We are seeking an energetic and highly organized Administrative Assistant to support a fast-paced highway operations and maintenance project in Denver, CO. This role plays a key part in managing daily administrative functions, supporting field operations, and ensuring accurate coordination of work orders and project documentation.
Schedule: Full-time, Monday–Friday, with occasional second/third shift support as needed.
Pay: $23–$28 per hour depending on experience.
Key Responsibilities:
Manage and maintain the maintenance management and work order system
Create, schedule, and update work orders and daily work reports
Support project coordination, permitting, and documentation needs
Prepare meeting agendas, take meeting minutes, and organize reports
Process and maintain records including claims, certifications, and compliance documents
Perform general office duties (filing, data entry, copying, mailing, scanning)
Maintain organized electronic and hard copy filing systems
Coordinate office supplies, inventory, mail, and vendor needs
Greet visitors and support office operations as needed
Assist management, field staff, and corporate teams with administrative tasks
Ensure accuracy, organization, and timely completion of all assigned work
Requirements:
High school diploma or equivalent
Strong computer skills (Microsoft Word, Excel, and ability to learn new systems quickly)
Excellent organization, attention to detail, and communication skills
Ability to manage multiple tasks in a fast-paced environment
Basic math skills
Preferred Experience:
Administrative or project coordination experience
Construction, public works, or transportation industry experience
Familiarity with government or DOT projects
Experience supporting field teams or subcontractors
Additional Information:
This role requires a dependable, detail-oriented individual who can work independently, take initiative, and communicate effectively across teams. Background check, motor vehicle record check, and drug screening are required prior to hire.