HR Generalist

About the job HR Generalist

Job Description: HR Generalist

Position Title

HR Generalist

Department

Finance & Administration

Reports To

Chief Financial Officer (CFO)

Management Responsibilities

None

Employment Type

Full-time

Position Summary

The HR Generalist supports the daily human resources needs of the company and serves as a trusted resource for employees, department leaders, and the CFO. This role is responsible for coordinating employee onboarding and offboarding, maintaining accurate HR records, supporting benefits and payroll-related processes, assisting with performance management activities, and helping ensure compliance with applicable employment requirements in a private aviation environment. The position is hands-on, detail-oriented, and non-management in nature.

Essential Duties and Responsibilities

• Coordinate onboarding for new employees, including new hire documentation, employment eligibility verification, orientation support, system setup coordination, clothing or uniform coordination, company credit card requests, and communication with internal teams.
• Coordinate offboarding activities, including separation documentation, employee file updates, access removal coordination, equipment or company property follow-up, and exit process support.
• Maintain accurate and confidential employee records, including personnel files, I-9 documentation, W-4 forms, benefit records, payroll-related changes, and other HR documents.
• Complete E-Verify and support annual audits of employment documentation, including I-9 and W-4 review.
• Enter and maintain employee information in HR, benefits, performance management, timekeeping, and payroll-related systems, including Isolved, Bamboo, payroll/timekeeping platforms, and related tools.
• Support benefits administration, including open enrollment coordination, employee benefit changes, health insurance questions, FSA/HSA administration support, AFLAC coordination, retirement plan support, and 5500 review preparation.
• Coordinate with payroll and finance on employee banking changes, retirement plan disbursements, out-of-state employee payroll considerations, ACA filing review, and payroll system accuracy.
• Assist with performance review coordination, performance improvement plans, employee relations documentation, and consistent application of company policies.
• Support policy updates and implementation, including vacation, sick leave, health insurance eligibility, career development, cybersecurity training, confidentiality, and handling of private information.
• Assist with recruiting activities, including job postings, job fair planning, candidate communication, interview scheduling, offer letters, and new hire letters.
• Coordinate aviation-specific onboarding needs, including pilot iPad/data setup, safety department notifications, pre-employment documentation, and required access to operational systems.
• Support workers' compensation audits, benefit audits, retirement plan vendor coordination, and other recurring HR compliance activities.
• Provide responsive, confidential HR support to employees while escalating complex or sensitive matters to the CFO as appropriate.
• Assist with workforce planning projects by collecting information about staffing needs, new positions, department growth, and operational changes affecting employees.
• Perform other related HR duties, general administrative functions, and special projects as assigned.

• Minimum of 3 years of professional human resources experience, preferably in aviation, transportation, manufacturing, logistics, or another regulated operating environment.
• Working knowledge of HR practices related to onboarding, offboarding, employee records, benefits administration, payroll coordination, compliance, performance management support, and employee relations.
• Experience handling confidential employee information with professionalism, discretion, and accuracy.
• Strong attention to detail and ability to manage multiple recurring deadlines, including open enrollment, audits, compliance filings, and payroll-related changes.
• Proficiency with Microsoft 365 and experience using HRIS, payroll, benefits, timekeeping, or performance management systems.
• Ability to communicate effectively with employees at all levels of the organization and coordinate with cross-functional teams.
• Ability to work independently while keeping the CFO informed of priorities, risks, and issues requiring escalation.

• Experience supporting HR in private aviation, fixed-base operations, charter operations, aircraft maintenance, flight operations, or a similar aviation-related business.
• Familiarity with employment-related compliance considerations in regulated environments, including documentation, training, recordkeeping, and audit readiness.
• Experience with Isolved, Bamboo, payroll/timekeeping systems, benefit administration platforms, or similar HR technology tools.
• HR certification such as SHRM-CP, PHR, or similar credential.
• Bachelor's degree in Human Resources, Business Administration, or a related field.

• Confidentiality and sound judgment
• Accuracy and attention to detail
• Customer-service mindset with employees and leaders
• Clear written and verbal communication
• Organization and follow-through
• Comfort working in a fast-paced, operational environment
• Ability to balance routine administrative work with sensitive employee matters