HR Data & Operations Specialist
Location: San Diego, CA (Fully Onsite)
Schedule: 9/80 Work Schedule (Every Other Friday Off)
Duration: 6-Month Contract
Position Overview
We are seeking a detail-oriented HR Data & Operations Specialist to join our HR Shared Services team in San Diego, CA. This role is ideal for an HR professional with a strong foundation in employee lifecycle processes who thrives in a high-volume, transaction-driven environment. Approximately 85% of this position is focused on HR data entry, auditing, validation, and employee record maintenance. Candidates must understand HR processes and how employee data impacts payroll, compliance, reporting, and organizational structures. This is not a recruiting, employee relations, benefits, or HR business partner role. The primary focus is processing, validating, and maintaining employee data with exceptional accuracy and efficiency.
Key Responsibilities
Process high-volume employee lifecycle transactions, including hires, rehires, transfers, promotions, compensation changes, organizational updates, and terminations.
Accurately enter, update, and maintain employee records within SuccessFactors Employee Central (EC), SAP, ServiceNow, and other HR systems.
Manage approximately 30-40 HR service cases daily, reviewing documentation, determining required actions, and ensuring timely resolution.
Perform pre- and post-entry validation of employee records, compensation data, reporting structures, and effective dates.
Conduct quality audits and reconcile discrepancies across multiple systems to ensure data integrity.
Validate employment documentation, including I-9 records, and maintain compliance with company policies and regulatory requirements.
Maintain audit-ready documentation and support internal and external audit activities.
Partner with HR Services, Payroll, Benefits, Talent Acquisition, managers, and HR Centers of Excellence to ensure accurate transaction processing.
Participate in process improvement initiatives, operational audits, and team training activities.
Required Qualifications
High school diploma or equivalent required.
2+ years of experience in HR Operations, HR Shared Services, HRIS support, Payroll Support, or a similar transactional HR environment.
Experience processing high-volume HR transactions and data entry.
Strong understanding of employee lifecycle processes, including transfers, promotions, pay changes, organizational updates, and terminations.
Experience working with HR systems such as SAP, SuccessFactors, ServiceNow, or similar HRIS platforms.
Exceptional attention to detail and commitment to data accuracy.
Ability to perform repetitive, process-driven work while meeting productivity and quality expectations.
Proficiency with Microsoft Office, including Excel.
Strong organizational, communication, and time-management skills.
Ability to maintain confidentiality and handle sensitive employee information.
Preferred Qualifications
Experience with SuccessFactors Employee Central (EC).
Experience working in an HR Shared Services environment.
Payroll transaction processing experience.
Intermediate to advanced Excel skills, including Pivot Tables, VLOOKUP, and XLOOKUP.
Experience supporting HR compliance activities and audits.
Key Skills
HR Data Entry
HR Operations
Employee Lifecycle Processing
HRIS
SAP
SuccessFactors EC
ServiceNow
Employee Records Management
Data Validation
Payroll Support
Audit Support
Attention to Detail
Process Compliance
Microsoft Excel
Work Environment
This position is fully onsite in San Diego, CA and follows a 9/80 work schedule, working nine-hour shifts Monday through Thursday, with every other Friday off and alternate Fridays worked as eight-hour shifts. This role is best suited for candidates who enjoy detailed, process-driven work and can maintain a high level of accuracy while processing large volumes of HR transactions.
Job Type & Location
This is a Contract position based out of Poway, CA.
Pay and Benefits
The pay range for this position is $31.25 - $33.65/hr.
Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: - Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave)
Workplace Type
This is a fully onsite position in Poway,CA.
Application Deadline
This position is anticipated to close on Jul 27, 2026.
About Aston Carter
Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com ( astoncarteraccommodation@astoncarter.com) for other accommodation options.
San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.
Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.
Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.