced clerical skills including typing and filing, and must possess advanced knowledge of student data systems. Keyboarding skills of at least 40 words per minute.
• Knowledge of general secretarial procedures including excellent grammar and proofing skills, and the ability to maintain accurate and reliable records and data.
• Ability to work effectively in an environment with frequent interruptions requiring the ability to concentrate and consistently produce accurate work while responding to interruptions and changing priorities.
• Ability to interact with students, parents, staff, and community members, personally and through electronic communications, in a warm and confident manner.
• Initiative and ability to work with minimal direction; sound judgment and decision making capabilities are essential.
• Ability to maintain confidentiality of all school and personnel matters.
• Demonstrate sensitivity to the cultural, ethnic, gender, and religious diversity of students, staff, parents, and community.

DESIRED QUALIFICATIONS:

• Bilingual and bicultural skills.
• First aid, CPR certification.

MAJOR DUTIES AND RESPONSIBILITIES (depending on specific assignment):

• Scheduling and Enrollment Support. Assists counselors and administration in designing master class schedule by providing course codes for each class, teacher numbers, staff FTE, section numbers, class counts, new courses, and noted changes, preparing forecasting documentation and reports; distributes class registration packets to incoming students; processes information returned on student enrollment, immunization, and records; reviews conflicts and finds alternative classes; maintains data on master schedule throughout the school year; may assist with course description handbook. Processes schedule change requests within established district and building guidelines. Assist with balancing class size and teacher loads within the established parameters of the district and building when scheduling students.
• Student Registration. Lead the registration process for all students, making sure all appropriate paperwork and data entry is completed, affected personnel are informed, and all information is input into the computer system. Reviews student schedules meet department and district standards. Ensures accuracy of data. Inquires if students live in attendance area and, if not, that all required paperwork for boundary exceptions are completed and on file. May enroll students in online learning credits for credit recovery, special programs and post the credits to the appropriate records. Manage the student withdrawal process.
• Student Records Requests and Data Reporting. Provide leadership and may participate in receiving and forwarding permanent student records for new and withdrawing students. Entering, updates, and maintaining confidential student personnel data and computer records. Maintaining security of and access to the computer data system; inputs and reports data on student attendance, grades, transcript changes, and special education programs; ordering and maintaining student rosters and class schedules; maintaining and reporting daily student enrollment and classroom counts; prepares and generates selfdesigned custom reports for administrators, staff, and PTA; prepares reports on ethnicity, accreditations, and class rank; maintains records with regard to inter/intra district transfers. Preparing, ordering, distributing, and proofing bubble sheets for student progress/report cards; maintains teacher comment codes; distributing finalized student progress/report cards to teachers or mails report cards home to students. May assist with data collection (Early Leaver/Cohort report, Civil Rights report).
• School Budget and Fiscal Records. Sets up and maintains building budget, department budget, and purchasing records. Receives money for fees, maintains collection record, verifies and balances receipts, prepares and makes bank deposits, trial balances and financial statements for transmittal to central office, keeps revolving fund records. Coordinates with building fiscal clerk/bookkeeper when assigned May have access to and responsibility for the use and/or reconciliation of district credit cards, Maintains building and department inventory records and supply orders; prepares requisitions, checks in merchandise, and arranges for purchase order payment; prepares budget and purchasing reports for administration and department heads as needed.

Performs other duties as assigned.

• Secretarial Support. Provides secretarial support to the principal and other administrative staff. Place diploma orders and graduation projects for the building. Maintains appointment calendar; schedules meetings; formats and types correspondence, tracks and files staff evaluation forms, memoranda, and reports from handwritten drafts or dictation; duplicates and distributes materials. At the discretion of the building administrator, may type and distribute staff and parent bulletins and newsletters; may attend building meetings and record and transcribe meeting minutes. Assists in providing secretarial support to staff; type letters of recommendation, memos to staff and/or parents, notices of student fines; designs and creates forms. Maintains confidential records, evaluations, emergency cards, and files for staff. Makes non-instructional decisions in the absence of administrators including decisions regarding emergency situations. May have regular authorization to sign designated forms for the principal.
• Front Office Management. Greets students, parents, staff, and visitors entering the office and provides assistance. Answers telephone and respond to inquiries; screens telephone calls; receives and distributes mail to staff; manages office supplies and office equipment; assist staff in the use of equipment. Maintains school calendar of events for in-school programs and outside organizations that use the school to include assisting in the completion and processing of necessary paperwork and approvals. May oversee the building's two-way radio communication system and operate the school intercom system. Establishes central office procedures and, as appropriate, provides lead direction to office and volunteer staff and makes arrangements for coverage during absences and overload situations. May train and supervise student assistants. Maintains staff absence and timeworked records. Prepares payroll forms; arranges for substitute teachers in coordination with the district's substitute office; greets substitutes and provides materials.
• Special Projects & Research. Undertakes special projects at the request of the school administrator. Special projects require initiative in the identification, research and collection of data, and presentation of data.

Other duties as assigned by building administrator and/or designee.

Please refer to the job descriptions for detailed information.

Applicant agrees to assume cost and arrange for FINGERPRINT-BASED CRIMINAL RECORDS CHECK upon offer of employment.

Equal Opportunity Employer/Drug Free Workplace.

North Clackamas School District policy provides veterans and disabled veterans with preferences as required by law.

The North Clackamas School District does not discriminate on any basis protected by law, including but not limited to, an individual's perceived or actual race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, marital status, age, mental or physical disability or perceived disability, pregnancy, familial status, economic status, veterans' status. The following position has been designated to handle inquiries regarding discrimination: Michelle Riddell, Title IX Coordinator, 12400 SE Freeman Way, Milwaukie, OR 97222, 503.353.6000.

For employment related information, please go to our Human Resources employment page at https://www.nclack.k12.or.us/hr/page/careers-ncsd

Attachment(s):

• 2026-27260_DayClassifiedCalendar.pdf
• administrative_-_school_based_22_administrative_assistantii-_scheduling.pdf