HR & Staffing Specialist - DC Convention Center

Job Description

The HR & Staffing Specialist at the Walter E. Washington Convention Center is responsible for supporting all aspects of recruitment, onboarding, workforce planning, and employee lifecycle administration for a large, event-driven workforce. This role ensures timely staffing to meet operational demands, maintains compliance with labor laws and union agreements, and partners closely with Operations, HR leadership, and hiring managers.

The HR & Staffing Specialist will also work closely with the HR Supervisor and recieve guidance from the HR manager in liasion to managers and employees regarding staffing processes, onboarding requirements, and workforce policies.

Compensation Data

COMPENSATION: The Hourly rate for this position is $25.00 to $27.00. If both numbers are the same, that is the amount that Aramark expects to offer. This is Aramark's good faith and reasonable estimate of the compensation for this position as of the time of posting.

BENEFITS: Aramark offers comprehensive benefit programs and services for eligible employees including medical, dental, vision, and work/life resources. Additional benefits may include retirement savings plans like 401(k) and paid days off such as parental leave and disability coverage. Benefits vary by location and are subject to any legal requirements or limitations, employee eligibility status, and where the employee lives and/or works. For more information about Aramark benefits, click here Aramark Careers - Benefits & Compensation

There is no predetermined application window for this position, the position will close once a qualified candidate is selected. Qualified applicants with arrest or conviction records will be considered for employment in accordance with all applicable laws, including, but not limited to all applicable Fair Chance Ordinances and Acts. For jobs in San Francisco, this includes the San Francisco Fair Chance Ordinance.

Job Responsibilities

Staffing & Recruitment

• Manage full-cycle recruitment for hourly and event-based roles in a high-volume environment
• Coordinate job postings, candidate sourcing, screening, and interview scheduling
• Partner with hiring managers to understand staffing needs and ensure timely fulfillment
• Maintain candidate pipelines to support fluctuating event demands

Onboarding & New Hire Processing

• Facilitate onboarding for all new hires, including orientation and pre-employment requirements
• Ensure completion and compliance of all hiring documentation (I-9, tax forms,

union paperwork, etc.)

• Coordinate start dates and ensure employees are job-ready prior to assignment
• Serve as primary point of contact for new hires during onboarding process

Workforce Planning & Scheduling Support

• Collaborate with Operations and Scheduling teams to align staffing levels with business needs
• Assist in managing employee availability, classifications, and staffing lists (A-list,

B-list, on-call, etc.)

• Support tracking of employee status changes, including transfers, promotions,

and separations

Data Management & Reporting

• Maintain accurate employee records in HRIS systems
• Track hiring metrics, staffing levels, turnover, and onboarding completion rates
• Prepare staffing reports and dashboards for HR and Operations leadership
• Ensure data integrity across all staffing and HR systems

Compliance & Employee Relations

• Ensure compliance with federal, state, and local employment laws
• Support adherence to collective bargaining agreement (CBA) provisions related

to hiring, seniority, and scheduling

• Maintain confidentiality of employee records and sensitive information
• Assist HR leadership with investigations, documentation, and employee relations

matters as needed

Job Responsibilities

Collaboration

• Partner with HR, Payroll, and Operations teams to ensure seamless workforce

management

• Provide guidance to managers on staffing processes, hiring practices, and

onboarding procedures

• Communicate effectively with union representatives when required regarding

staffing matters

Operational Support

• Assist with large-scale hiring events and workforce ramp-ups
• Support audit readiness by ensuring all employee records are complete and

compliant

• Help streamline staffing workflows and improve efficiency in hiring processes

Leadership & Culture

• Promote a culture of professionalism, accountability, and responsiveness
• Provide excellent candidate and employee experience throughout the hiring

lifecycle

• Support a positive and inclusive work environment

At Aramark, developing new skills and doing what it takes to get the job done make a

positive impact for our employees and for our customers. In order to meet our

commitments, job duties may change or new ones may be assigned without formal

notice.

Qualifications

Minimum 1-3 years of HR, staffing, or recruiting experience, preferably in a

high-volume or unionized environment, and or Big Box retailer.

Associates degree, Bachelors degree in a similar field preferred.

• Knowledge of employment laws and labor relations practices, and Federal

Labor Law requirements and Employment verification for I-9 requirements

• Experience working with HRIS systems and scheduling platforms

(KRONOS/ABI or similar preferred)

• Strong proficiency in Microsoft Office Suite (Word and Excel required)
• Ability to manage multiple priorities in a fast-paced, event-driven environment
• Strong organizational, analytical, and problem-solving skills
• Excellent interpersonal and communication skills
• Ability to maintain confidentiality and handle sensitive information
• Experience with union environments and collective bargaining agreements

preferred

Core Competencies:

• Attention to detail
• Takes the initiative
• Time management and prioritization
• Customer service mindset
• Ability to work independently and collaboratively
• Adaptability in a dynamic work environment

About Aramark

Our Mission

Rooted in service and united by our purpose, we strive to do great things for each other, our partners, our communities, and our planet.

At Aramark, we believe that every employee should enjoy equal employment opportunity and be free to participate in all aspects of the company. We do not discriminate on the basis of race, color, religion, national origin, age, sex, gender, pregnancy, disability, sexual orientation, gender identity, genetic information, military status, protected veteran status or other characteristics protected by applicable law.

About Aramark

The people of Aramark proudly serve millions of guests every day through food and facilities in 15 countries around the world. Rooted in service and united by our purpose, we strive to do great things for each other, our partners, our communities, and our planet. We believe a career should develop your talents, fuel your passions, and empower your professional growth. So, no matter what youre pursuing - a new challenge, a sense of belonging, or just a great place to work - our focus is helping you reach your full potential. Learn more about working here at http://www.aramarkcareers.com or connect with us on Facebook, Instagram and Twitter.