HR Operations Officer

This position serves as the HR Operations Officer and reports directly to the Chief Administrative Officer. Responsibilities include management of the entire employee life cycle - recruitment, onboarding, development, retention, and separation; oversight of supported employment for staff and interns with neurodevelopmental conditions; management of the non-employee (e.g., clinical externs, volunteers, observers) onboarding and tracking; administration of the MIND Institute International Training Program in Neurodevelopmental Disabilities; and coordination of space assignment and equipment tracking. In addition, the incumbent serves as the subject matter expert in human resources for the department and is responsible for the interpretation, implementation, and compliance with UCDH HR policies and procedures.
This position requires a highly independent professionalpossessing analytical, organizational, attention to detail, and effective communication skills. The incumbent receives minimal instruction for daily assignments and must be able to independently prioritize competing projects to execute them on time and accurately. The incumbent possesses broad HR knowledge, analyzes problems/issues, and demonstrates good judgment in selecting methods and techniques for obtaining solutions. Lastly, the HR Operations Officer needs to have strong customer service skills to serve a wide variety of MIND Institute constituents, including faculty, clinicians, trainees, and staff on the Sacramento and Davis campuses and external clients.

Apply By Date: May 26, 2026, at 11:59 PM

Minimum Qualifications - For full consideration, applicants are encouraged to upload a license and/or certification if required for the position.

• Bachelor's degree in organizational studies, community and regional development, business administration, psychology, or related area, and/or equivalent experience and training
• Experience with managing human resources - recruitment, onboarding, development, retention, and separation, and with interpreting, advising, and implementing human resources policies and procedures
• Experience utilizing supported employment techniques for individuals with neurodevelopmental conditions and/or intellectual disabilities
• Experience providing excellent customer service to diverse clientele (e.g., faculty, clinicians, staff, trainees, patients, research participants, vendors, etc.).
• Experience using Microsoft Office 365, web browsers, and database applications
• Expertise in the principles, policies, and procedures of human resources management, including but not limited to recruitment, classification administration, training and development, employee and labor relations, retention, and separation
• Ability to interpret, advise, and implement human resources policies and procedures
• Possess knowledge and/or experience supporting employment for individuals with neurodevelopmental conditions and/or intellectual disabilities
• Knowledge of and ability to interpret policy and facilitate compliance with US Immigration and Naturalization laws for international scholars in a university setting
• Strong interpersonal skills, including verbal and written communication, active listening, critical thinking, advising, and counseling skills
• Ability to exercise professional judgment, discretion, and tact, maintain confidentiality, use creativity and decision-making to assess situations and needs, and identify problems and develop solutions/strategies within the scope of this position
• Demonstrated understanding of when reporting is required
• Exhibit diplomacy, composure, and flexibility to interact and build productive, collaborative, and effective relationships with faculty, clinicians, staff, and trainees to promote a cohesive team environment
• Demonstrated ability to handle difficult or volatile situations/individuals effectively
• Demonstrated skills and abilities in short-term planning, anticipating needs, setting goals, multitasking, and completing follow-up to meet deadlines with good attention to detail
• Ability to work independently as well as in a team

• Experience with UC, UC Davis, and UC Davis Health policies and procedures

• 50% - Human Resources Management
• 10% - Program Site Supervisor and Strategic Planning
• 10% - International Program Administration
• 10% - Non-Employee Program Management
• 10% - Operations
• 5% - Policy Interpretation and Implementation; Risk Management
• 5% - Other Duties and Special Projects

• Salary or Pay Range: $3,410.40 - $5,168.80
• Salary Frequency: Bi-weekly
• Salary Grade: 161
• UC Job Title: ADMIN OFCR 3 CX
• UC Job Code: 004800
• Number of Positions: 1
• Appointment Type: Career
• Percentage of Time: 100% Full-time
• Shift (Work Schedule): M-F (8 AM -5 PM)
• Location: M.I.N.D. Institute Clinic, Sacramento, CA
• Union Representation: CX-Clerical/Admin
• Benefits Eligible: Yes
• This position is hybrid (mix of on-site and remote work). Must be on site 3 days per week.

• High-quality and low-cost medical plans to choose from to fit your family's needs
• UC pays for Dental and Vision insurance premiums for you and your family
• Extensive leave benefits including Pregnancy and Parental Leave, Family & Medical Leave
• Paid Holidays annually as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
• Paid Time Off/Vacation/Sick Time as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
• Continuing Education (CE) allowance and Education Reimbursement Program as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
• Access to free professional development courses and learning opportunities for personal and professional growth
• WorkLife and Wellness programs and resources
• On-site Employee Assistance Program, including access to free mental health services
• Supplemental insurance offered, including additional life, short/long term disability, pet insurance , and legal coverage
• Public Service Loan Forgiveness (PSFL) Qualified Employer & Student Loan Repayment Assistance Program for qualified roles
• Retirement benefit options for eligible roles , including Pension and other Retirement Saving Plans. More information on our retirement benefits can be found here

• Standing - Occasional Up to 3 Hours
• Walking - Occasional Up to 3 Hours
• Sitting - Frequent 3 to 6 Hours
• Lifting/Carrying 0-25 Lbs - Occasional Up to 3 Hours
• Pushing/Pulling 0-25 Lbs - Occasional Up to 3 Hours
• Bending/Stooping - Occasional Up to 3 Hours
• Squatting/Kneeling - Occasional Up to 3 Hours
• Twisting - Occasional Up to 3 Hours
• Reaching overhead - Occasional Up to 3 Hours
• Keyboard use/repetitive motion - Frequent 3 to 6 Hours

• Sustained attention and concentration - Frequent 3 to 6 Hours
• Complex problem solving/reasoning - Occasional Up to 3 Hours
• Ability to organize & prioritize - Frequent 3 to 6 Hours
• Communication skills - Frequent 3 to 6 Hours
• Numerical skills - Occasional Up to 3 Hours
• Constant Interaction - Frequent 3 to 6 Hours
• Customer/Patient Contact - Frequent 3 to 6 Hours
• Multiple Concurrent Tasks - Frequent 3 to 6 Hours

• UC Davis is a smoke and tobacco-free campus effective January 1, 2014. Smoking, the use of smokeless tobacco products, and the use of unregulated nicotine products (e-cigarettes) will be strictly prohibited on any UC Davis-owned or leased property, indoors and outdoors, including parking lots and residential space.

• This is a critical position, as defined by UC Policy and local procedures, and as such, employment is contingent upon clearing a criminal background check(s) and may include drug screening, medical evaluation, clearance, and functional capacity assessment
• This position is designated as a mandated reporter under CANRA and UC policy, and employment is contingent on compliance with applicable policies, procedures, and training requirements

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