HR Management Support Specialist HR Management Support Specialist

 
Job Title: HR Management Support Specialist
Job ID: 5355
Duration: Short Term Assignment to cover a leave*** End Date will be 9/30/2026
Work Type: Onsite
Location: Woodcliff Lake, NJ 07677-7703
 
Responsibilities –
Candidate will support the recruiting and onboarding team among other admin duties related to the onboarding coordination.
Support HR Business Partners and Talent Acquisition and Onboarding Specialist with hiring and onboarding activities such as and not limited to: opening job postings, job requisition management, screening applications, scheduling interviews by working with Workforce Management (WFM) and reserving HR conference rooms, ensuring Hiring Manager is in the office and available on the Associate’s first day, taking new hire badge photos, collecting and tracking signed HR forms such as the Associate Handbook, Relationship Disclosure and Social Media acknowledgment. 
• Deliver ad hoc reporting to Head of HR Management and HR Management team and manage exception cases.
• Monitor Associate referrals and submit PSR’s.
• Occurrence reporting support for HR Business Partners. Oversee and facilitate the administrative onboarding of all new Associates and External workforce to client Financial Services NA, LLC and related our client companies.
• Oversee and facilitate offboarding of Associates and External workforce to ensure completion of all processes, adhering to HR Management procedures for purposes of compliance and security of systems and facility.
• Collect, validate, and track required documentation for all new hires and consultants coming to work at the client FS Hilliard, Woodcliff Lake and Salt Lake City locations. Ensure proper filing of all applicable onboarding and offboarding (ie. Resignation letter) documents in the Associates’ electronic personnel file.
• Responsible for Initial Data Entry (IDE) for all new Associates into SAP, processing I9s and submitting Payroll Status Requests (PSRs) in a timely manner and in accordance with HR Management procedures.
• Comprehensive understanding of the internal system workflow. This includes but is not limited to SharePoint, B2B, PRIMA, Active Directory and maintain the onboarding / off boarding policies and procedures in close collaboration with the Senior HR Business Partner and Head of HR Management, SF2-US.
• Procure applicable equipment and systems access for each new Associate and External via provided systems and ensure delivery to assignment work location no later than the first day of employment.
• Responsible for collecting, saving, and initiating exit paperwork and providing documentation to HR Business Partner.
Responsible for preparing exit interview packets, sending exit interview emails to Associate, Manager and HR Business Partner, scheduling exit interviews.
• Prepare and send termination distribution emails following HR Management procedures.
• Main point of contact for correspondence execution of high-volume restructure/reorganization activities.
• Support the Talent Acquisition and Onboarding Specialist with onboarding email communications and program tasks.
• Support HR Business Partners and Talent Acquisition and Onboarding Specialist with hiring and onboarding activities such as and not limited to: scheduling interviews by working with Workforce Management (WFM) and reserving HR conference rooms, ensuring Hiring Manager is in the office and available on the Associate’s first day, taking new hire badge photos, collecting and tracking signed HR forms such as the Associate Handbook, Relationship Disclosure and Social Media acknowledgment.
• Coordinate with the Compensation Analyst for Position IDs and input data into excel tracker, as necessary.
• Actively work on multiple projects in a collaborative team environment with open communication and high expectations for quality.
• This position may take on additional duties and responsibilities, such as backfilling other roles, should the need arise.
• Management of adding and removing Associates to the Genasys Emergency Alert System.
 
Qualifications:

• High school diploma or GED required.

• 2+ years experience as HR generalist.

• 3+ Recruiting Experience required.

 
Top 3 ‘must have’ technologies/skills?

• Microsoft Office

• Talent Management systems, ATS

• HR Software proficiency

 
Top 3 ‘nice to have’ technologies/skills:

• Attention to Detail

• Strong Communication skills

 
Interview Process:

• Teams Interview with two managers

 
 About our Company
DataSoft Technologies is a highly recognized provider of professional IT Consulting services in the US. Founded in 1994, DataSoft Technologies, Inc. provides staff augmentation services for Information Technology and Automotive Services. Our team member benefits include:

• Paid Holidays/Paid Time Off (PTO)

• Medical/Dental Insurance

• Vision Insurance

• Short Term/Long Term Disability

• Life Insurance

• 401 (K)